Question 1

Projects that involve a design phase, such as an information system project, may require one or more ____ meetings to ensure that the customer agrees with or approves of the approach developed by the project contractor.

Accepted Answer

A technical design review meeting is necessary to ensure that the customer agrees with the approach developed by the project contractor during the design phase of an information system project. This type of meeting focuses specifically on the technical aspects of the project and can help identify potential issues or areas of improvement before moving on to the implementation phase. Status review and problem-solving meetings may be necessary at other stages of the project, but they do not specifically address the design approach. Communications flow meetings may also be necessary, but they are broader in scope and do not focus specifically on the technical design of the project.

Question 2

When a problem or potential problem is identified by an individual project team member, that person should promptly call a ____ meeting with other appropriate individuals, not wait for a future ____ meeting.

Accepted Answer

When a problem or potential problem is identified, it's important to take immediate action to resolve it. This means calling a problem-solving meeting with appropriate individuals, rather than waiting for a regularly scheduled status review meeting. Option B is the only choice that reflects this approach.

Question 3

The purpose of this meeting is to gain approval from the customer before the contractor orders materials that have a long delivery time (so as not to delay the project schedule).

Accepted Answer

The answer of The purpose of this meeting is to...

Question 4

In many technical projects there are ____ design review meetings.

Accepted Answer

The answer of In many technical projects there are ____...

Question 5

The primary purposes of a ____ meeting are to inform, to identify problems, and to identify action items.

Accepted Answer

The primary purposes of a status review meeting are to inform about project progress, to identify problems that need attention, and to identify action items to address those problems. Problem-solving meetings are more focused on brainstorming solutions to a particular issue, while technical design reviews are more focused on evaluating the technical feasibility and effectiveness of a design. Communications flow meetings are focused on improving communication within a team or organization.

Question 6

After a meeting, the meeting results should typically be published within ____.

Accepted Answer

It is expected that meeting results should be published within one day of the meeting in order to ensure that attendees remember the details and follow-up actions are taken in a timely manner. Waiting longer than a day may result in attendees forgetting important information or delaying necessary actions.

Question 7

Stakeholders' concerns should be addressed

Accepted Answer

It is important to address stakeholders' concerns early on in the project, before they become bigger issues. It should be done in a positive and timely manner, and stakeholders' concerns should not be confronted, put off, ignored, or dismissed. It is also important to record and address these concerns throughout the project, not just in the final report. Addressing stakeholders' concerns in a proactive and respectful manner can lead to better project outcomes and relationships with stakeholders.

Question 8

The purpose of the ____ meeting is to gain approval from the customer before the contractor starts building, assembling, and producing the project deliverables.

Accepted Answer

The Final Design Review (FDR) meeting is aimed at gaining approval from the customer on the final design before the contractor proceeds with building, assembling, and producing the project deliverables. This ensures that all specifications and requirements are met to the customer's satisfaction before production begins.

Question 9

Regular and open communication, trust, respect, open-mindedness, and a positive win-win attitude are keys to successful

Accepted Answer

Regular and open communication, trust, respect, open-mindedness, and a positive win-win attitude are essential for stakeholder engagement, as it involves actively involving stakeholders in the project and addressing their concerns and needs. Stakeholder identification, communication, and monitoring are also important, but they do not necessarily require all of the same qualities as stakeholder engagement.

Question 10

Reports usually cover a specified period, called the ____ period.

Accepted Answer

The term "reporting period" refers to the specific span of time for which activities, financial performance, or other types of data are summarized and reported.

Question 11

An agenda should be distributed ____ of the meeting to those invited.

Accepted Answer

Distributing the agenda well in advance of the meeting allows attendees to prepare and be informed about the topics being discussed, increasing the likelihood of a successful and productive meeting.

Question 12

The purpose of the ____ review meeting is to get the customer's agreement on the design approach.

Accepted Answer

The purpose of the preliminary design review meeting is to present the customer with a high-level design approach and get their agreement before moving forward with detailed design work. The other options, such as detailed design review and final design review, come later in the design process after more work has been completed. Preliminary status review is not a common process in design reviews.

Question 13

This meeting is held when the contractor has completed the initial conceptual specifications, drawings, or flowcharts.

Accepted Answer

This meeting is typically called a preliminary design review (PDR) meeting. At this meeting, the contractor presents the initial design specifications, drawings, or flowcharts to the customer for review and feedback. The goal of the PDR is to ensure that the design meets the customer's requirements and can be developed within the constraints of the project.

Question 14

Which of the following statements is incorrect regarding a meeting summary document?

Accepted Answer

A meeting summary document should be distributed to all individuals who need to be informed of the decisions made and action items assigned, not just those who attended the meeting.

Question 15

The primary purpose of a ____ meeting is to identify and resolve problems.

Accepted Answer

The primary purpose of a problem-solving meeting is to identify and resolve problems. Status review meetings are meant to review the progress made on a project, technical design review meetings are held to review and evaluate the technical aspects of a project, and communications flow meetings are to discuss how communication is occurring within a project.

Question 16

List the most common types of project meetings.

Accepted Answer

The answer of List the most common types of project...

Question 17

The ____ needs to provide opportunities for regular two-way communication with each ____, not just when an issue or concern is identified.

Accepted Answer

The sentence mentions "regular two-way communication" which implies that there needs to be ongoing communication between the project manager and stakeholder. This is why option A is the best choice, as it mentions both the project manager and the stakeholder. Option B, C, and D are not relevant to the sentence.

Question 18

The project final report is a(n):

Accepted Answer

The project final report is a summary of the entire project, its outcomes, and its deliverables. It provides an overview of the project from start to finish, including what was accomplished, how it was achieved, any obstacles faced, and any lessons learned.

Question 19

Which of the following is not a directive to be kept in mind while delivering a presentation?

Accepted Answer

All of the other options provide useful directives for delivering a successful presentation, while option D suggests the presenter is allowed to go off-topic, which can lead to a lack of clarity and comprehension among the audience.

Question 20

The two most common types of project reports are the:

Accepted Answer

Progress reports and final reports are the two most common types of project reports. Progress reports are used to provide updates on the project's status and activities, while final reports summarize the project's outcomes and conclusions. Other types of reports, such as design reports and technical reports, may be used for specific projects or industries but are not as common as progress and final reports. Update only reports and status reports are not widely used types of project reports.

Quiz 12: Project Communication and Documentation