Question 1

Which of the following is true about reports?
A) They tend to be very personal.
B) They are distributed to just one or two people.
C) They express a personal relationship.
D) They employ a more formal tone than emails.

Accepted Answer

Reports generally employ a more formal tone than emails as they are often used for professional or academic purposes. Option A, B, and C do not accurately describe the characteristics of reports.

Question 2

You should add a title page and table of contents if your report exceeds ________ pages.
A) 2
B) 7-8
C) 10-15
D) 20

Accepted Answer

A title page and table of contents are typically added to reports that exceed 7-8 pages in length to make the report more organized and easier to navigate.

Question 3

Which of the following is NOT true about summaries?
A) They are generally written first.
B) They are condensed versions of your report.
C) Writing them is like submitting a report twice.
D) They contain the main ideas of the report.

Accepted Answer

Summaries are generally written after the report is completed, not first. They are intended to provide a brief overview of the report's main ideas and points.

Question 4

Which of the following is NOT true about the context section of a report?
A) It is sometimes referred to as the introduction.
B) It provides the "meat" of the report.
C) It allows the report to make sense to people years down the road.
D) It establishes the purpose of the report and how it fits into a project or business.

Accepted Answer

The context section of a report typically provides the background information and context for the report, such as its purpose and scope, the research or data used, and any relevant history or context. It does not provide the "meat" of the report, which would be the analysis, findings, and conclusions.

Question 5

Inspection reports, trip reports, and incident reports describe events that ________.
A) happened in the past
B) are happening right now
C) are being proposed for the future
D) are controversial and may never happen

Accepted Answer

Inspection reports, trip reports, and incident reports all document events that have already occurred in the past.

Question 6

The questions "What was your overall impression?" and "What deficiencies did you find?" should be answered in which section of an inspection report?
A) Summary
B) Context
C) Inspection
D) Next Step

Accepted Answer

The "Inspection" section of an inspection report is where detailed observations, including overall impressions and any deficiencies found, are typically documented.

Question 7

The question "What unforeseen work were you required/asked to do?" should be answered in which section of a trip report?
A) Summary
B) Context
C) Work Done
D) Next Step

Accepted Answer

The section "Work Done" specifically asks for details about the work that was done during the trip, including any unforeseen work that was required or asked to do. The other sections (Summary, Context, Next Step) do not specifically ask for this information.

Question 8

Which of the following does NOT require a trip report?
A) an overnight trip
B) a trip to another city
C) a trip to another country
D) a commute to a site within your normal reach of business

Accepted Answer

A trip report is typically required for trips that involve significant travel, such as to another city or country, or for overnight trips. Commuting to a site within your normal reach of business does not usually require a trip report as it is considered part of your regular work routine.

Question 9

The question "To what project or work task does this accident relate?" should be answered in which section of an incident report?
A) Summary
B) Context
C) Incident
D) Next Step

Accepted Answer

The question "To what project or work task does this accident relate?" should be answered in the Context section of an incident report, as this section provides background information about the circumstances surrounding the incident.

Question 10

A report that is written monthly for several years is most likely a(n) ________.
A) periodic progress report
B) long-term progress report
C) task report
D) incident report

Accepted Answer

A periodic progress report is typically written at regular intervals, such as monthly, over a period of time, making it the correct choice for a report written monthly for several years.

Question 11

The question "What are you doing right now to deal with the problems?" should be answered in which section of a progress report?
A) Summary
B) Context
C) Progress
D) Next Step

Accepted Answer

The question "What are you doing right now to deal with the problems?" is regarding the next steps or actions being taken to address any problems or challenges. Therefore, it should be answered in the Next Step section of a progress report.

Question 12

An internal proposal is likely to be presented in ________ format.
A) standard report
B) long report
C) email
D) memo

Accepted Answer

An internal proposal is usually presented in memo format, which is concise and informal. Memos are commonly used for communication within an organization, and are appropriate for conveying proposals and recommendations to colleagues and superiors.

Question 13

When writing an internal proposal, the ________ section is likely to be shorter than for an external proposal.
A) Summary
B) Details
C) Context
D) Next Step

Accepted Answer

In an internal proposal, the context section is likely to be shorter because the audience (e.g., colleagues, managers within the same organization) already shares a common understanding of the company's background, goals, and challenges. This shared knowledge reduces the need for extensive context compared to an external proposal, where the audience may not be as familiar with the organization.

