Question 1

The process of dividing the project into manageable tasks and logically ordering them to ensure a smooth evolution between tasks defines:
A) task division.
B) work breakdown structure.
C) work structuring.
D) project division.
E) critical path scheduling.

Accepted Answer

The process described is known as work breakdown structure (WBS), which involves dividing the project into manageable tasks and ordering them logically. This also helps in identifying dependencies between tasks and assigning resources accordingly. Task division, work structuring, and project division are all part of the WBS process, but the term "work breakdown structure" best describes the overall process. Critical path scheduling is a separate technique that involves identifying the critical path or sequence of tasks that must be completed on schedule to ensure the project is completed on time.

Question 2

An online or hard-copy repository for all project correspondence, inputs, outputs, deliverables, procedures, and standards that is used for performing project audits, orientation of new team members, communicating with management and customers, identifying future projects, and performing post project reviews is called:
A) a project workbook.
B) a schedule book.
C) a project planner.
D) project management software.
E) an electronic calendar.

Accepted Answer

A project workbook serves as a centralized repository for all project-related information and documents, which can be useful for various purposes like project audits, orientation of new team members, communication with stakeholders, identifying future projects, and performing post-project reviews. A schedule book, project planner, and electronic calendar, on the other hand, primarily deal with scheduling and planning aspects of the project and are not comprehensive enough to store all project-related information. Project management software can include a project workbook component, but it is not the sole purpose of the software.

Question 3

The third phase of the project management process in which the plans created in the prior phases are put into action is:
A) project planning.
B) project development.
C) project initiation.
D) project execution.
E) project close down.

Accepted Answer

The third phase of the project management process is project execution, in which the plans created in the prior phases are put into action.

Question 4

Which of the following occurs during project execution?
A) Monitoring project progress against the Baseline Project Plan
B) Conducting post project reviews
C) Establishing the project initiation plan
D) Establishing the project workbook
E) Establishing the communication plan

Accepted Answer

Monitoring project progress against the Baseline Project Plan is a key activity during project execution. It helps ensure that the project stays on track and identifies any deviations from the plan that need to be addressed. Conducting post project reviews, establishing the project initiation plan, establishing the project workbook, and establishing the communication plan are all activities that typically occur before or after project execution.

Question 5

Which of the following project management activities is associated with project initiation?
A) Estimating resources and creating a detailed resource plan
B) Describing project scope, alternatives, and feasibility
C) Establishing a relationship with the customer
D) Identifying and assessing risks
E) Closing down the project

Accepted Answer

C) A strong relationship with the customer does establish trust.

Question 6

The responsibility for keeping all team members informed of the project status best describes:
A) monitoring project progress against the Baseline Project Plan.
B) executing the baseline plan.
C) communicating the project status.
D) updating project status.
E) establishing the project initiation plan.

Accepted Answer

Communicating the project status involves keeping all team members informed about the current state and progress of the project.

Question 7

Which of the following is a true statement regarding project time estimates?
A) Project time estimates for task completion and overall system quality are significantly influenced by the assignment of people to tasks.
B) Resource estimates should not be revised based upon the skills of the actual person assigned to a particular activity.
C) Staff learning can be enhanced by assigning individuals to tasks which are "over their heads."
D) Project time estimates are always on target.
E) Hardware and software are the most important, and expensive, part of project resource planning.

Accepted Answer

Project time estimates are significantly influenced by the assignment of people to tasks. Different individuals may have different skills, experience levels, and work speeds that can greatly affect the time it takes to complete a task. Therefore, it is important to carefully consider the resources assigned to each task in order to accurately estimate project completion time.

Question 8

Which of the following is NOT a project management phase?
A) Closing down the project
B) Planning the project
C) Executing the project
D) Initiating a project
E) Implementing the project

Accepted Answer

E) The project manager is not responsible for implementing the project.

Question 9

Developing an understanding of the content and complexity of the project is the purpose of:
A) developing a project charter activity of the project planning phase.
B) setting a Baseline Project Plan activity of the project planning phase.
C) determining project standards and procedures activity of the project planning phase.
D) describing the project scope, alternatives, and feasibility activity of the project planning phase.
E) closing down the project activity of the project planning phase.

