Question 1

Which of the following helps ensure that a job description does not become obsolete?

Accepted Answer

B)The job analysis date is placed on the job description to aid in identifying job changes that would make the description obsolete.This practice ensures periodic review of job content and minimizes the number of obsolete job descriptions.

Question 2

Mario,an HR specialist at General Motors,needs to conduct a job analysis for the position of a financial analyst position.Which job analysis method is LEAST appropriate for Mario to use?

Accepted Answer

D)The observation method is used primarily to gather information on jobs emphasizing manual skills,such as those of an assembly line operator.A financial analyst performs more mental than physical activity,so the observation method would be least appropriate.

Question 3

Which section in the job description includes the job title,the department,the reporting relationship,and a job number or code?

Accepted Answer

B)The job identification section of a job description includes the job title,the department,the reporting relationship,and a job number or code.A good title will closely approximate the nature of the work content and will distinguish that job from others.

Question 4

Which of the following is a true statement regarding job analysis methods?

Accepted Answer

B)Usually an analyst does not use one job analysis method exclusively.A combination of methods is often more appropriate.In analyzing clerical and administrative jobs,the analyst might use questionnaires supported by interviews and limited observation.In studying production jobs,interviews supplemented by extensive work observations may provide the necessary data.Basically,the analyst should use the combination of techniques needed for accurate job descriptions/specifications.

Question 5

In the job description,which element provides a concise overview of the job?

Accepted Answer

A)The job summary provides a concise overview of the job.It is generally a short paragraph that states job content.

Question 6

Monica is an HR manager who needs to conduct a job analysis quickly and economically.Which method should Monica use?

Accepted Answer

A)Questionnaires are typically quick and economical to use.The job analyst may administer a structured questionnaire to employees,who identify the tasks they perform.Observations,interviews,and employee recordings require more time and money than questionnaires.

Question 7

The observation method is primarily used to gather information when mental skills play a dominant role in a job.

Accepted Answer

The observation method is primarily used to gather information on jobs emphasizing manual skills.

Question 8

Which of the following is LEAST likely to be included in a job description?

Accepted Answer

D)A job description should provide concise statements of what employees are expected to do on the job,how they do it,and the conditions under which the duties are performed.Job descriptions are not likely to include information about benefits and salary.

Question 9

The people who participate in job analysis should include,at a minimum,the employee and the ________.

Accepted Answer

A)The person who conducts job analysis is interested in gathering data on what is involved in performing a particular job.The people who participate in job analysis should include,at a minimum,the employee and the employee's immediate supervisor.Large organizations may have one or more job analysts,but in small organizations line supervisors may be responsible for the task.Organizations that lack the technical expertise may use outside consultants to perform job analysis.

Question 10

All of the following are items typically included in the job specification EXCEPT ________.

Accepted Answer

B)Items typically included in the job specification are factors that are job-related,such as educational requirements,experience,and job-related personality traits and physical abilities.Compensation is not likely to be covered in a job specification.

Question 11

What document should provide concise statements of what employees are expected to do on the job and indicate what employees do,how they do it,and the conditions under which the duties are performed?

Accepted Answer

B)A job description should provide concise statements of what employees are expected to do on the job,how they do it,and the conditions under which the duties are performed.Concise and accurate job descriptions are the starting point for most HR tasks.

Question 12

The primary reason for reviewing job analysis results with employees is to ________.

Accepted Answer

A)After jobs have been analyzed and the descriptions written,the results should be reviewed with the supervisor and the worker to ensure that they are accurate,clear,and understandable.The courtesy of reviewing results with employees helps to gain their acceptance.

Question 13

The HR department at Top Choice Manufacturing has been asked to collect job analysis information about general worker behaviors rather than tasks.Which job analysis method would be most appropriate?

Accepted Answer

A)The PAQ is a structured job analysis questionnaire that uses a checklist to collect data about general worker behaviors instead of tasks.The functional job analysis focuses on specific job outputs and identifies job tasks in terms of task statements.Both interviews and observations collect task related information.

Question 14

Mario,an HR specialist at General Motors,needs to conduct a job analysis for the position of an assembly line operator.Which job analysis method would be most appropriate for Mario to use?

Accepted Answer

B)The observation method is used primarily to gather information on jobs emphasizing manual skills,such as those of a machine operator.When using the observation method,the job analyst watches the worker perform job tasks and records his or her observations.

Question 15

The structure of job analysis questionnaires eliminates the possibility of employees exaggerating their tasks and responsibilities.

Accepted Answer

Questionnaires are typically quick and economical to use.However,some employees may tend to exaggerate the significance of their tasks,suggesting more responsibility than actually exist.

Question 16

Outside consultants would most likely be hired to conduct job analyses when an organization ________.

Accepted Answer

C)Organizations that lack the technical expertise may use outside consultants to perform job analysis.Large organizations may have one or more job analysts,but in small organizations line supervisors may be responsible for job analysis.

Question 17

Using questionnaires is typically a quick,economical job-analysis method.

Accepted Answer

Questionnaires are typically quick and economical to use for job analysis.The job analyst may administer a structured questionnaire to employees,who identify the tasks they perform.

Question 18

The person who conducts job analysis is interested in gathering ________.

Accepted Answer

A)The person who conducts job analysis is interested in gathering data on what is involved in performing a particular job.

Question 19

A ________ is a comprehensive job analysis approach that concentrates on the interaction between the work,the workers,and the organization.

Accepted Answer

A)Functional job analysis (FJA)is a comprehensive job analysis approach that concentrates on the interactions among the work,the worker,and the organization.

Question 20

The job identification section of the job description includes the ________.

Accepted Answer

C)The job identification section includes the job title,the department,the reporting relationship,and a job number or code.Skills,company size,and duties are not included in the job identification section.

Quiz 4: Strategic Planning, Human Resource Planning, and Job Analysis