Question 14

Which of the following is NOT a document intended to recommend future action (though it may recommend follow-up in the Next Step section)?
A) internal proposal
B) investigative report
C) feasibility study
D) inspection report

Accepted Answer

An inspection report is typically used to document the results of an inspection or review, but is not necessarily intended to recommend future action. It may include findings and recommendations for improvement, but the main purpose is to report on the state of something as it currently exists. On the other hand, internal proposals, investigative reports, and feasibility studies are all types of documents that are specifically designed to recommend future action or provide guidance for decision-making.

Question 15

A proposal attempts to ________.
A) identify and define a problem
B) seek approval to make a change or pursue a project
C) compare several options and recommend one
D) assess a previously proposed solution, project, or idea

Accepted Answer

A proposal is a document that requests approval to pursue a project or make a change. It outlines the goals, objectives, and methods of the project, and identifies the benefits and costs of implementing the proposal. Proposals are often used in business, government, and non-profit organizations to evaluate and select among various projects, initiatives, or programs. While a proposal may include an identification and definition of a problem, a comparison of options, or an assessment of a previous solution or idea, its primary focus is on seeking approval for a specific project or change.

Question 16

Which of the following is NOT a typical subsection in a proposal?
A) Costs
B) Schedule
C) References
D) Procedure and Equipment

Accepted Answer

The answer of Which of the following is NOT a...

Question 17

An investigation report attempts to ________.
A) assess a previously proposed solution, project, or idea
B) identify and define a problem
C) compare several options and recommend one
D) seek approval to make a change or pursue a project

Accepted Answer

An investigation report is typically used to identify and define a problem or issue that needs to be addressed. While it may include recommendations for solutions, its primary purpose is to gather and present information related to the problem at hand. Assessing previously proposed solutions, comparing options, and seeking approval are all potential outcomes of an investigation report but not its primary purpose.

Question 18

Which of the following is NOT true about a feasibility study?
A) It assesses multiple competing projects.
B) It makes a yes-or-no recommendation.
C) It justifies a course of action.
D) It provides due diligence.

Accepted Answer

Feasibility studies do not typically assess multiple competing projects; instead, they focus on evaluating the viability of a specific project or proposal. The other options (B, C, D) are true aspects of a feasibility study, including making recommendations, justifying actions, and providing due diligence.

Question 19

Investigation reports often precede ________.
A) recommendation reports
B) feasibility studies
C) proposals
D) inspection reports

Accepted Answer

The answer of Investigation reports often precede ________.
A) recommendation reports
B)...

Question 20

A specifications document does NOT contain which of the following?
A) a summary
B) a general description
C) a part-by-part description
D) headings and subheadings

Accepted Answer

A part-by-part description is essential in a specifications document to provide a clear and detailed description of each component or part. Therefore, it is not excluded from a specifications document. A summary, a general description, headings and subheadings are all typically included in a specifications document.

Quiz 6: Short Reports, Proposals, and Technical Documents

Which of the following is true about reports?

You should add a title page and table of contents if your report exceeds ________ pages.

Which of the following is NOT true about summaries?

Which of the following is NOT true about the context section of a report?

Inspection reports, trip reports, and incident reports describe events that ________.

The questions "What was your overall impression?" and "What deficiencies did you find?" should be answered in which section of an inspection report?

The question "What unforeseen work were you required/asked to do?" should be answered in which section of a trip report?

Which of the following does NOT require a trip report?

The question "To what project or work task does this accident relate?" should be answered in which section of an incident report?

A report that is written monthly for several years is most likely a(n) ________.

The question "What are you doing right now to deal with the problems?" should be answered in which section of a progress report?

An internal proposal is likely to be presented in ________ format.

When writing an internal proposal, the ________ section is likely to be shorter than for an external proposal.

Which of the following is NOT a document intended to recommend future action (though it may recommend follow-up in the Next Step section) ?

A proposal attempts to ________.

Which of the following is NOT a typical subsection in a proposal?

An investigation report attempts to ________.

Which of the following is NOT true about a feasibility study?

Investigation reports often precede ________.

A specifications document does NOT contain which of the following?