Question 1

In the context of job analysis responsibilities, which of the following is typically a responsibility of managers?

Accepted Answer

Managers typically help complete job analysis information by providing insights and details about the roles and responsibilities of the positions they oversee.

Question 2

Max, an employee at HiFi LLC, is responsible for performing the job analysis process in her organization. She is currently planning the job analysis. Which of the following should typically be Max's next step?

Accepted Answer

Preparing for and introducing job analysis is typically the first step in the job analysis process, as it involves informing employees about the purpose and benefits of the job analysis and gaining their support.

Question 3

Which of the following is an example of a compressed workweek in the United States?

Accepted Answer

A compressed workweek is when employees work longer hours for fewer days in the week. Option A fits this definition as employees work for 10 hours, but only for four days a week, resulting in a compressed workweek. Option B has longer hours but is not compressed as employees only work for three days a week. Option C has shorter hours but is not compressed as employees work for six days a week. Option D has traditional working hours but is not compressed as employees work for seven days a week.

Question 4

In the context of the job analysis process, identifying jobs and methodology is a subtask of _____.

Accepted Answer

The answer of In the context of the job analysis...

Question 5

The term _____ is used to refer to teams that are composed of individuals who are separated geographically but who are linked by communications technology.

Accepted Answer

A virtual team is a group of individuals who work together from different geographic locations and are connected by technology such as email, video conferencing, and collaborative software.

Question 6

In the context of the job analysis process, reviewing drafts of job descriptions with managers and employees is a subtask of _____.

Accepted Answer

The task of reviewing drafts of job descriptions with managers and employees is part of the job analysis process of developing job descriptions and job specifications. This involves collecting information on the duties, responsibilities, skills, knowledge, and abilities required for a particular job, and using that information to create accurate and comprehensive job descriptions and specifications. Reviewing these drafts with managers and employees helps to ensure that the job description reflects the current reality of the job and is aligned with the needs and expectations of both the organization and the employees.

Question 7

Which of the following is typically the last step in the job analysis process?

Accepted Answer

Maintaining and updating job descriptions and job specifications is typically the last step in the job analysis process, as it ensures that the information gathered during the job analysis process remains accurate and up-to-date.

Question 8

A _____ is defined as a distinct, identifiable work activity comprised of motions that employees perform.

Accepted Answer

A task is a specific work activity that can be identified and defined by its steps and motions. Duties refer to a broader scope of responsibilities and obligations, while competencies are the skills and abilities required to perform a job. Therefore, the most appropriate answer is D) task.

Question 9

In the context of job analysis responsibilities, which of the following is typically a responsibility of the HR unit?

Accepted Answer

Seeking assistance from outside experts for difficult analyses is typically a responsibility of the HR unit.

Question 10

Which of the following statements is true of self-directed teams?

Accepted Answer

Self-directed teams are composed of individuals who collectively take on a range of tasks, duties, and responsibilities. This autonomy allows the team to manage their work processes and make decisions without the need for direct supervision, distinguishing them from traditional team structures.

Question 11

Which of the following steps is typically performed first in the job analysis process?

Accepted Answer

Planning the job analysis is typically performed first in the job analysis process, as it involves identifying the purpose and scope of the analysis, selecting the appropriate methods and sources of data collection, and identifying key stakeholders and their roles. The other options (A, C, D) may be performed during or after the planning stage.

Question 12

Samuel, an employee at BluClu LLC, is responsible for performing the job analysis process in his organization. He has introduced and communicated the job analysis process to all his managers. Which of the following will typically be Samuel's next step?

Accepted Answer

After introducing and communicating the job analysis process, the next step is to conduct the job analysis itself. This involves gathering, documenting, and analyzing information about jobs to understand their requirements.

Question 13

Cho, an employee at SunFun LLC, is responsible for handling the job analysis process in her organization. She has developed job descriptions and job specifications. Which of the following will typically be Cho's next step?

Accepted Answer

After developing job descriptions and job specifications, the next step is typically maintaining and updating these documents to ensure they remain accurate and relevant over time.

Question 14

A(n) _____ is defined as a large work segment comprised of several tasks that are performed by individuals.

Accepted Answer

A duty is a specific set of tasks or responsibilities that are assigned to an individual or group of individuals. A work segment comprising several tasks performed by individuals fits the definition of a duty. Obligation refers to a moral or legal duty to do something, while competency refers to the skills and abilities required to perform a job or task. Responsibility refers to the overall accountability for ensuring that duties and tasks are completed properly.

Question 15

Dave, an HR Manager at GoPhone LLC, is responsible for performing the job analysis process in his organization. He is currently gathering, reviewing, and compiling job analysis data. Which of the following should typically be Dave's next step?

Accepted Answer

After gathering, reviewing, and compiling job analysis data, the next step is typically to develop job descriptions and job specifications. This involves detailing the duties, responsibilities, required qualifications, and reporting relationships of a particular job based on the collected data.

Question 16

In the context of job analysis methods, which of the following is a difference between the observation method and the interview method?

Accepted Answer

The observation method involves direct observation of an employee performing their job tasks, and is most appropriate for repetitive jobs with short cycle times. On the other hand, the interview method involves asking employees questions about their job duties and responsibilities, and is best suited for technical or complicated jobs. Option A is incorrect because the interview method can be used to collect data about multiple jobs. Option B is incorrect because the length of work hours does not dictate which method should be used for job analysis. Option D is incorrect because both methods may require communication between employees and managers.

Question 17

In the context of the job analysis process, periodically reviewing all jobs is a subtask of _____.

Accepted Answer

Periodically reviewing all jobs is a task that falls under the category of maintaining and updating job descriptions and job specifications. This task involves reviewing existing job descriptions and specifications to ensure they are up-to-date and accurate, and identifying any changes that may be needed based on changes in the organization or the job itself. It is an ongoing process to ensure that job descriptions and specifications remain relevant and effective, and that they continue to accurately reflect the duties, responsibilities, and qualifications required for each job in the organization.

Question 18

In the context of the job analysis process, gathering job analysis data is a subtask of _____.

Accepted Answer

Gathering job analysis data is a subtask of conducting the job analysis. During the job analysis process, data must be collected and analyzed to determine the duties, responsibilities, and requirements of a particular job. Therefore, option B is the correct answer.

Question 19

Part-time jobs are used when less than _____ hours per week are required to do a job.

Accepted Answer

The standard workweek in the United States is 40 hours, so any job requiring less than 40 hours per week would be considered a part-time job. Thus, option A is the correct choice. Options B, C, and D are incorrect as they would require more than the standard 40 hour workweek.

Question 20

In the context of job analysis methods and sources, which of the following statements is true of the work sampling method?

Accepted Answer

The work sampling method involves sampling an employee's work at various intervals throughout the day to determine the amount of time spent on different tasks. It is particularly useful for routine and repetitive jobs where tasks can be easily categorized and measured. Options A, B, and C describe other methods of job analysis (continuous observation, time and motion study, and interviews respectively).

Quiz 4: Workforce, Jobs, and Job Analysis