Question 1

When should you pause during a presentation?

Accepted Answer

Pausing to emphasize upcoming content can help the audience to better understand and retain the information being presented. It also helps the presenter to maintain control of the pace and ensure that any important points are not missed. Pause length may vary depending on the context and audience, but it's important to use them judiciously and purposefully.

Question 2

Which of the following uses a table to show at a glance what will happen as each screen or slide appears during a presentation?

Accepted Answer

A storyboard is a visual representation of the sequence of screens or slides in a presentation. It shows what will appear on each slide and in what order. A table can be used in a storyboard to provide a quick reference for this information.

Question 3

Willa, a human resources manager, is giving a presentation about discrimination to the employees at her office. She has used presentation software to create slides with images, statistics, and some key points. When should she look at her slides?

Accepted Answer

Willa should look at her slides only when she wants the audience to look at them. It is important for her to maintain eye contact with her audience and engage them through her presentation. Looking at the slides throughout the entire presentation or only during pauses may create a disconnect between her and her audience. Additionally, looking at the slides only when she is reading their contents aloud may make her appear robotic and unengaging.

Question 4

Being extremely knowledgeable about the topic you're presenting, gathering necessary information, and making a presentation well designed and well written, with no grammatical errors, are techniques that project the personal trait of

Accepted Answer

Competence is the ability to do something proficiently and accurately. Being extremely knowledgeable about the topic, gathering necessary information, and designing a well-written presentation with no grammatical errors all demonstrate competence.

Question 5

Which of the following is a web-based get-together, usually for a small group of people who have chosen to conduct their interactions online rather than in a conference room?

Accepted Answer

A web meeting is a small online meeting, usually conducted through a video conferencing tool, where participants can interact with each other, share screens, and collaborate on documents in real-time. Webinars, on the other hand, are usually one-way presentations to a larger audience, while webcasts are live or pre-recorded broadcasts that can be accessed by anyone with an internet connection. Conference calls and podcasts do not involve video conferencing and are typically one-way communications.

Question 6

Which of the following is the ideal posture to assume when presenting an oral report?

Accepted Answer

A naturally poised and alert posture is the ideal posture to assume when presenting an oral report. This conveys confidence, credibility, and engagement with the audience. It also helps the presenter to project their voice clearly and effectively. Slouched, uncomfortable, or constantly changing postures can be distracting and may convey a lack of confidence or competence.

Question 7

When preparing yourself to speak, talking in strong, clear tones is a technique that projects the appealing personal trait of

Accepted Answer

Speaking in strong, clear tones is a technique that helps project confidence.

Question 8

Adedayo is giving a presentation on ways to improve communication between teams. He asks the audience to identify the best way to improve communication, but no one answers. What should Adedayo do?

Accepted Answer

Rephrasing the question in a more provocative way can engage the audience and encourage participation, making it more likely to receive a response.

Question 9

Which of the following best defines the term ethos?

Accepted Answer

Ethos refers to the speaker's character and the credibility they bring to the speech. It encompasses elements such as trustworthiness, expertise, and sincerity, which all influence the audience's perception of the speaker's reliability and authority on the topic at hand.

Question 10

Badia has just finished delivering a presentation on team motivation and is answering audience questions. One of the listeners indicates that he has a question, but instead of asking one, he begins talking about his own theories on how to motivate people. What should Badia do?

Accepted Answer

Badia should acknowledge the audience member's input, but ultimately redirect the conversation back to answering questions related to the topic of team motivation. Thanking the audience member for their input and then moving on to the next question will ensure that the presentation stays on track and the audience's time is respected. Option A and B are not practical options as they could prevent other audience members from having their questions answered. Option D is not a polite way to handle the situation, and option E could come across as dismissive or confrontational.

Question 11

Which of the following statements about referring to your visuals during a presentation is true?

Accepted Answer

Referring to your visuals can help emphasize and clarify your points during a presentation. However, simply reading the slides to the audience or referring to the visual using only words is not effective. Instead, you should elaborate on what is on your slides and use them as supporting visuals to enhance your spoken message. Referring to the visual more than once is also acceptable as long as it is done in a purposeful and natural way. It is important to strike a balance between referencing your visuals and maintaining eye contact with your audience.

Question 12

When giving a presentation to an audience who will want to review the presentation later, the appropriate handout will be

Accepted Answer

Providing a complete copy of the slides or the report/proposal allows the audience to review the full content and details of the presentation later.

Question 13

Vocal emphasis involves varying which three elements?

Accepted Answer

Vocal emphasis involves varying the presentation pace, vocal pitch, and vocal volume to convey importance and meaning in speech. Therefore, the correct choice is A, which includes these three elements.

Question 14

Which of the following features live video broadcast to an audience and no means of audience participation?

Accepted Answer

A webcast is the only option listed that refers specifically to a live video broadcast to an audience without any means of audience participation. A web meeting and webinar both typically involve some degree of audience participation, while a blog and vlog are not live broadcasts at all.

Question 15

Which of the following statements about citing visuals or information borrowed from other sources is true?

Accepted Answer

Citing visuals or information borrowed from other sources is an important part of giving a presentation. While it may not be necessary to provide a full bibliography, it is standard practice to credit your sources on presentation slides, either in the form of footnotes or a list of references. This can support the credibility of your presentation and help you avoid plagiarism. Option A, D, and E are all incorrect because providing sources is important regardless of whether or not you are providing a handout or if your audience members ask for them. Option C is incorrect because sources should be cited throughout the presentation, not just listed on a bibliography slide at the end.

Question 16

When preparing yourself to speak, which of the following elements generates trust and conviction when combined with competence?

Accepted Answer

The answer of When preparing yourself to speak, which of...

Question 17

Hayao is speaking to investors about a project his team has been working on. The project has been going well, but whether it continues to receive funding depends in part on this presentation, so Hayao wants to form a real connection with his listeners to show them that he has genuine interest in them. He knows that one way to do this is to make good eye contact, but he finds that making eye contact with various members of the audience tends to make him lose his train of thought. What should Hayao do?

Accepted Answer

Hayao can still form a connection with his audience without necessarily making direct eye contact with them. By looking at people's faces, he can still convey interest and engage them while also avoiding the distraction that can come with direct eye contact. This approach also allows him to maintain focus on his presentation without losing his train of thought.

Question 18

Which of the following best describes the appropriate use of presentation software?

Accepted Answer

Limiting the use of animation is appropriate when using presentation software as it can be distracting and take away from the content of the presentation. It is important to keep the focus on the information being presented, rather than adding unnecessary animations. A, B, and C are not appropriate as they can be overwhelming and distracting for the audience. E is also not necessarily appropriate as using too many formats can make the presentation look disjointed and unprofessional.

Question 19

Rosa plans to give a presentation to her co-workers on how to use her company's new requisitions process, and she is using presentation software to create a visual aid. Each slide uses 30-point headings, no more than six bullet points, and black text on a white background with large, dark red and blue paint splashes. She is careful to use animation only to transition to new major points, not subpoints. What has Rosa done wrong?

Accepted Answer

The large, dark red and blue paint splashes on each slide make them too busy and can be distracting to the audience. Rosa should consider using a simpler design that still catches the attention of her co-workers without overwhelming them.

Question 20

Antonio has just finished giving a presentation and is answering audience questions when one of his listeners asks him something he doesn't know how to answer. How should Antonio respond?

Accepted Answer

It is always better to be honest about not knowing the answer to a question rather than giving incorrect information. By inviting others to share their ideas, Antonio can foster a collaborative atmosphere and continue the discussion in a productive way.

Quiz 13: Delivering Business Presentations and Speeches