Deck 2: Managing Calendars With Outlook

Question 1

An appointment becomes a(n) ____ when people and other resources are invited.

A) event
B) meeting
C) conference
D) gathering

Answer 1

B

Question 2

A(n) ____ activity is one that happens on a regular basis.

A) impending
B) upcoming
C) repetitious
D) recurring

Answer 2

D

Question 3

Using the ____ feature, you can take a quick glance at your schedule without having to rearrange windows or lose your train of thought.

A) Notify
B) Event
C) Navigate
D) Peek

Answer 3

D

Question 4

When you schedule an appointment, Outlook adds the appointment to the ____ folder by default.

A) Items
B) Personal
C) Schedule
D) Calendar

Question 5

In addition to standard numerical entries, you can also specify appointment dates using ____ language.

A) natural
B) programming
C) detailed
D) foreign

Question 6

The Show As default for a recurring event is ____.

A) Busy
B) Tentative
C) Free
D) Out of Office

Question 7

The default Show As appointment status is ____.

A) Free
B) Tentative
C) Out of Office
D) Busy

Question 8

____ View displays multiple calendars at the same time in a horizontal layout of the daily calendar.

A) Day
B) Horizontal
C) Schedule
D) Hour-by-Hour

Question 9

You set the appointment status for a calendar item using the ____ button.

A) Show As
B) Set Status
C) Item Status
D) Display

Question 10

A meeting ____ is an e-mail invitation to the meeting.

A) notification
B) message
C) request
D) invite

Question 11

The Navigation Pane includes two panes: the ____ panes.

A) Date Navigator and My Calendars
B) Date Navigator and Appointments
C) Appointments and My Calendars
D) My Calendars and Items

Question 12

The person who creates a meeting and sends the invitations is known as the meeting ____.

A) organizer
B) scheduler
C) creator
D) initiator

Question 13

Events do not occupy time slots on the Day view of the calendar, so they appear as ____ at the top of the calendar on the day they occur.

A) banners
B) ribbons
C) items
D) appointments

Question 14

The default appointment status setting is ____.

A) Free
B) Tentative
C) Out of Office
D) Busy

Question 15

Any element in Outlook that contains information is called a(n) ____.

A) folder
B) item
C) note
D) addition

Question 16

When you schedule a(n) ____, its description appears in a small banner below the day heading.

A) appointment
B) event
C) meeting
D) item

Question 17

A(n) ____ occurs at regular intervals, such as weekly, biweekly, monthly, or bimonthly.

A) event
B) recurring appointment
C) conference
D) one-time meeting

Question 18

Outlook defines a(n) ____ as an activity that occurs at least once and lasts 24 hours or longer.

A) item
B) task
C) event
D) occurrence

Question 19

The ____ Dialog Box Launcher allows you to navigate to a specific date.

A) Select Date
B) Date Navigator
C) Go To Date
D) Move To

Question 20

Each Outlook folder displays the items it contains in a layout called a(n) ____.

A) arrangement
B) view
C) list
D) collection

Question 21

To cancel a meeting, click the meeting in the appointment area and then click the ____ Meeting button.

A) Cancel
B) Delete
C) Remove
D) End

Question 22

All calendar items start as events.

Question 23

Modified Multiple Choice You can use the Show As button to select the ____ appointment status for a calendar item.

A) Available
B) Free
C) Busy
D) Tentative

Question 24

Appointments can be created in only one way, using the appointment area, where you enter the appointment directly in the appropriate time slot.

Question 25

Hours that are not part of the default workday do not appear when viewing the calendar in Work Week view.

Question 26

The Navigation Bar displays four views.

Question 27

Modified Multiple Choice The appointment area contains a ____.

A) date banner
B) Navigation pane
C) Weather Bar
D) My Calendars pane

Question 28

The appointment area is available in all of the view options.

Question 29

When you display the Appointment Recurrence dialog box, Outlook automatically sets the range of recurrence with the date the appointment starts.

Question 30

Outlook automatically includes the day of the week when you enter a date in the Date box.

Question 31

Users typically put both personal items and academic or business items in the same calendar.

Question 32

Outlook's Calendar can convert words such as "yesterday" and "tomorrow" into the appropriate date.

Question 33

Schedule View displays one week at a time.

Question 34

When you start Outlook, the Calendar view appears.

Question 35

Modified Multiple Choice The Calendar is the Outlook folder that contains your personal schedule of ____.

A) appointments
B) events
C) agendas
D) meetings

Question 36

The ____ print style prints a daily appointment schedule for a specific date.

A) Daily
B) Tri-fold
C) Calendar Details
D) Schedule

Question 37

Outlook does not automatically display a newly created calendar until you select it.

