Question 1

For numeric geographic files, the alphabetic index includes an entry for each identification number assigned to each file. ​

Accepted Answer

The statement is true. The alphabetic index for numeric geographic files includes an entry for each identification number assigned to each file.

Question 2

Some businesses use geographic filing systems to track the maintenance of buildings, grounds, and equipment through facility management. ​

Accepted Answer

Geographic filing systems can be used to track the maintenance of buildings, grounds, and equipment through facility management.

Question 3

An advantage of the geographic method is that establishing a geographic arrangement for a records storage system that requires many subdivisions can be done in about the same amount of time as establishing an alphabetic name or subject file. ​

Accepted Answer

Establishing a geographic arrangement, especially one requiring many subdivisions, can be more complex and time-consuming than setting up an alphabetic name or subject file due to the need to understand and implement the geographic subdivisions accurately.

Question 4

Storing and retrieving records filed geographically is typically less time consuming than in an alphabetic name or subject file. ​

Accepted Answer

Geographic filing systems can be more time-consuming because they require knowledge of the specific geographic location and may involve multiple subdivisions (e.g., country, state, city), making retrieval slower compared to direct name or subject searches.

Question 5

Geographic storage lacks flexibility for expansion because records are difficult to arrange. ​

Accepted Answer

Geographic storage refers to organizing records based on geographic location, and its flexibility for expansion largely depends on the system's design rather than the arrangement of records being inherently difficult.

Question 6

When using a geographic alphabetic index stored in a database, users must first look up the name on a printed list before it can be accessed on the computer screen. ​

Accepted Answer

When using a geographic alphabetic index stored in a database, users can directly search for the name on the computer screen without needing to look up a printed list first.

Question 7

An advantage of the geographic storage method is that groups of records filed geographically can be shifted as easily as moving an entire group from one file location to another. ​

Accepted Answer

This statement is true as the geographic storage method involves grouping records based on their physical location or geographic area. These groups can be easily moved from one file location to another without causing any disruption to the organization of the records.

Question 8

In a geographic storage system, cross-references may be needed for names of organizations having more than one address. ​

Accepted Answer

Cross-references are needed in geographic storage systems for organizations with multiple addresses to ensure accurate and efficient retrieval of information.

Question 9

If an alphabetic index is prepared with database software and names are kept up to date, queries can be created to view or print an updated alphabetic or master index, but an individual record cannot be viewed or printed. ​

Accepted Answer

With database software, an individual record can be viewed or printed through querying and filtering options.

Question 10

The geographic arrangement can be as simple as a file of city streets or countries of the world. ​

Accepted Answer

The sentence is stating that the geographic arrangement can be a file of city streets or countries of the world, so it is true.

Question 11

To maintain a geographically organized file of technical studies conducted by geologists, the compass term is treated as an adjective and placed after the name. ​

Accepted Answer

This statement is true. In geology, it is common to use compass directions (e.g. north, south, east, west) to organize information. When referring to a specific study, the compass direction is treated as an adjective and placed after the name of the location. For example, a study of the geology of a region located to the north of a city might be titled "Geological Study of City X and the Northern Region."

Question 12

City guides are in second position in the location name guide plan, and the state name is also on the tab. ​

Accepted Answer

City guides are typically not ranked in a specific position in a location name guide plan as their placement can vary based on the specific guide or website's design. Additionally, the inclusion of the state name on the tab depends on the design choices of the guide and is not a standard rule.

Question 13

In an encyclopedic arrangement of records stored in a location name guide plan, each secondary guide is accompanied by a corresponding general alphabetic city folder, which is placed at the end of that alphabetic section.

Accepted Answer

The answer of In an encyclopedic arrangement of records stored...

Question 14

Assigned file codes are included in an alphabetic index for records stored in a numbered geographic file. ​

Accepted Answer

Assigned file codes are typically included in an alphabetic index to help locate records stored in a numbered geographic file.

Question 15

Scientific institutions that conduct research and house the results of the research may use geographic storage for records as well as specimens collected in the field. ​

Accepted Answer

Geographic storage allows for the preservation and organization of data and specimens based on their geographical location, which can be useful for scientific institutions conducting field research.

Question 16

Supplies used in geographic storage are different from the supplies used in other storage methods. ​

Accepted Answer

The answer of Supplies used in geographic storage are different...

Question 17

A geographic filing system can be used for compiling statistics relative to the locations. ​

Accepted Answer

A geographic filing system allows for data to be organized and analyzed based on geographic locations, which is useful for compiling statistics related to those areas.

