Question 1

Hillcrest Hospital uses a unit numbering system. Patient Tom Jones, admitted on January 4, was assigned patient record number 456789. Patient Mary Black, the next patient admitted, had a previous admission to the facility and at that time was assigned patient number 422223. On this admission, Mary should be assigned record number:

Accepted Answer

In a unit numbering system, patients retain their original record number for all subsequent visits to the facility, ensuring continuity of records. Mary Black would keep her initial patient number, 422223, for her new admission.

Question 2

Sunny View Health Care Systems files their clinic records at the clinic sites, the emergency department (ED) records on the second floor of the hospital, and the inpatient records on the fourth floor of the hospital. The type of filing system used is

Accepted Answer

Sunny View Health Care Systems uses a decentralized filing system because their records are filed in multiple locations (clinic sites, the emergency department on the second floor, and inpatient records on the fourth floor) rather than in a single, central location.

Question 3

Sunny View Hospital is purchasing new filing equipment. The number of linear filing inches storing current patient records is 1,600. The projected five-year expansion of the files is 600. The shelving unit to be purchased has five shelves with 30 inches of storage on each shelf. How many units are needed?

Accepted Answer

The total storage needed is 1,600 + 600 = 2,200 inches. Each unit provides 5 shelves x 30 inches = 150 inches. Therefore, 2,200 / 150 = 14.66 units are needed, which means 15 units are required to accommodate the total storage.

Question 4

Hillcrest Hospital uses envelopes to store discharged patient records. The HIM director wants to purchase new folders to ensure that the pages of the records are not lost on the open-shelving units. The best type of folder to purchase is

Accepted Answer

An end-tab folder with an adhesive strip is ideal for open-shelving units as it secures the documents within the folder, preventing them from falling out.

Question 5

Select the correct sequence of the following names: A. Chris Batts, Andrew C. Batts Sr., Adam Charles Batts, Sister Anne Batts, Andrew C. Batts Jr., A. Douglas Batts.

Accepted Answer

The answer of Select the correct sequence of the following...

Question 6

The ED of Sunny View Hospital is located above the HIM department. The ED frequently requests records from the HIM department. The HIM director wishes to purchase a mechanical circulation system device to transport records. Which system should be purchased?

Accepted Answer

A dumbwaiter is the most suitable choice for transporting physical records between floors in a building, such as from the HIM department to the ED in a hospital.

Question 7

Ms. RHIT is given an alphabetical listing of patients who had surgery during the time period January 2 through March 1. She needs to determine their patient numbers and pull the records. Her first step would be to reference the

Accepted Answer

The master patient index (MPI) is a database that maintains a unique index (or identifier) for every patient registered at a healthcare organization. It allows healthcare providers to access patient records, including their patient numbers, across different departments and services. In this scenario, referencing the MPI would enable Ms. RHIT to determine the patient numbers for those who had surgery during the specified time period.

Question 8

Sunny View Hospital is part of a large university hospital with a very active and congested file area. Records are filed and refiled throughout the day. Which filing system should be used to distribute the records equally in the file area?

Accepted Answer

The terminal digit filing system is best suited for distributing records equally in the file area, especially in environments with very active and congested file areas like Sunny View Hospital. This system organizes files by the last digits of the file number, allowing for an even distribution of records across all available space, reducing congestion and improving retrieval times.

Question 9

The heath information management (HIM) department has purchased end-tab folders and is now selecting file equipment. Which type of file equipment should be purchased?

Accepted Answer

Open shelf files are the most appropriate choice for end-tab folders, as they allow for easy visibility and access to the files, which is essential for efficient health information management.

Question 10

The health information department is purchasing new filing equipment. Currently, 6,500 linear filing inches are used to store records. The new filing equipment selected has six shelves with 44 linear inches each. The total filing inches in one unit would be

Accepted Answer

The total filing inches in one unit is calculated by multiplying the number of shelves by the linear inches per shelf: 6 shelves * 44 linear inches each = 264 linear inches.

Question 11

The Smith family consists of father Bob, mother Betty, and three children. Hillcrest Clinic uses the family numbering system. If Bob's number is 01-1346, what is the number of his second-born child?

Accepted Answer

The answer of The Smith family consists of father Bob,...

Question 12

Arrange the following numbers in terminal digit order: 01-30-49, 01-31-40, 02-30-49, 02-36-40, 20-39-50, 03-40-50.

Accepted Answer

Terminal digit ordering involves arranging numbers based on the last digit of each number. The correct sequence, therefore, starts with numbers ending in 0, followed by those ending in 9, and so on, making option A the correct arrangement.

Question 13

Ms. HIM files the following records: 223345, 223346, 223347, 223348, and 223349. Which system is being used?

Accepted Answer

The records are filed in sequential order by number, which is characteristic of straight numeric filing.

Question 14

Hillcrest Health System includes an acute care hospital, a nursing facility, and primary care clinics. All records are stored in the HIM department, thus making the file area very active. For scheduled visits to primary care providers, records must be requisitioned 24 hours in advance. This is a(n) ____ requisition.

Accepted Answer

The term "planned" requisition is used when records are requested in advance for scheduled visits, indicating that the request is anticipated and organized ahead of time.

Question 15

The unit system of numbering is used at Sunny View Hospital. Tom Jones, admitted on January 3, received patient number 345678. The last number assigned by the admitting office was 456788. On February 3, Tom is readmitted. He should be assigned patient number

Accepted Answer

In a unit numbering system, a patient retains their original number for all subsequent visits or admissions to the hospital. Therefore, Tom Jones would keep his initial patient number, 345678, upon readmission.

Question 16

Arrange the following numbers in middle-digit order: 01-30-49, 01-31-40, 02-30-49, 02-36-40, 20-39-50, 03-40-50.

Accepted Answer

The answer of Arrange the following numbers in middle-digit order:...

Question 17

Which of the following is true with regard to terminal digit filing?

Accepted Answer

The answer of Which of the following is true with...

Question 18

Hillcrest Hospital uses terminal-digit numbering to file records and color codes only the primary number. Using the table below, what would be the color pattern for record number $\begin{array}{|l|l|}
\hline \text { Number } & \text { Color Bar } \
\hline 0 & \text { Orange } \
\hline 1 & \text { Red } \
\hline 2 & \text { Yellow } \
\hline 3 & \text { Purple } \
\hline 4 & \text { Light pink } \
\hline 5 & \text { Dark green } \
\hline 6 & \text { Dark pink } \
\hline 7 & \text { Light green } \
\hline 8 & \text { Brown } \
\hline 9 & \text { Black } \
\hline
\end{array}$

Accepted Answer

The answer of Hillcrest Hospital uses terminal-digit numbering to file...

Question 19

Hillcrest Hospital is converting from a serial to unit numbering system. Which of the following will decrease?

Accepted Answer

The answer of Hillcrest Hospital is converting from a serial...

Question 20

Ms. HIT files the following records: 13-40-05, 14-40-05, 14-41-05, 15-41-05, and 16-41-05. Which system is being used?

Accepted Answer

The answer of Ms. HIT files the following records: 13-40-05,...

Quiz 7: Numbering Filing Systems and Record Storage Circulation