Question 1

What is the purpose of meetings?

Accepted Answer

Meetings are primarily held to problem solve, share information and make decisions. Option A may be one of the reasons, but not the only one. Option B is not the right reason, and Option D is not a primary reason for holding meetings.

Question 2

By confirming the meeting participant's agreement to the meeting goals, objectives, and agenda, the meeting facilitator

Accepted Answer

By confirming the meeting participant's agreement to the meeting goals, objectives, and agenda, the meeting facilitator ensures that everyone is on the same page and has a clear understanding of what needs to be achieved in the meeting. This creates a roadmap, which helps the meeting proceed more smoothly, and keeps everyone engaged and focused on the same goals. Ultimately, this can save time and improve the meeting's productivity.

Question 3

Who determines the method for the team to make decisions?

Accepted Answer

D

Question 4

Decision making requires participants to be able to ________________ .

Accepted Answer

Decision making involves being able to engage in discussion and analyze each possible solution before coming to a decision. While preparing a defense for one's idea may be important, it is not the only aspect of decision making. Recruiting others and voting are also not necessarily required for every decision making process.

Question 5

What are: 1) Who cares? 2) Who knows? 3) Who must agree? 4) How many people should be involved?

Accepted Answer

These questions address the decision-making process and who needs to be involved in the decision. They are not related to setting meeting agendas, organizing data, or determining who should be invited to the meeting.

Question 6

Meeting planners many times fail to attend to participant needs treating it as their personal gathering.

Accepted Answer

Meeting planners should focus on the needs of the participants rather than treating it as their personal gathering.

Question 7

Meeting participants are always loyal to new leaders.

Accepted Answer

Meeting participants may be hesitant or resistant to new leaders, especially if they were not involved in the selection process or have had a positive experience with the previous leader. It takes time for new leaders to earn the loyalty and trust of their team.

Question 8

There is a downward trend in the organizations' ability to gather all stakeholders for the decision-making process.

Accepted Answer

With the increase in remote work and globalization, it is becoming increasingly difficult for organizations to gather all stakeholders in one physical location for decision-making. This trend is further accelerated by the COVID-19 pandemic, which has forced many organizations to adopt remote work as a permanent or semi-permanent solution.

Question 9

In a meeting agenda, old business follows new business.

Accepted Answer

New business is typically addressed before old business in a meeting agenda.

Question 10

A common failure in decision making is not inviting all the stakeholders to the meeting.

Accepted Answer

It is important to invite all the stakeholders to a decision-making meeting to ensure that all perspectives and concerns are considered before making a final decision. Not doing so can lead to a lack of diversity in thought and potential unintended consequences.

Question 11

Decision making is one of many important actions a group can take.

Accepted Answer

Decision making is an essential action that a group can take to achieve its objectives. Without proper decision-making procedures, groups may struggle to accomplish tasks or may fail to achieve their goals altogether.

Question 12

The stakeholders determine the decision-making process.

Accepted Answer

The answer of The stakeholders determine the decision-making process....

Question 13

Explain three benefits of having a recorder at a meeting.

Accepted Answer

The answer of Explain three benefits of having a recorder...

Question 14

How do process and expedient thinkers approach a meeting differently.

Accepted Answer

The answer of How do process and expedient thinkers approach...

Question 15

What are meeting ground rules, what do they accomplish, and give an example.

Accepted Answer

The answer of What are meeting ground rules, what do...

Question 16

What are the benefits of using the Memory Jogger version of Brain writing?

Accepted Answer

The answer of What are the benefits of using the...

Question 17

What are the benefits of using an Affinity Diagram?

Accepted Answer

The answer of What are the benefits of using an...

Question 18

What are the benefits of using nominal group techniques?

Accepted Answer

The answer of What are the benefits of using nominal...

Question 19

What are the benefits of using cause and effect?

Accepted Answer

The answer of What are the benefits of using cause...

Question 20

From your meeting experiences, write an explanation for preventing the following two meeting challenges.
a. Lack of clarity of meeting outcomes
b. Inability to make decisions

Accepted Answer

The answer of From your meeting experiences, write an explanation...

Quiz 7: Organizational Management: How to Run a Meeting and Decision Making