Question 38

Though an invitee can propose a new meeting time, only the ____ can change or delete the meeting.

A) originator
B) attendee
C) navigator
D) scheduler

Question 39

Modified Multiple Choice You can print a ____ view of your calendar.

A) monthly
B) daily
C) weekly
D) yearly

Question 40

Events do not occupy time slots in the appointment area.

Question 41

A .pst file contains a backup of your calendar, email, and contacts.

Question 42

A recurring appointment repeats on the calendar at regular intervals. _________________________

Question 43

The ____________________ is the Outlook folder that contains your personal schedule.

Question 44

It is not possible to import an iCalendar file.

Question 45

An iCalendar represents a universal calendar format used by several email and calendar programs.

Question 46

You can save your Outlook calendar by backing up your entire Outlook personal folder files (.pst) or an individual calendar (.ics).

Question 47

When a meeting request is declined, it stays in your Inbox, even though it is not added to your calendar.

Question 48

It is necessary to use proper capitalization when entering natural language phrases in Outlook.

Question 49

A(n) ____________________ is any element in Outlook the contains information.

Question 50

Appointments, events, and meetings are examples of calendar items . _________________________

Question 51

When a meeting request arrives in an attendee's Inbox, it displays a different icon from an e-mail message icon.

Question 52

Outlook defines a(n) ____________________ as an activity that does not involve other people or resources.

Question 53

____________________ view shows five workdays in columnar style.

Question 54

Events appear in individual time slots in the appointment area.

Question 55

The ____________________ shows a calendar for the current month with a blue box around the current date.

Question 56

You must have an email account set up in Outlook to send the meeting request.

Question 57

A meeting is an event that you invite other people to attend.

Question 58

The ____________________ pane includes a list of available calendars.

Question 59

____________________ view allows you to see how many appointments are scheduled for a given week, including weekends.

Question 60

A Recurring event is shown as Busy by default. _________________________

Question 61

Critical Thinking Questions Case 2-2 Your friend Kathryn is planning to use Outlook to manage her schedule during her first year of college. She is in the process of configuring Outlook to best suit her purposes, and she turns to you for help. Kathryn wants to print her schedule so that she can carry it with her to classes. She would like a page for each day, including a daily task list and a weekly schedule. Which print style should she use?

A) Daily
B) Weekly Agenda
C) Calendar Details
D) Tri-fold

Question 62

____________________ view resembles a standard monthly calendar page.

Question 63

A meeting organizer schedules a meeting by creating a meeting ____________________.

Question 64

An appointment ____________________ indicates how the time for a calendar item will be marked on your calendar.

Question 65

____________________ is useful when you would like to see multiple calendars so that you can check for overlapping items.

Question 66

A(n) ____________________ represents an appointment that is scheduled over a period of days.

Question 67

Critical Thinking Questions Case 2-1 Tom is a golf pro, and he is using Outlook to manage his schedule. Some of his customers pay him for a single lesson, while others set up regular weekly lessons. In addition, Tom is coordinating the annual two-day tournament at his local golf course. According to the way that Outlook defines calendar items, what type of item is a regular weekly lesson, if you assume that the person taking the lesson is NOT invited to the lesson using Outlook?

A) recurring appointment
B) recurring meeting
C) recurring event
D) one-time appointment

Question 68

A(n) ____________________ phrase is a phrase that closely resembles how people speak during normal conversation.

Question 69

____________________ appointments happen at regular intervals for a designated period of time.

Question 70

A recurrence ____________________ schedules an appointment at regular intervals.

Question 71

The meeting request window includes the To text box, where you enter email addresses for ____________________.

Question 72

A(n) ____________________ is an alert window that briefly appears in your screen to remind you of an upcoming appointment.

Question 73

Critical Thinking Questions Case 2-1 Tom is a golf pro, and he is using Outlook to manage his schedule. Some of his customers pay him for a single lesson, while others set up regular weekly lessons. In addition, Tom is coordinating the annual two-day tournament at his local golf course. Tom wants to show his time as busy during the annual two-day tournament. Does he need to change the appointment status for the tournament's calendar item, or can he use the default status?

A) Yes, he must change it from Out of Office to Busy.
B) Yes, he must change it from Tentative to Busy.
C) Yes, he must change it from Free to Busy.
D) No, the default status for this type of calendar item is Busy.

Question 74

Critical Thinking Questions Case 2-2 Your friend Kathryn is planning to use Outlook to manage her schedule during her first year of college. She is in the process of configuring Outlook to best suit her purposes, and she turns to you for help. Kathryn would like to display her schedule for an entire seven-day week. Which view should she use?

A) Day
B) Work Week
C) Week
D) Schedule

Question 75

All or part of a calendar can be printed in a number of different views, or print ____________________.