Accepted Answer

Describing the project scope, alternatives, and feasibility activity of the project planning phase is specifically focused on understanding the content and complexity of the project. This activity involves defining the project's boundaries, identifying potential solutions to meet business needs, and assessing the viability of the project goals.

Question 10

Defining the necessary activities required to organize the initiation team while they are working to define the scope of the project is the focus of which of the following activities?
A) Establishing the project initiation team
B) Establishing management procedures
C) Establishing the project management environment and project workbook
D) Dividing the project into manageable tasks
E) Establishing the project initiation plan

Accepted Answer

E) Establishing the project initiation plan defines the activities required to organize the initiation team while it is working to define the scope of the project.

Question 11

Which of the following is NOT a true statement regarding project planning?
A) Project planning often requires that you make numerous assumptions about resource availability and potential problems.
B) Project planning is the second phase of the project management process.
C) Project planning focuses on defining clear, discrete activities and the work needed to complete each activity within a single project.
D) The repetitive nature of the project management process requires that plans be constantly monitored throughout the project and periodically updated.
E) Monitoring project progress against the baseline project plan is the first project planning activity.

Accepted Answer

Monitoring project progress against the baseline project plan is actually a part of project monitoring and control, not project planning.

Question 12

Risks can arise from:
A) the use of new technology.
B) resistance to change.
C) availability of critical resources.
D) member inexperience with technology or the business area.
E) all of the above.

Accepted Answer

Risks can arise from any or all of the choices listed. The use of new technology can present unexpected hazards, while resistance to change can result in delays or inadequate adoption of new processes. The availability of critical resources can create a bottleneck that prevents the team from meeting its goals, and member inexperience with technology or the business area can lead to errors or misunderstandings that result in negative consequences. It is important to consider all of these potential risks and develop strategies to mitigate them.

Question 13

Indicating when and how written and oral reports will be provided by the team, how team members will coordinate work, what messages will be sent to announce the project to interested parties, and what kinds of information will be shared with vendors and external contractors involved with the project describes:
A) determining project standards and procedures.
B) developing a project scope statement.
C) developing a communication plan.
D) setting a baseline project plan.
E) establishing the project initiation team.

Accepted Answer

The described activities involve the development of a communication plan, which includes specifying how team members will coordinate work and what kind of information will be shared with vendors and external contractors. It also involves determining when and how reports will be provided and what messages will be sent to announce the project to interested parties.

Question 14

Which of the following states correctly the formality and use of a project workbook?
A) In terms of formality, the project workbook would be rated low to medium. In terms of use, the project workbook would be used to inform and serve as a permanent record.
B) In terms of formality, the project workbook would be rated high. In terms of use, the project workbook would be used to resolve issues.
C) In terms of formality, the project workbook would be rated high. In terms of use, the project workbook would be used to inform and serve as a permanent record.
D) In terms of formality, the project workbook would be rated low. In terms of use, the project workbook would be used to resolve issues.
E) In terms of formality, the project workbook would be rated medium to high. In terms of use, the project workbook would be used to resolve issues.

Accepted Answer

The project workbook is usually considered a formal document that contains important information and serves as a record of the project. It is used to inform stakeholders about the project's progress and results, and should be rated high in terms of formality. It can also help in resolving issues encountered during the project, but that is not its main purpose. Therefore, option C is the most appropriate choice that accurately states the formality and use of a project workbook.

Question 15

Changes to the Baseline Project Plan might be motivated by:
A) a slipped completion date of an activity.
B) a bungled activity that must be redone.
C) the identification of a new activity that becomes evident later in the project.
D) an unforeseen change in personnel due to sickness, resignation, or termination.
E) all of the above.

Accepted Answer

All of the options listed could be valid motivations for changes to the Baseline Project Plan. A slipped completion date or a bungled activity may require adjustments to other activities in the plan to ensure the project still meets its overall timelines and goals. The identification of a new activity could require the addition of new tasks or resources to the plan. An unforeseen change in personnel could require adjustments to resource allocation and timelines.

