Question 1

Illustrations that relate indirectly to the text should not be placed in the body of the report.

Accepted Answer

Illustrations that do not directly relate to the text should be placed in the appendix or at the end of the report as supplementary material. They should not be included in the body of the report as they can be distracting and confusing for the reader.

Question 2

Up to ten areas can be compared in one multiple-bar graph.

Accepted Answer

False

Question 3

An organization chart shows supervisory and direct reporting relationships within an organization.

Accepted Answer

An organization chart typically displays the hierarchy or chain of command within an organization, showing who reports to whom, and who is responsible for supervising whom.

Question 4

The best location for a visual aid is on the same page as the text referring to it or the next page.

Accepted Answer

Placing the visual aid on the same page as the text referring to it or the next page allows the audience to easily follow the information and better understand the message being conveyed. It also helps to avoid confusion or disruption of the flow of information.

Question 5

A style manual is used by publishers to maintain consistency in writing and formatting their publications.

Accepted Answer

A style manual provides guidelines for consistent writing and formatting in various publications to ensure clarity and professionalism. It is commonly used by publishers, writers, editors, and other professionals in the industry.

Question 6

If more than one illustration appears in a written report, all visual aids within the report should be referred to in the text by number before they are shown; that is, the text reference to the visual should come before placement of the visual.

Accepted Answer

This is the correct way to refer to visual aids within a written report, with the number reference coming before the placement of the visual.

Question 7

Word tables can present a comparison of ideas or characteristics of different items.

Accepted Answer

Word tables can be used to present a comparison of ideas or characteristics of different items, making it easier for the reader to understand the similarities and differences between them.

Question 8

A source note gives credit to the resource used for the illustration..

Accepted Answer

A source note is a form of citation that gives credit to the resource used for an illustration, image, or photograph. It is important to include a source note to avoid plagiarism and to provide readers with the opportunity to access the original source.

Question 9

A legend should be shown on a multiple-line or multiple-bar graph to identify the lines or bars.

Accepted Answer

A legend is necessary in multiple-line or multiple-bar graphs to identify the different lines or bars. Without a legend, it would be difficult for the audience to understand which line or bar represents which data.

Question 10

Every visual aid should have a title that, along with the contents, makes the meaning clear.

Accepted Answer

A title is essential for any visual aid to provide clarity to the reader or viewer about its purpose and contents. A concise and meaningful title helps convey the message effectively and provides context to the information presented. Having a clear title is particularly important when sharing presentations or documents with others to ensure that the receiver understands the main idea or concept being conveyed.

Question 11

Organization charts should be used only when they show the entire organization.

Accepted Answer

Organization charts can also be used to show a department, team or a specific area of the organization, not necessarily the entire organization.

Question 12

An effective visual aid in a written report should be easily understood without referring to the text material.

Accepted Answer

The answer of An effective visual aid in a written...

Question 13

Light and dark shadings are better than different colors for showing multiple item values on a bar chart unless all copies will be produced on a color printer or copier.

Accepted Answer

Light and dark shadings allow for differentiation between values without the need for color, making them a better choice if the chart will be printed in black and white or grayscale. However, if color printing is available, using different colors can also effectively distinguish between values.

Question 14

A stacked-bar chart shows comparison of variable values that fall above or below a reference point.

Accepted Answer

A stacked-bar chart shows how a whole is divided among different categories and the relative size of each category within the whole. It does not necessarily show comparison to a reference point.

Question 15

Tables are efficient for presenting detailed data in a small amount of space.

Accepted Answer

Tables are a useful way to present data in a compact and organized manner, making it easy for readers to compare information and draw conclusions. They are particularly useful when there is a lot of data to present, as they allow for clear categorization and sorting of data points.

Question 16

Two formatting styles used in business reports for illustrations are APA and traditional (HOW 12).

Accepted Answer

APA and traditional formatting styles are commonly used in business reports for illustrations.

Question 17

Flip charts and posters are economical, easy-to-use visual aids for large groups.

Accepted Answer

The answer of Flip charts and posters are economical, easy-to-use...

Question 18

Pictures, SmartArt.or clip art would be shown as figures or illustrations using a traditional style manual (HOW 12}.

Accepted Answer

According to HOW 12 (a traditional style manual), pictures, SmartArt, and clip art would be classified as figures or illustrations.

Question 19

One of the most important purposes of a visual aid in a business report is to make the report colorful and attractive.

Accepted Answer

The most important purpose of a visual aid in a business report is to enhance the understanding of the information presented, not to simply make it colorful and attractive. Visual aids can help to simplify complex information and make it easier to digest or remember. Additionally, visual aids can help to emphasize key points or trends within the data presented.

Question 20

A positive-negative bar chart is the best illustration for showing elements within a quantitative variable.

Accepted Answer

A positive-negative bar chart is best for comparing positive and negative values across categories, not for showing elements within a single quantitative variable.

Quiz 12: Visual Aids