Question 1

Careful planning can prevent at least an hour of wasted time in a three-hour meeting.

Accepted Answer

Careful planning can streamline the agenda, ensure relevant topics are covered efficiently, and keep the meeting focused, thus saving time.

Question 2

The most important step in planning a meeting is defining its purpose and setting clear goals.

Accepted Answer

Defining the purpose and setting clear goals helps ensure that the meeting is productive and focused on achieving the desired outcome. It also helps in determining the agenda, invitees, and any necessary preparations for the meeting.

Question 3

A meeting agenda is a road map for a discussion that helps a group focus on its tasks and goal as well as a way of identifying what members should expect and tell them how to prepare for the meeting.

Accepted Answer

A meeting agenda outlines the topics to be discussed, helping participants prepare and stay focused on the meeting's objectives.

Question 4

The correct order of steps in the Decreased Options Technique (DOT) is to generate individual ideas, prioritize ideas, sort ideas, and post ideas for all to see.

Accepted Answer

The correct order of steps in the Decreased Options Technique (DOT) is to generate individual ideas, sort ideas, prioritize ideas, and then present the top options for consideration.

Question 5

The basic steps in the Standard Agenda begin with fact finding and analysis followed by solution suggestions.

Accepted Answer

The answer of The basic steps in the Standard Agenda...

Question 6

Agendas are only needed for and useful in formal or business meetings.

Accepted Answer

Agendas can also be useful for informal meetings or gatherings, such as family meetings or social events, to ensure that everyone is on the same page and that specific topics are covered.

Question 7

The Decreased Options Technique (DOT) strategy works well in virtual groups.

Accepted Answer

The Decreased Options Technique (DOT) strategy involves reducing the number of options available to a group in order to focus their decision-making efforts. This can be effective in virtual groups where there may be more distractions and difficulties with communication. By narrowing down the options, the group can more easily reach a decision.

Question 8

Brainstorming should not be used if group members are very self-conscious and highly sensitive to implied criticism.

Accepted Answer

Brainstorming relies on free-flowing ideas without judgment or criticism. If group members are self-conscious and sensitive to criticism, they may hold back their ideas and not fully participate, defeating the purpose of the brainstorming session.

Question 9

The fact finding and analysis step in the Standard Agenda seeks to identify the causes of a problem and determine whether the problem is very serious or widespread.

Accepted Answer

The fact-finding and analysis step in the Standard Agenda involves gathering information to understand the problem's causes, seriousness, and extent.

Question 10

A meeting is a scheduled gathering of group members for a structured discussion guided by a designated chairperson.

Accepted Answer

A meeting typically involves a group of people coming together to discuss specific topics, often led by a chairperson who guides the discussion and ensures the meeting's objectives are met.

Question 11

During the solution suggestions step of the Standard Agenda, a group may suggest or engage in brainstorming to identify as many solutions as possible without criticizing them.

Accepted Answer

The solution suggestions step of the Standard Agenda involves brainstorming, where participants generate a wide range of ideas without criticism to encourage creativity and diverse solutions.

Question 12

Analysis paralysis is most likely to occur during the fact finding and analysis step of the Standard Agenda.

Accepted Answer

Analysis paralysis occurs when overthinking or excessive information gathering prevents decision-making, which is common during the fact-finding and analysis phase.

Question 13

When using the Decreased Options Technique (DOT), group members are given a limited number of colored stickers to "dot" the most important ideas or options during the Sort Ideas step.

Accepted Answer

The answer of When using the Decreased Options Technique (DOT),...

Question 14

Brainstorming works best in a crisis or when the group knows what went wrong and how to fix it.

Accepted Answer

Brainstorming is most effective when exploring new ideas or solutions, not when the problem and solution are already known.

Question 15

Telephone and computer audioconferences are effective ways for virtual groups to share information.

Accepted Answer

Telephone and computer audioconferences allow virtual groups to communicate and share information effectively without the need for physical presence.

Question 16

The Decreased Options Technique (DOT) works best when a group must sort through a multitude of ideas and options.

Accepted Answer

The Decreased Options Technique (DOT) is specifically designed to help a group narrow down a large number of ideas and options to a smaller set that can be more easily evaluated and prioritized. Therefore, it works best when there is a multitude of ideas and options that need to be sorted through.

Question 17

Group members from low context cultures do not need to hear someone praise their work-they are highly skilled at detecting admiration and approval because they are more sensitive to nonverbal cues.

Accepted Answer

Group members from high context cultures are usually more skilled at detecting nonverbal cues and implied meanings, while those from low context cultures tend to rely more on explicit verbal communication. Therefore, group members from low context cultures may actually appreciate and benefit from direct verbal praise and recognition for their work.

Question 18

In a brainstorming session, quantity is more important than the quality of ideas.

Accepted Answer

In a brainstorming session, the goal is to generate as many ideas as possible, without worrying about their quality at first. The focus on quantity helps to encourage creativity and diversity of ideas. Once all ideas are collected, the group can then evaluate and select the best quality ideas among them.

Question 19

Group members with feminine values may have difficulty achieving a respected voice or influence in a U.S. business group.

Accepted Answer

This statement is likely true due to societal norms and biases that exist within U.S. business culture. Feminine values and traits are often undervalued or dismissed in male-dominated environments, making it challenging for individuals with these qualities to attain influence or respect.

Question 20

Group members from high-power distance cultures value recognition by a group's leader.

Accepted Answer

High-power distance cultures emphasize hierarchy and authority, so recognition from a leader is often valued as it aligns with their cultural norms of respecting and acknowledging authority figures.

Quiz 11: Group Decision Making, Problem Solving and Conflict