Question 1

The project development committee for Photomat Incorporated is discussing output design alternatives for a new,organization-wide accounting information system.There is a heated debate among the team regarding whether the quarterly sales report be printed on paper,be viewable only on-screen,or be distributed as an e-mail.Mark prefers the report be printed on paper,while Jan prefers the report be distributed via e-mail to save trees.What output design consideration is the team debating?

Accepted Answer

The team is debating the medium of the quarterly sales report, which refers to the form in which the information is presented (printed on paper, viewable on-screen, or distributed as an e-mail).

Question 2

Describe the eight basic steps in program design.

Accepted Answer

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Question 3

Identify the element below that is not an objective of the output design phase of the physical systems design stage of the SDLC.

Accepted Answer

Determining the cost of reports is not an objective of the output design phase. The main objectives include determining the nature, timing, and content of reports to be produced by the system. The cost of reports may be considered during the implementation phase of the SDLC.

Question 4

The project development committee for Photomat Incorporated is discussing output design alternatives for a new,organization-wide accounting information system.There is a heated debate among the team regarding which departments should be given the quarterly sales report.Mark prefers that only management and accounting receive the report,while Jan prefers that management,accounting,and the sales departments receive the report.What output design consideration is the team debating?

Accepted Answer

The team is debating the "Use" of the quarterly sales report, specifically which departments should have access to it, reflecting a discussion on how the information will be utilized within the organization.

Question 5

Identify a control commonly used by organizations during the output design phase of the physical systems design stage of developing a new system to avoid expensive time delays later in the SDLC process.

Accepted Answer

Requiring users to sign a document stating the output form and content are acceptable is a common control during the output design phase. This helps ensure that the system's output meets user expectations and avoids expensive redesign and rework later in the SDLC process. A, B, and C do not specifically address output design and may not prevent expensive time delays later in the SDLC process.

Question 6

If developers took the time to find and correct every program flaw,they would risk not getting the system completed on time.

Accepted Answer

It is a known trade-off in the development process that focusing too much on fixing every single flaw can result in delays and not meeting the deadline. Therefore, developers often prioritize and address the most critical issues first and leave some non-critical flaws for future updates.

Question 7

Yasin,a professional in information technology services,received an e-mail from Adil in the Sales Department.The e-mail read: "Yasin,I need you to run that inventory report you prepared for me last month again.Please send it to me by e-mail.Thank you,Adil." What type of report is Adil asking Yasin to provide?

Accepted Answer

Adil is requesting Yasin to run a report on-demand which is a type of report that is generated upon request rather than on a scheduled basis or due to a specific exception.

Question 8

Yasin,a professional in information technology services,received an e-mail from Sabri in the Sales department.The e-mail read: "Yasin,I need you to do something for me.Query sales data for the second quarter and pull out all of the invoices that include iPhones selling with a discount.I need a count and the total amount of the discount.Thanks,Sabri." What type of report is Sabri asking Yasin to prepare?

Accepted Answer

Sabri is requesting a specific analysis of sales data for the second quarter, specifically looking for invoices that include iPhones sold with a discount. This type of request is specific and not regularly scheduled, making it a special-purpose analysis report. A triggered exception report would be generated automatically if certain conditions were met, and a demand report is generated in response to a specific request but does not necessarily involve analysis.

Question 9

Write one question that should be asked about each of the controls design considerations.

Accepted Answer

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Question 10

Since most systems are moving away from using paper documents,form design is not as an important consideration in system development.

Accepted Answer

Despite the shift towards digitalization, form design remains an important consideration in system development as it affects the overall user experience and efficiency of data collection and processing. Poorly designed forms can result in user frustration and errors, leading to inaccurate data and potential system failures. Therefore, form design should still be a priority in system development.

Question 11

What is the objective of output design? What are the output design considerations? What are the various categories of outputs?

Accepted Answer

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Question 12

Yasin,a professional in information technology services,sent an e-mail to Mauqwa in the Purchasing department.The e-mail read "Mauqwa,the system just generated a stock-out report.I just wanted to give you a heads up.I'm sending it right over.Best regards,Yasin" What type of report is Yasin providing to Mauqwa?

Accepted Answer

Yasin is providing a triggered exception report, which is generated when a specified event or condition occurs, in this case, the stock-out of a particular item.

Question 13

It is not as efficient to enter data on paper,then enter the data into the system compared to requiring users to enter data directly into the system without using a paper source document.

Accepted Answer

Entering data on paper and then entering it into a system is a double-entry system, which is less efficient and increases the risk of errors. Direct input of data into the system is more efficient and reduces the risk of errors.

Question 14

The project development committee for Photomat Incorporated is discussing output design alternatives for a new,organization-wide accounting information system.There is disagreement among the team regarding whether the quarterly sales numbers be disclosed in a narrative,displayed as a table,or appear in a bar chart.What output design consideration is the team discussing?

Accepted Answer

The team is discussing the format of the output, which refers to the way the information is presented. The options mentioned, narrative, table or bar chart, are all different formats for presenting the same information. Therefore, the answer is C, format.

Question 15

Ghassan in Marketing received an e-mail from Asif at regional headquarters."Ghassan,I just reviewed the annual sales report for your district.You blew your sales goal away again,you top gun!" What type of report did Asif use?

Accepted Answer

Asif reviewed the annual sales report, which is a type of scheduled report typically prepared at regular intervals, such as annually, to provide an overview of a company's or district's performance over a specific period.

Question 16

Describe at least four considerations during controls design.

Accepted Answer

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Question 17

Describe structured programming.

Accepted Answer

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Question 18

Which of the following is not a principle of good form design?

Accepted Answer

The cost of producing the form is not a principle of good form design. Good form design principles include providing space for signatures, using bold type for the form name, and designing the form to a standard size. However, the cost of producing the form may be a consideration in determining the feasibility of the design.

Question 19

What output design considerations should be analyzed as part of the physical system design phase?

Accepted Answer

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Question 20

The project development committee for Photomat Incorporated is discussing output design alternatives for a new,organization-wide accounting information system.The project development committee has decided that all reports will be printed on paper.However,there is disagreement regarding where the reports should be made available.John wants the sales reports to be printed and stored in the accounting department for greatest security.Monica wants the sales reports to be printed in every department for full disclosure.What output design consideration are John and Monica discussing?

Accepted Answer

John and Monica are discussing the location of where the reports should be printed and stored, which is a consideration related to the output design element of location. The other options (use, medium, and format) do not match the scenario described.

Quiz 22: Systems Design, implementation, and Operation