Question 1

An appointment becomes a(n) ____ when people and other resources are invited.
A) event
B) meeting
C) conference
D) gathering

Accepted Answer

When people and other resources are invited to an appointment, it becomes a meeting, as this term is commonly used in professional and organizational contexts to refer to scheduled appointments that involve discussion or work on specific topics.

Question 2

A(n) ____ activity is one that happens on a regular basis.
A) impending
B) upcoming
C) repetitious
D) recurring

Accepted Answer

Recurring means happening repeatedly or regularly, whereas the other choices may imply a one-time event or something that is about to happen soon.

Question 3

Using the ____ feature, you can take a quick glance at your schedule without having to rearrange windows or lose your train of thought.
A) Notify
B) Event
C) Navigate
D) Peek

Accepted Answer

The "Peek" feature specifically refers to the ability to view your schedule or other information without having to leave your current window or task, making it the most appropriate answer.

Question 4

When you schedule an appointment, Outlook adds the appointment to the ____ folder by default.
A) Items
B) Personal
C) Schedule
D) Calendar

Accepted Answer

When you schedule an appointment in Outlook, it is added to your calendar by default. This makes sense as it is a scheduling tool, and the calendar is where you view your schedule. The other folders, such as Items, Personal, and Schedule, are not as directly related to scheduling appointments.

Question 5

In addition to standard numerical entries, you can also specify appointment dates using ____ language.
A) natural
B) programming
C) detailed
D) foreign

Accepted Answer

Natural language can be used to specify appointment dates in a more casual and human-friendly way, such as "next Monday" or "two weeks from now."

Question 6

The Show As default for a recurring event is ____.
A) Busy
B) Tentative
C) Free
D) Out of Office

Accepted Answer

The default show for a recurring event should be "Free" to indicate that the time is available and not already booked for other commitments. "Busy" would indicate that the time is already reserved, "Tentative" would indicate uncertainty about availability, and "Out of Office" would be misleading for recurring events that don't involve leaving the office.

Question 7

The default Show As appointment status is ____.
A) Free
B) Tentative
C) Out of Office
D) Busy

Accepted Answer

The answer of The default Show As appointment status is...

Question 8

____ View displays multiple calendars at the same time in a horizontal layout of the daily calendar.
A) Day
B) Horizontal
C) Schedule
D) Hour-by-Hour

Accepted Answer

Schedule View is designed to display multiple calendars side by side in a horizontal layout, making it easier to compare schedules or plan events across different calendars.

Question 9

You set the appointment status for a calendar item using the ____ button.
A) Show As
B) Set Status
C) Item Status
D) Display

Accepted Answer

The "Show As" button allows you to set the appointment status for a calendar item, such as "Free," "Busy," "Tentative," or "Out of Office."

Question 10

A meeting ____ is an e-mail invitation to the meeting.
A) notification
B) message
C) request
D) invite

Accepted Answer

The answer of A meeting ____ is an e-mail invitation...

Question 11

The Navigation Pane includes two panes: the ____ panes.
A) Date Navigator and My Calendars
B) Date Navigator and Appointments
C) Appointments and My Calendars
D) My Calendars and Items

Accepted Answer

The Navigation Pane in Outlook includes the "Date Navigator" and "My Calendars" panes, which help users navigate through their calendar and manage their different calendar views or accounts.

Question 12

The person who creates a meeting and sends the invitations is known as the meeting ____.
A) organizer
B) scheduler
C) creator
D) initiator

Accepted Answer

The person who creates and sends invitations for a meeting is known as the meeting organizer. The term "scheduler" may also be used interchangeably, but "creator" and "initiator" do not fully capture the role of managing the meeting and its attendees.

Question 13

Events do not occupy time slots on the Day view of the calendar, so they appear as ____ at the top of the calendar on the day they occur.
A) banners
B) ribbons
C) items
D) appointments

Accepted Answer

Events do not take up specific time slots on the Day view, so they are displayed as banners at the top of the calendar on the day they occur.

Question 14

The default appointment status setting is ____.
A) Free
B) Tentative
C) Out of Office
D) Busy

Accepted Answer

The default appointment status setting is "Busy" because most appointments are scheduled with the intention of taking up that time in one's schedule, and therefore should be marked as "Busy" to indicate that the individual is not available during that time.

Question 15

Any element in Outlook that contains information is called a(n) ____.
A) folder
B) item
C) note
D) addition

Accepted Answer

An element in Outlook that contains information is called an item. Examples of items include emails, contacts, appointments, tasks, notes, and journal entries. Folders and notes are also types of items in Outlook, but they do not encompass all types of elements. Addition is not a relevant term in this context.

Question 16

When you schedule a(n) ____, its description appears in a small banner below the day heading.
A) appointment
B) event
C) meeting
D) item

Accepted Answer

The description of an event appears in a small banner below the day heading.

Question 17

A(n) ____ occurs at regular intervals, such as weekly, biweekly, monthly, or bimonthly.
A) event
B) recurring appointment
C) conference
D) one-time meeting

Accepted Answer

A recurring appointment is specifically designed to occur at regular intervals, such as weekly, biweekly, or monthly. An event can occur at any time and may not necessarily occur at regular intervals. A conference and a one-time meeting are also not necessarily recurring at regular intervals.

Question 18

Outlook defines a(n) ____ as an activity that occurs at least once and lasts 24 hours or longer.
A) item
B) task
C) event
D) occurrence

Accepted Answer

An event is the type of Outlook item that meets the criteria of occurring at least once and lasting 24 hours or longer. A task is a to-do item that can be completed in a shorter amount of time, while an item is a general term for any type of Outlook item. An occurrence refers to a specific instance of a recurring item, and does not necessarily last 24 hours or longer.

Question 19

The ____ Dialog Box Launcher allows you to navigate to a specific date.
A) Select Date
B) Date Navigator
C) Go To Date
D) Move To

Accepted Answer

The "Go To Date" option in the Date & Time Dialog Box allows the user to navigate to a specific date.

Question 20

Each Outlook folder displays the items it contains in a layout called a(n) ____.
A) arrangement
B) view
C) list
D) collection

Accepted Answer

Outlook folders display the items they contain in a view, which is a layout that can be customized and changed based on user preferences.

Quiz 2: Managing Calendars With Outlook

An appointment becomes a(n) ____ when people and other resources are invited.

A(n) ____ activity is one that happens on a regular basis.

Using the ____ feature, you can take a quick glance at your schedule without having to rearrange windows or lose your train of thought.

When you schedule an appointment, Outlook adds the appointment to the ____ folder by default.

In addition to standard numerical entries, you can also specify appointment dates using ____ language.

The Show As default for a recurring event is ____.

The default Show As appointment status is ____.

____ View displays multiple calendars at the same time in a horizontal layout of the daily calendar.

You set the appointment status for a calendar item using the ____ button.

A meeting ____ is an e-mail invitation to the meeting.

The Navigation Pane includes two panes: the ____ panes.

The person who creates a meeting and sends the invitations is known as the meeting ____.

Events do not occupy time slots on the Day view of the calendar, so they appear as ____ at the top of the calendar on the day they occur.

The default appointment status setting is ____.

Any element in Outlook that contains information is called a(n) ____.

When you schedule a(n) ____, its description appears in a small banner below the day heading.

A(n) ____ occurs at regular intervals, such as weekly, biweekly, monthly, or bimonthly.

Outlook defines a(n) ____ as an activity that occurs at least once and lasts 24 hours or longer.

The ____ Dialog Box Launcher allows you to navigate to a specific date.

Each Outlook folder displays the items it contains in a layout called a(n) ____.