Question 18

Geographic records management is a method of storing and retrieving records arranged by geographic location using alphabetic or numeric order. ​

Accepted Answer

Geographic records management is a real system used to store and retrieve records by location. It can use either alphabetic or numeric order to organize the records within each location.

Question 19

When filing records with compass points, each word or unit in a filing segment containing compass terms is considered a separate filing unit. ​

Accepted Answer

Each word or unit containing compass terms (such as north, south, east, west, etc.) is considered a separate filing unit.

Question 20

An accession log is not used for any geographic filing systems. ​

Accepted Answer

Accession logs can be used in geographic filing systems to track the addition of new files or items, helping to maintain organization and record-keeping accuracy.

Quiz 9: Geographic Records Management

For numeric geographic files, the alphabetic index includes an entry for each identification number assigned to each file. ​

Some businesses use geographic filing systems to track the maintenance of buildings, grounds, and equipment through facility management. ​

An advantage of the geographic method is that establishing a geographic arrangement for a records storage system that requires many subdivisions can be done in about the same amount of time as establishing an alphabetic name or subject file. ​

Storing and retrieving records filed geographically is typically less time consuming than in an alphabetic name or subject file. ​

Geographic storage lacks flexibility for expansion because records are difficult to arrange. ​

When using a geographic alphabetic index stored in a database, users must first look up the name on a printed list before it can be accessed on the computer screen. ​

An advantage of the geographic storage method is that groups of records filed geographically can be shifted as easily as moving an entire group from one file location to another. ​

In a geographic storage system, cross-references may be needed for names of organizations having more than one address. ​

If an alphabetic index is prepared with database software and names are kept up to date, queries can be created to view or print an updated alphabetic or master index, but an individual record cannot be viewed or printed. ​

The geographic arrangement can be as simple as a file of city streets or countries of the world. ​

To maintain a geographically organized file of technical studies conducted by geologists, the compass term is treated as an adjective and placed after the name. ​

City guides are in second position in the location name guide plan, and the state name is also on the tab. ​

In an encyclopedic arrangement of records stored in a location name guide plan, each secondary guide is accompanied by a corresponding general alphabetic city folder, which is placed at the end of that alphabetic section.

Assigned file codes are included in an alphabetic index for records stored in a numbered geographic file. ​

Scientific institutions that conduct research and house the results of the research may use geographic storage for records as well as specimens collected in the field. ​

Supplies used in geographic storage are different from the supplies used in other storage methods. ​

A geographic filing system can be used for compiling statistics relative to the locations. ​

Geographic records management is a method of storing and retrieving records arranged by geographic location using alphabetic or numeric order. ​

When filing records with compass points, each word or unit in a filing segment containing compass terms is considered a separate filing unit. ​

An accession log is not used for any geographic filing systems. ​

For numeric geographic files, the alphabetic index includes an entry for each identification number assigned to each file.

Some businesses use geographic filing systems to track the maintenance of buildings, grounds, and equipment through facility management.

An advantage of the geographic method is that establishing a geographic arrangement for a records storage system that requires many subdivisions can be done in about the same amount of time as establishing an alphabetic name or subject file.

Storing and retrieving records filed geographically is typically less time consuming than in an alphabetic name or subject file.

Geographic storage lacks flexibility for expansion because records are difficult to arrange.

When using a geographic alphabetic index stored in a database, users must first look up the name on a printed list before it can be accessed on the computer screen.

An advantage of the geographic storage method is that groups of records filed geographically can be shifted as easily as moving an entire group from one file location to another.

In a geographic storage system, cross-references may be needed for names of organizations having more than one address.

If an alphabetic index is prepared with database software and names are kept up to date, queries can be created to view or print an updated alphabetic or master index, but an individual record cannot be viewed or printed.

The geographic arrangement can be as simple as a file of city streets or countries of the world.

To maintain a geographically organized file of technical studies conducted by geologists, the compass term is treated as an adjective and placed after the name.

City guides are in second position in the location name guide plan, and the state name is also on the tab.

Assigned file codes are included in an alphabetic index for records stored in a numbered geographic file.

Scientific institutions that conduct research and house the results of the research may use geographic storage for records as well as specimens collected in the field.

Supplies used in geographic storage are different from the supplies used in other storage methods.

A geographic filing system can be used for compiling statistics relative to the locations.

Geographic records management is a method of storing and retrieving records arranged by geographic location using alphabetic or numeric order.

When filing records with compass points, each word or unit in a filing segment containing compass terms is considered a separate filing unit.

An accession log is not used for any geographic filing systems.