Question 1

Names in order from Z to A are in descending order.

Accepted Answer

This is correct, as names listed in descending order from Z to A would be in reverse alphabetical order.

Question 2

A data ____ is a document that contains information that will be inserted into the main document.

Accepted Answer

A data source is a document that contains information that will be inserted into the main document. It can be in the form of a spreadsheet, a database, or a list of names and addresses.

Question 3

As you plan a data source try to break information down into as many records as seems reasonable.

Accepted Answer

Breaking information down into too many records can lead to unnecessary complexity and inefficiency in data management and retrieval. It's important to find a balance that supports the intended use of the data.

Question 4

As you create a data source note that if you include slashes in your field names Word will replace them with underscores.

Accepted Answer

Word does not automatically replace slashes in field names with underscores when creating a data source; it typically allows slashes in field names without alteration.

Question 5

A main document has placeholders called merge ____ that mark where variable information will be inserted.

Accepted Answer

Merge fields are placeholders in a main document that indicate where data from a data source (such as an Excel spreadsheet or a database) will be inserted during a mail merge.

Question 6

If you click a column heading in the Mail Merge Recipients dialog box twice the records are sorted in ascending order.

Accepted Answer

Clicking a column heading once in the Mail Merge Recipients dialog box sorts the records in ascending order; clicking it twice sorts them in descending order.

Question 7

The cells above the header row contain the specific information that replaces the merge field in the main document.

Accepted Answer

The cells above the header row do not contain specific information for merge fields; instead, the header row itself contains the names of the merge fields, and the cells below the header row contain the specific information that replaces the merge field in the main document.

Question 8

If you are working with a very small data source breaking information down into as many fields as possible is more important.

Accepted Answer

Breaking information into too many fields when working with a very small data source can lead to overcomplication and inefficiency. It's more important to maintain a balance that supports effective analysis and management of the data.

Question 9

A(n)source document can be a letter or other kind of document.

Accepted Answer

The answer of A(n)source document can be a letter or...

Question 10

If you see the field code instead of the date click the Office Button click Word Options click Advanced scroll down to display the Show document content section deselect the Update automatically check box and then click the OK button.

Accepted Answer

The instructions provided seem to be a mix of steps from different versions of Microsoft Word. To stop seeing field codes (like those for dates) and see the actual content instead, you typically need to toggle the field code view off. In many versions of Word, this can be done by right-clicking the field and choosing to toggle field codes, or by using the shortcut Alt+F9. The specific path involving the Office Button and Word Options is more related to changing Word's overall settings rather than toggling the view of individual field codes.

Question 11

If you select the Add current date check box in the Insert Date and Time dialog box Word inserts a date field which tells Word to provide the current date each time the document is opened.

Accepted Answer

The answer of If you select the Add current date...

Question 12

When you preview a merged document you can check one last time for any missing spaces between the merge codes and the surrounding text.

Accepted Answer

This is true as checking for missing spaces between merge codes and surrounding text can help ensure a clean and professional looking merged document.

Question 13

A(n)____ document is a document that contains standard text and placeholders that mark where variable information will be inserted.

Accepted Answer

A main document is used in mail merge processes and contains standard text and placeholders for variable information.

Question 14

The record number shown in the accompanying figure is 1.

Accepted Answer

The answer of  The record number shown in the...

Question 15

A manual page break moves the insertion point to the next line without actually starting a new paragraph so no extra space is inserted.

Accepted Answer

A manual page break moves the insertion point to the start of a new page, not just to the next line, and it does start a new page rather than just a new paragraph.

Question 16

You would use Word's Mail Merge features to create ____ letters.

Accepted Answer

Mail Merge is a feature in Microsoft Word that allows you to create personalized letters, emails, envelopes, or labels for multiple recipients from a single template document. To create form letters, you can use Mail Merge to pull data from an Excel spreadsheet, for example, and insert it into fields in your Word document. The resulting document will contain customized information for each recipient in the list.

Question 17

A(n)space leader is a dotted line that extends from the last letter of text on the left margin to the beginning of text aligned at a tab stop.

Accepted Answer

A space leader is not specifically a dotted line; it can be any repeated character (such as dots, dashes, or underscores) that fills the space in a document from the end of a text segment to a tab stop, not exclusively a dotted line.

Question 18

In the merging process in Word the two separate documents are called a main document and a(n)data source .

Accepted Answer

In the merging process in Word, one document acts as the main document and the other document containing the variable data is called the data source.

Question 19

The verb ____ refers to the process of combining information from two separate documents to create many form letters each containing personal information.

Accepted Answer

The verb "merge" refers to the process of combining information from two separate documents to create many form letters each containing personal information.

Question 20

As you create a data source keep in mind that each field name must be unique .

Accepted Answer

Each field name in a data source must be unique to avoid confusion and ensure accurate data analysis.

Quiz 12: Word: Using Mail Merge