Question 1

Which of the following is not an element normally included in the introduction of a proposal?

Accepted Answer

D)Qualifications for doing a job are not typically listed in the introduction of a proposal. Qualifications are usually considered to be support material, so they often fit in best in the body of the proposal.

Question 2

Include a title fly with business reports when you want to

Accepted Answer

B)The title fly is like the first title page of a book. It gives little information, but looks formally impressive on the page.

Question 3

The close of a proposal should

Accepted Answer

D)The close of a proposal should summarize key points, emphasize the benefits and advantages of your proposed solution, and ask for a decision from the reader.

Question 4

All of the following except ________ are important functions of a transmittal document in a formal report.

Accepted Answer

C)A transmittal document introduces the report, offers to provide additional assistance, and acknowledges help received while preparing the report.

Question 5

The introductory section of a formal proposal includes all of the following except

Accepted Answer

A)The introduction to a proposal includes the following elements: background or statement of the problem, solution, scope, and organization.

Question 6

Within the context of preparing formal reports and proposals, the term limitations refers to

Accepted Answer

C)If factors beyond your control have affected the outcome of your report, discuss those limitations in the introduction to the report.

Question 7

The prefatory parts of a solicited proposal may include

Accepted Answer

B)Based on the instructions in the RFP, a solicited proposal may include a copy of the entire RFP or simply a reference to the name and tracking number of the RFP.

Question 8

Which of the following is not a typical function of the introduction to a report?

Accepted Answer

D)Document sources in the bibliography or the works cited section of the report.

Question 9

An index in a formal report

Accepted Answer

A)An index lists names, places, and subjects mentioned in the report, along with the pages on which they occur.

Question 10

Materials in an appendix are not incorporated into the text because

Accepted Answer

C)Use an appendix to compile material that is lengthy or indirectly relevant to the report. That way, the material will not disrupt the flow of the report, and anyone who wants to read it can do so.

Question 11

The writing approach for a proposal is similar to the approach used for persuasive sales messages, so you can

Accepted Answer

A)Since a proposal is usually a persuasive document, you can use the AIDA model to gain attention, build interest, create desire, and motivate action.

Question 12

The synopsis of a formal report is

Accepted Answer

A)A synopsis is a brief overview (one page or less)of a report's most important points.

Question 13

In a proposal to install an air conditioning system, statements such as "Our company has over 25 years of experience installing heating, plumbing, and air conditioning systems" should appear in what section?

Accepted Answer

B)The statement identifies the company's qualifications to do the work. By making this claim, the company is implying that it must provide good service since it has managed to last for 25 years.

Question 14

An executive summary

Accepted Answer

B)The executive summary reproduces every major part of the report in a highly condensed form. For this reason, longer reports require longer executive summaries. A short report typically has a one-page executive summary, while the executive summary of a very long report can run several pages in length.

Question 15

If you want to call attention to the visuals in a formal report, you should

Accepted Answer

B)Consider including a list of illustrations as a prefatory element, if you want to call attention to the visuals in your report.

Question 16

When you're using a direct approach to present a report, use ________; however, ________ will be more effective, if you're using an indirect approach to present a report.

Accepted Answer

C)Informative headings are appropriate when a report uses the direct approach. Descriptive headings are more effective when a report uses the indirect approach.

Question 17

In a formal proposal, the work plan section

Accepted Answer

B)A work plan describes how you'll accomplish what needs to be done, including when the work will begin, when you'll finish, and when and how you'll follow up.

Question 18

Which of the following would be the most effective way to deliver a report that you've prepared for a small group of managers in your local office?

Accepted Answer

A)If you've prepared a report for a small group of people, delivering it in person will allow you to "introduce" the report and remind readers why they're receiving it.

Question 19

The general purpose of a ________ is to persuade the audience to do something.

Accepted Answer

A)The general purpose of any proposal is to persuade your audience to do something, such as purchase goods or services, fund a project, or implement a program.

Question 20

Describing your organization's qualifications in a formal proposal is

Accepted Answer

C)A description of your company's qualifications is critical to persuading the client that your organization is up to the job.

Quiz 15: Writing and Completing Reports and Proposals