Question 1

Which of the following is true about adapting reports and proposals to the audience?

Accepted Answer

C)Take into account that communicating with people in other cultures often calls for more formality in reports, both to respect cultural preferences and to reduce the risk of miscommunication. Informal elements such as humor and casual language tend to translate poorly from one culture to another.

Question 2

The ________ of a report is the last opportunity to make your message strong,clear and compelling.

Accepted Answer

C)Your close is often the last opportunity to get your message across, so make it clear and compelling.

Question 3

Simon has to create a long formal proposal.However,he is aware that today's readers are pressed for time and need help finding what they are looking for.To help the readers' navigation needs,Simon should ________.

Accepted Answer

C)To help today's time-pressed readers find what they're looking for and stay on track as they navigate through your documents, learn to make good use of headings and links, smooth transitions, and previews and reviews.

Question 4

When writing a report,the ________ presents,analyzes,and interprets the information you gathered during your investigation of the subject matter.

Accepted Answer

A)The body of your report presents, analyzes, and interprets the information you gathered during your investigation.

Question 5

When writing a proposal,include the statement of qualifications in the ________.

Accepted Answer

A)The body of the proposal gives complete details on the proposed solution and describes anticipated results. Include the statement of qualifications that describes your organization's experience, personnel, and facilities relating it all to readers' needs. Include a list of client references.

Question 6

________ introduce(s)important topics by helping readers get ready for new information.

Accepted Answer

E)Preview sections introduce important topics by helping readers get ready for new information.

Question 7

Jamie needs to prepare a report for an upcoming meeting with prospective clients.He wants to include a "road map" of the report to help readers understand what is coming in the report and why the information is included.Which of the following content elements is applicable here?

Accepted Answer

D)The report organization identifies topics to be covered and the order in which they appear.

Question 8

Kylie works in the U.S branch of a leading software company and is preparing a business report that will be sent to their colleagues in Japan.Which of the following elements should she be careful about?

Accepted Answer

C)Informal elements such as humor and casual language tend to translate poorly from one culture to another.

Question 9

Which of the following can help to strengthen an argument for a persuasive proposal?

Accepted Answer

B)To strengthen your argument while writing persuasive proposals, research the competition so you know what other proposals your audience is likely to read.

Question 10

Karen is aware that the introduction for a report depends on the nature and length of the report,the circumstances under which she is writing it,and her relationship with the audience.If she is trying to determine what is and what isn't covered in the report,she is ascertaining ________.

Accepted Answer

C)Scope determines what is and what isn't covered in the report.

Question 11

If the document suggests change or some other course of action,the close ________.

Accepted Answer

D)The close has three important functions: it summarizes your key points, emphasizes the benefits to the reader if the document suggests a change or some other course of action, and brings all the action items together in one place.

Question 12

The body of the report ________.

Accepted Answer

E)The body presents, analyzes, and interprets the information gathered during your investigation and supports your recommendations or conclusions. The length and content of the body can vary widely based on the subject matter.

Question 13

Which of the following is true about adapting reports and proposals to the audience?

Accepted Answer

D)To make your tone more formal, use the impersonal journalism style: Emphasize objectivity, avoid personal opinions, and build your argument on provable facts. Eliminate all personal pronouns (including I, you, we, us, and our). Avoid humor, and be careful with your use of similes, metaphors, and particularly colorful adjectives or adverbs. However, you don't need to make the writing monotonous.

Question 14

When writing a report,the introduction includes the background which ________.

Accepted Answer

D)The background reviews the historical conditions or factors that led up to the report and is included in the introduction of the report.

Question 15

________ come after a body of material and summarize the information for your readers,helping them absorb details.

Accepted Answer

A)Review sections come after a body of material and summarize the information for your readers, helping them absorb details.

Question 16

To help today's time-pressed readers find what they're looking for and stay on track as they navigate through your documents,first,________.

Accepted Answer

B)Help today's time-pressed readers find what they're looking for and stay on track as they navigate through your documents. First, write clear headings and subheadings that let readers follow the structure of your document and help them pick up the key points of your message.

Question 17

At minimum,an effective introduction ________.

Accepted Answer

B)At a minimum, an effective introduction accomplishes these four tasks: it helps the reader understand the context of the report by tying it to a problem or an assignment; introduces the subject matter and indicates why it is important; previews the main idea (if you're using the direct approach); establishes the tone and the writer's relationship with the audience.

Question 18

Which section of a report brings all the action items together in one place?

Accepted Answer

D)The close is the final section in the text of your report or proposal. It brings all the action items together in one place.

Question 19

When a writer is discussing the factors beyond his/her control that affect report quality,he/she is determining the ________.

Accepted Answer

E)The introduction of a report can also include limitations that discusses factors beyond the writer's control that affect report quality.

Question 20

The appendix of the report usually includes ________.

Accepted Answer

E)Provide only enough detail in the body to support your conclusions and recommendations; you can put additional information in appendixes.

Quiz 11: Writing and Completing Reports and Proposals

Which of the following is true about adapting reports and proposals to the audience?

The ________ of a report is the last opportunity to make your message strong,clear and compelling.

Simon has to create a long formal proposal.However,he is aware that today's readers are pressed for time and need help finding what they are looking for.To help the readers' navigation needs,Simon should ________.

When writing a report,the ________ presents,analyzes,and interprets the information you gathered during your investigation of the subject matter.

When writing a proposal,include the statement of qualifications in the ________.

________ introduce(s) important topics by helping readers get ready for new information.

Jamie needs to prepare a report for an upcoming meeting with prospective clients.He wants to include a "road map" of the report to help readers understand what is coming in the report and why the information is included.Which of the following content elements is applicable here?

Kylie works in the U.S branch of a leading software company and is preparing a business report that will be sent to their colleagues in Japan.Which of the following elements should she be careful about?

Which of the following can help to strengthen an argument for a persuasive proposal?

Karen is aware that the introduction for a report depends on the nature and length of the report,the circumstances under which she is writing it,and her relationship with the audience.If she is trying to determine what is and what isn't covered in the report,she is ascertaining ________.

If the document suggests change or some other course of action,the close ________.

The body of the report ________.

Which of the following is true about adapting reports and proposals to the audience?

When writing a report,the introduction includes the background which ________.

________ come after a body of material and summarize the information for your readers,helping them absorb details.

To help today's time-pressed readers find what they're looking for and stay on track as they navigate through your documents,first,________.

At minimum,an effective introduction ________.

Which section of a report brings all the action items together in one place?

When a writer is discussing the factors beyond his/her control that affect report quality,he/she is determining the ________.

The appendix of the report usually includes ________.