Question 1

__________feature that a project management information system provides is the ability to effectively plan and manage the costs of projects.

Accepted Answer

The budgeting and cost management feature of a project management information system allows for the effective planning and management of project costs. This feature helps to ensure that projects stay within budget and that resources are allocated appropriately.

Question 2

An advantage of a project management information system is the what-if analysis because one further feature allows the user to see the effects of various scenarios on a project.

Accepted Answer

The what-if analysis is a feature of project management information system that allows the user to see the effects of various scenarios on a project. This is an advantage because it helps in making informed decisions and taking corrective actions to avoid potential risks or delays.

Question 3

_________features often include billing and billing methods, cost-to-completion tracking, earned value management, multiple currency, payroll integration, percent-to-complete tracking, project accounting and cost control, project cost estimating, and time and expense reporting.

Accepted Answer

The features listed are all related to budgeting and cost management, including tracking project costs, estimating costs, and controlling expenses.

Question 4

_________ features included in most systems are network diagrams and bar (Gantt) charts, project time estimating, scheduling , task management and interdependencies, what-if analysis, and work breakdown structure.

Accepted Answer

The mentioned features are all related to project planning, which is why the best choice is C - project planning. Choices A, B, and D are not relevant to the mentioned features.

Question 5

Constraints can be assigned to each resource, such as

Accepted Answer

The number of hours or times that a resource is available is a tangible constraint that can impact project scheduling and planning. The experience, name, and labor rate of a resource are also important considerations, but they may not necessarily be constraints in the traditional sense that they would limit the availability or utilization of a resource.

Question 6

________ are uncertain events or circumstances that could have an impact on a project.

Accepted Answer

Project risks are events or circumstances that are uncertain and can potentially impact a project. Project plans refer to the documented approach for executing the project, project resources are the people, equipment, and materials needed to complete the project, and project activities are the specific tasks or actions that need to be completed to achieve the project objectives.

Question 7

When selecting a PMIS, consideration of the "look" and "feel" of the system should be given to all of the following except

Accepted Answer

The experience others in the office have with the system does not necessarily relate to the look and feel of the system itself. Therefore, it should not be a consideration when selecting a PMIS based on its appearance.

Question 8

An advantage of a project management information system is the speed because calculations and revisions can typically be performed in seconds.

Accepted Answer

A project management information system is designed to automate and streamline many aspects of project management, including calculation and revision of project plans and schedules. These tasks can be performed quickly and efficiently using the software, which can save time and increase the accuracy of the project management process.

Question 9

_______ features of most systems that are available to help include approval process and routing, change order management, contract management and automation, meeting management and action items, project charter information, requirements management, and time-off requests.

Accepted Answer

The features listed in the question are all related to documentation management, including approval processes, change order management, contract management, meeting management, project charter information, requirements management, and time-off requests.

Question 10

An advantage of a project management information system is the record keeping because data can be kept on individual team members' schedules, each task, costs, and resources used.

Accepted Answer

A project management information system is designed to keep track of essential project details like individual team members' schedules, each task, costs, and resources used. Therefore, this statement is true.

Question 11

_________features of most systems often provide a suite of tools such as automatic e-mail notifications, collaboration management, customer collaboration, discussion forums, email integration, file attachments, international characters, message center, mobile access, multiple languages, and online meetings.

Accepted Answer

The given features are related to communication and collaboration management, which are typically provided by communication-focused systems such as email, messaging, and project management tools. Budgeting and cost management, sales and business development, and documentation management systems may have some communication capabilities, but they are not typically the main focus or provide the range of features listed.

Question 12

When selecting a PMIS, the ___________ considerations are the memory required, the amount of hard disk space required, the processing speed and power required, the type of graphics display needed, and operating system requirements.

Accepted Answer

The considerations listed - memory, hard disk space, processing speed/power, graphics display, and operating system requirements - are all related to the installation and technical specifications of the PMIS. Therefore, the best choice is B - installation requirements.

Question 13

A critically important, feature in project management information systems is __________ features because some systems provide password access to the project management program itself, password access to individual project files, and password access to specific data within a project file.

Accepted Answer

Security and access rights are crucial features in project management information systems as they ensure that confidential project information is only accessed by authorized personnel. This is achieved through password protection of the project management program itself, individual project files, and specific data within a project file. This ensures that sensitive information is not compromised, data integrity is maintained, and project stakeholders can have confidence in the system's ability to safeguard their information.

Question 14

When selecting a PMIS, the concern is whether or not the system can handle the number of tasks you expect to perform, the number of resources you expect to need, and the number of projects you expect to be managing simultaneously. For most organizations the information system _______ is not an issue.

Accepted Answer

Capacity refers to the ability of the system to handle the expected amount of tasks, resources, and projects, which is the main concern when selecting a PMIS. Load refers to the amount of work or processing the system is currently handling. Purpose refers to the reason or goal for implementing the PMIS. Adequacy could be a possible option, but it does not specifically address the concern mentioned in the question.

Question 15

Different views can be given to the project manager, team members, and the client in

Accepted Answer

The security and access rights can be customized for each role involved in the project. The project manager may have access to more sensitive information than the team members or the client, and different levels of security can be implemented to ensure confidentiality and protect sensitive data.

Question 16

________ feature of project management information systems is the ability to document a project from beginning to end.

Accepted Answer

The documentation management feature of project management information systems allows for the creation, storage, and organization of project documentation from start to finish, including project plans, status reports, and meeting minutes.

Question 17

When selecting a PMIS, consideration about written technical support should be given to all of the following except

Accepted Answer

While the responsiveness of technical support is important, it is not related to the written technical support provided, which is the focus of the question. A, B, and C are all important aspects of written technical support to consider when selecting a PMIS.

Question 18

_________ feature includes automated lead generation, client management, and a sales dashboard.

Accepted Answer

The feature that includes automated lead generation, client management, and a sales dashboard is the sales and business development feature. This helps with managing and tracking potential leads, managing existing client relationships, and providing a dashboard for sales performance metrics.

Question 19

A concern to be considered about a project management information system is the ________ of the system . A manager can spend too much time focusing on the system and forget about the most important part of a project: the people.

Accepted Answer

The concern being considered is the distraction caused by the project management information system, which can result in the manager overlooking the importance of the people involved in the project. Option A (false sense of security) and Option D (overreliance on information system) are related concerns, but not the specific concern being addressed in this question. Option B (information overload) is also a valid concern but not the best choice, as it is not directly related to the focus on people in the project.

Question 20

_______ features of project management information systems have come a long way in their efficiency to store, send, and receive documents.

Accepted Answer

The answer of _______ features of project management information systems...

Quiz 14: Project Management Information Systems