Question 1

Which of the following statements about color and cross-hatching is true?
A) They help readers see comparisons and distinctions.
B) They are more likely to harm than help your professional image.
C) They have no place in a professional business document.
D) They add interest, but can hinder comprehension and retention because they are distracting.
E) They should be reserved for logos and photographs.

Accepted Answer

Color and cross-hatching can be used strategically to make comparisons and distinctions stand out, which can aid in understanding the information presented.

Question 2

Which of the following is true about numbering visuals in a document?
A) Even when you have a single table or figure in a document, it has to be numbered.
B) Pull quotes, clip art, and other decorative visuals have to be numbered.
C) All visuals have to be numbered according to the order in which they appear in a document.
D) If your visuals comprise a wide mixture of types, you may number them in two groups: tables and figures.
E) Irrespective of the types of visuals you have, there is only one scheme of numbering available for writers.

Accepted Answer

If your visuals comprise a wide mixture of types, you may number them in two groups: tables and figures.

Question 3

Which of the following is true about source acknowledgments?
A) Source acknowledgments must always specify the five Ws: who, what, where, when, and why.
B) Source acknowledgments are used to give credit to anyone who helped you to create the your visual.
C) Source acknowledgments, by convention, are typed in title case.
D) Source acknowledgments are keyed to the part that they explain by means of a superscript number or symbol.
E) Source acknowledgments are the bottom-most components of a visual.

Accepted Answer

The answer of Which of the following is true about...

Question 4

When constructing visuals in a document, you should
A) always place borders around visuals that occupy less than a full page.
B) use a quarter page to display visuals presenting complex or detailed information.
C) determine the size of visuals primarily based on their importance.
D) use borders to distinguish one section of a visual from another.
E) use background colors that provide high contrast with the data in the document.

Accepted Answer

The answer of When constructing visuals in a document, you...

Question 5

Which of the following is true regarding the construction of titles and captions for visuals?
A) The use of captions is mandatory for all the visuals within a document.
B) Captions are generally placed above tables and other visuals.
C) The titles and brief captions for visuals should be typed using sentence case.
D) Titles must always specify the five Ws: who, what, where, when, and why.
E) The titles or captions of each visual should concisely describe their contents.

Accepted Answer

The best choice is E because it accurately reflects the common practice of concise and descriptive titles and captions for visuals. A is not true as captions are not always necessary for all visuals. B is not always true as the placement of captions can vary based on the layout of the document. C is not necessary as long as consistent capitalization is used. D is not always necessary and may not be applicable for all visuals.

Question 6

Which of the following is true of titles for visuals?
A) A title must always specify the five Ws: who, what, where, when, and why.
B) Titles are only required if the reader will need them to interpret or better understand the visual.
C) Titles are always placed above tables, but they may be placed below other visuals.
D) A title is used to give a substantial description of the visual.
E) When typing titles, you may opt to use sentence case.

Accepted Answer

The answer of Which of the following is true of...

Question 7

Visuals for communicating report information fall into two general categories: those that communicate primarily through visual elements (charts and graphs) and those that communicate primarily through
A) symbols and figures.
B) textual content.
C) color and shading.
D) clip art.
E) diagrams and pictures.

Accepted Answer

Textual content is the other general category of visuals for communicating report information, as opposed to visual elements like charts and graphs. While color, shading, symbols, figures, clip art, diagrams, and pictures can also be used as supporting visuals, they do not communicate primarily through these elements.

Question 8

When you have created a visual based on data that you or your staff gathered
A) you may omit a source acknowledgment.
B) you must specify this in a source acknowledgment.
C) you must specify this in a subtitle.
D) you must specify this in a caption.
E) you must specify this as part of the title.

Accepted Answer

The answer of When you have created a visual based...

Question 9

Which of the following is true of the factors involved in the presentation of visuals?
A) The size of a visual is arbitrary and is based on convenience.
B) The size of a visual is determined by its contents and importance.
C) Visuals that are simple should be presented on a full page.
D) Visuals that occupy less than a full page do not need borders.
E) Color and cross-hatching tends to distract readers from the main message of visuals.

Accepted Answer

The size of a visual should be determined by its contents and importance. It should not be arbitrary or based on convenience. The size should be appropriate for the information it is conveying.

Question 10

Which of the following needs to be numbered?
A) pull quotes
B) a lone table in a document
C) clip art
D) a series of graphs
E) a series of decorative visuals

Accepted Answer

The answer of Which of the following needs to be...

Question 11

Which of the following statements is true regarding the construction of visuals in a document?
A) All the visuals in a document should be included in an appendix or attachment to improve readability.
B) The type used in visuals throughout a report should generally be consistent in terms of style and font.
C) If a document contains visuals that fall into two or three categories, one must avoid numbering each of these categories consecutively.
D) The borders of visuals should be extended beyond the normal page margins.
E) The orientation of a visual in a document is not determined by its size or contents.

Accepted Answer

Consistency in style and font of visuals provides a cohesive and professional look to the document. Options A, C, D, and E are incorrect as they either do not improve readability, violate formatting conventions, or are not necessary or possible.

Question 12

When creating and placing a visual, rules can be
A) used to highlight key information within the visual.
B) placed around the edges of the visual to set it apart from the text.
C) placed below the visual to explain items found within it that require elaboration.
D) used to distinguish one section of the visual from another.
E) used to indicate whether the visual is horizontal or vertical.

Accepted Answer

The answer of When creating and placing a visual, rules...

Question 13

Angelique is writing a report in which she discusses, in detail, how the company's capital expenses have changed over the past 10 years. What type of visual would be most helpful to her readers as part of this discussion?
A) a visual with summarizing data
B) a visual designed to persuade
C) a visual to provide interest
D) no visual
E) a visual to entertain

Accepted Answer

A visual with summarizing data, such as a line graph or bar chart, would be the most helpful to display the changes in capital expenses over the past 10 years in a clear and concise way. This type of visual will allow readers to easily see the trends and changes over time. Visuals designed to persuade or entertain may detract from the main message of the report.

Question 14

Which of the following is true of the construction of visuals in a document?
A) Visuals that are created to present extremely complex and involved information are typically displayed using half a page.
B) The type used in visuals throughout a report should generally vary in terms of style and font.
C) Research has found that color in visuals makes it more difficult to comprehend, retain, and extract information.
D) It is mandatory to number pull quotes, clip art, and other decorative visuals in a document.
E) Color in reports can improve reader comprehension, retention, and extraction of information.

Accepted Answer

Research has shown that color in visuals can enhance reader comprehension, retention, and extraction of information. Therefore, the use of color in reports can be beneficial.

Question 15

Which of the following is true regarding the construction and placement of titles and captions for visuals?
A) All visuals within a document should have both captions and titles.
B) Captions and titles should always be placed below their associated visuals.
C) Brief captions and titles should be typed in sentence case.
D) Captions and titles for tables should be placed above their associated visuals.
E) Short captions and titles for visuals must be typed using title case.

Accepted Answer

The answer of Which of the following is true regarding...

Question 16

Which of the following guidelines should be followed when selecting visuals for a document?
A) You should look for complex information that visual presentation can make clear.
B) You should place all the visuals in an appendix to improve readability.
C) You should avoid using visuals to cover information that is too detailed.
D) You should plan the visuals for your document before you organize your findings.
E) You should use visuals to convey the main points in your message instead of words.

Accepted Answer

The answer of Which of the following guidelines should be...

Question 17

Which of the following is true about visuals in a document?
A) The size of a visual is independent of its contents and importance.
B) Visuals that occupy a full page must be given borders.
C) Some visuals can stand alone, but others only supplement the writing or speaking.
D) Visuals depicting detailed information should be presented using a quarter of the page.
E) Color and cross-hatching tend to make complex visuals too busy and hinder comprehension.

Accepted Answer

Some visuals, such as charts or graphs, can stand alone and convey a message without any accompanying text. Others, such as photographs or illustrations, may only supplement the written content and require explanation.

Answer: E 
 Adding too much color or cross-hatching to a complex visual can make the image too busy and actually hinder the audience's ability to comprehend the information. It is better to keep visuals simple and easy to understand.

Question 18

Which of the following should typically be covered through visual presentation?
A) data collected online
B) information that is not essential to the text
C) simple information that can be easily conveyed through words
D) information that is too detailed to be covered in words
E) supporting material for your main points

Accepted Answer

Visual presentations are particularly effective for conveying detailed information that might be too complex or cumbersome to describe adequately with words alone.

Question 19

Which of the following is true about numbering visuals in a document?
A) A lone table or figure in a document has to be numbered.
B) It is essential to number the decorative visuals in a document.
C) Visuals should be numbered based on their importance to the document's topic, with the most important having the lowest number.
D) By convention, tables are numbered separately from figures, which includes all other types of visuals in a document.
E) Irrespective of the types of visuals you have, there is only one scheme of numbering available for writers.

Accepted Answer

Tables and figures are typically numbered separately in a document. Other types of visuals, such as diagrams or photographs, may also be included under the category of figures. It is recommended to number visuals in the order they are mentioned in the text, rather than according to their importance or decorative nature.

Question 20

Which of the following is true of footnotes?
A) Footnotes are placed above the captions if the visuals contain captions.
B) Footnotes are detailed explanations placed below the visual by means of a subscript number or symbol.
C) Footnotes, by convention, appear above the tables or visuals that they refer to.
D) Footnotes are keyed to the parts that they explain by means of a superscript number or symbol.
E) Footnotes are the top-most components of a visual.

Accepted Answer

Footnotes are typically identified by a superscript number or symbol, and they are placed below the visual they refer to.

Quiz 4: Communicating With Visuals

Which of the following statements about color and cross-hatching is true?

Which of the following is true about numbering visuals in a document?

Which of the following is true about source acknowledgments?

When constructing visuals in a document, you should

Which of the following is true regarding the construction of titles and captions for visuals?

Which of the following is true of titles for visuals?

Visuals for communicating report information fall into two general categories: those that communicate primarily through visual elements (charts and graphs) and those that communicate primarily through

When you have created a visual based on data that you or your staff gathered

Which of the following is true of the factors involved in the presentation of visuals?

Which of the following needs to be numbered?

Which of the following statements is true regarding the construction of visuals in a document?

When creating and placing a visual, rules can be

Angelique is writing a report in which she discusses, in detail, how the company's capital expenses have changed over the past 10 years. What type of visual would be most helpful to her readers as part of this discussion?

Which of the following is true of the construction of visuals in a document?

Which of the following is true regarding the construction and placement of titles and captions for visuals?

Which of the following guidelines should be followed when selecting visuals for a document?

Which of the following is true about visuals in a document?

Which of the following should typically be covered through visual presentation?

Which of the following is true about numbering visuals in a document?

Which of the following is true of footnotes?