Question 1

The first step in getting organized so you can study effectively is to:

Accepted Answer

Finding a clean space where you can study is essential for effective studying because it helps minimize distractions and creates a conducive environment for focusing on your work.

Question 2

Tamar is a part-time student who works a full-time job and takes classes in the evening. She lives in a small apartment, so her kitchen table doubles as her workspace when it is time to study. What should Tamar do to keep her study materials organized so that she can quickly transition the kitchen table into her study space?

Accepted Answer

Storing study materials in a tote or rolling cabinet allows Tamar to easily move them out of the way when the table is needed for meals and quickly set up her study space when it's time to study. This keeps her living space organized and adaptable to her needs.

Question 3

To keep your study space tidy, you must:

Accepted Answer

Organizing and storing documents efficiently helps keep a study space tidy by reducing clutter and making it easier to find necessary materials.

Question 4

A cloud-based system is used to:

Accepted Answer

Cloud-based systems are primarily used for storing files online and accessing them from various electronic devices.

Question 5

What is a benefit of using a paper-based system for organizing your documents?

Accepted Answer

Paper-based systems are not susceptible to digital issues like viruses or malware, making them more secure in that aspect compared to digital systems.

Question 6

Carlos uses a paper filing system for his school-related documents. On the morning of October 6, he took notes in Professor Simpson's American history class. What should he call this document and where should he file it?

Accepted Answer

He should name the document "Notes from Oct 6" for clarity and file it in the "Notes" folder within his "American history" file to keep it organized by subject and date.

Question 7

What is the best way to back up your paper documents so that the information can still be retrieved if the original documents are lost or stolen?

Accepted Answer

Scanning documents and saving them in an electronic format is the most efficient and secure way to back up paper documents. This method allows for easy storage, organization, and retrieval of information, and the files can be backed up in multiple locations or cloud storage for added security.

Question 8

When storing your files electronically, it is best to:

Accepted Answer

Storing backup copies on an external hard drive or thumb drive is a reliable method for ensuring data safety. It protects against data loss due to hardware failure, accidental deletion, or other unforeseen issues by providing an additional copy of the data that can be restored if necessary.

Question 9

Shauna often feels like she does not have enough time to get all her work done, even though her friends, who have a similar course load, always seem to finish their work before their deadlines. What should Shauna do to track her time to figure out how to manage it more effectively?

Accepted Answer

Writing down daily activities and their durations helps Shauna understand how she spends her time, identifying areas where she can improve her time management.

Question 10

After tracking your daily activities for a week to improve your time management, which question should you ask yourself first?

Accepted Answer

C is correct because identifying which activities consume the most time is crucial for effective time management. This allows for the evaluation and prioritization of tasks.

Question 11

When you prioritize your commitments, you:

Accepted Answer

Prioritizing your commitments involves deciding which commitments are most important, allowing you to focus on what matters most and manage your time effectively.

Question 12

Blake is taking five three-hour classes this term. How many hours should Blake set aside each week for studying outside his classes?

Accepted Answer

A common guideline is to allocate two hours of study time for every hour spent in class. Since Blake is taking five three-hour classes, he spends 15 hours in class each week. Therefore, he should set aside 30 hours for studying outside of class (2 hours of study time x 15 hours in class = 30 hours).

Question 13

Ziva is creating her weekly schedule. She has identified her priorities and responsibilities over the course of the week, and she has set aside time for her classes, exams, and assignments; a friend's birthday party; and work. She has a Spanish exam on Friday that she needs to study for. What is the best method for her to include this necessary study time into her schedule?

Accepted Answer

Spacing out study sessions across multiple days in small blocks is a proven effective method for learning, known as distributed practice. It allows for better retention of information compared to cramming or using unrelated class time.

Question 14

As you create your daily schedule, you should:

Accepted Answer

Building flexibility into your daily schedule is important because it allows you to adapt to unexpected events or tasks that may take longer than anticipated, reducing stress and increasing productivity.

Question 15

A quick way to figure out whether your current schedule is working for you is to add a time check to your schedule every other week. How long should you allot for this time check?

Accepted Answer

Allocating five minutes every other week for a time check is sufficient to quickly assess whether your current schedule is effective or needs adjustments. This brief period allows for a concise review without taking up too much time.

Question 16

If you notice that you have stopped using your schedule, you should:

Accepted Answer

Being honest with yourself about not using your schedule is crucial for understanding why it happened and how you can adjust your approach to scheduling. This self-awareness can help you get back on track more effectively than ignoring the issue or waiting for a new term.

Question 17

Holding yourself responsible for completing tasks and meeting your obligations is called:

Accepted Answer

Being accountable refers to taking responsibility for one's actions and obligations, including completing tasks and meeting commitments.

Question 18

This tool helps you manage time and activities daily by reminding you of key tasks.

Accepted Answer

A to-do list is specifically designed to help manage daily tasks by listing them for reminders and prioritization.

Question 19

When should you create a to-do list for Wednesday?

Accepted Answer

Creating a to-do list for Wednesday on Tuesday evening or Wednesday morning allows for the most immediate and relevant planning, ensuring tasks are up-to-date and priorities are clear.

Question 20

Which tool can help you to break a large assignment into smaller, more manageable steps and budget time to complete each step?

Accepted Answer

A project plan helps break down a large assignment into smaller tasks and allocate time for each step.

Quiz 4: Organization and Time Management