Question 16

Which of the following is NOT a project planning activity?
A) Setting a Baseline Project Plan
B) Identifying and assessing risk
C) Determining project standards and procedures
D) Establishing management procedures
E) Developing a project charter

Accepted Answer

The answer of Which of the following is NOT a...

Question 17

Which of the following is NOT a task characteristic?
A) A task should have well-accepted predecessor and successor steps.
B) A task should have a single and identifiable deliverable.
C) A task should have a known method or technique.
D) A task should be completed by only one person.
E) A task is measurable so that percent completed can be determined.

Accepted Answer

A task being completed by only one person is not a task characteristic. While some tasks may be completed by only one person, it is not a necessary or defining characteristic of a task. The other options - well-accepted predecessor and successor steps, identifiable deliverable, known method or technique, and measurability - are all important characteristics of tasks.

Question 18

During which of the following project planning activities do you use the information regarding tasks and resource availability to assign time estimates to each activity in the work breakdown structure?
A) Dividing the project into manageable tasks
B) Describing project scope, alternatives, and feasibility
C) Setting a baseline project plan
D) Developing a preliminary schedule
E) Developing a project scope statement

Accepted Answer

Developing a preliminary schedule involves using the information regarding tasks and resource availability to assign time estimates to each activity in the work breakdown structure. Dividing the project into manageable tasks, describing project scope, alternatives, and feasibility, and developing a project scope statement are all important project planning activities but do not involve assigning time estimates to each activity. Setting a baseline project plan typically occurs after the preliminary schedule has been developed.

Question 19

The phase of the project management process in which activities are performed to assess the size, scope, and complexity of the project and to establish procedures to support later project activities best defines:
A) project initiation.
B) scope development.
C) project planning.
D) project assessment.
E) project design.

Accepted Answer

During the project initiation phase, the project manager evaluates the feasibility of the project, defines the project objectives, identifies stakeholders, and determines the scope and goals of the project. This phase is critical as it establishes the foundation for the entire project, including the planning and execution phases. The project initiation phase helps the project team understand what needs to be accomplished, why it needs to be done, and how it will be executed. Therefore, among the given options, "project initiation" best defines the phase of the project management process in which activities are performed to assess the size, scope, and complexity of the project and to establish procedures to support later project activities.

Question 20

A controlled process of initiating, planning, executing, and closing down a project best defines:
A) systems development.
B) project management.
C) project development.
D) systems management.
E) systems development technique.

Accepted Answer

The definition given best matches with project management, which involves the controlled process of initiating, planning, executing, and closing down a project. Systems development, project development, and systems development technique are related but not identical concepts. Systems management may involve project management, but it is not the same thing as project management.

Quiz 3: Managing the Information Systems Project

The process of dividing the project into manageable tasks and logically ordering them to ensure a smooth evolution between tasks defines:

The third phase of the project management process in which the plans created in the prior phases are put into action is:

Which of the following occurs during project execution?

Which of the following project management activities is associated with project initiation?

The responsibility for keeping all team members informed of the project status best describes:

Which of the following is a true statement regarding project time estimates?

Which of the following is NOT a project management phase?

Developing an understanding of the content and complexity of the project is the purpose of:

Defining the necessary activities required to organize the initiation team while they are working to define the scope of the project is the focus of which of the following activities?

Which of the following is NOT a true statement regarding project planning?

Risks can arise from:

Which of the following states correctly the formality and use of a project workbook?

Changes to the Baseline Project Plan might be motivated by:

Which of the following is NOT a project planning activity?

Which of the following is NOT a task characteristic?

During which of the following project planning activities do you use the information regarding tasks and resource availability to assign time estimates to each activity in the work breakdown structure?

The phase of the project management process in which activities are performed to assess the size, scope, and complexity of the project and to establish procedures to support later project activities best defines:

A controlled process of initiating, planning, executing, and closing down a project best defines: