Question 1

Match between columns
                        Premises: A work group formed to deal with a specific issue or problem
A work group that is generally established for an ongoing purpose
People with similar backgrounds and experiences
The interaction of people or things that can accomplish more than the sum of the individual parts
A situation in which two or more people at different locations communicate and share information via computers and a network connection
A person who coordinates the details of a meeting or conference as requested by a client
An individual who has managerial authority in an organization
A meeting for discussion or sharing of information, typically with a formal agenda
People with dissimilar backgrounds and experiences
Written policies and procedures that clearly define how meetings are to be conducted

Accepted Answer

The Answer of synergy and committee and meeting planner and is...

Question 2

A document that lists the topics to be discussed at a meeting is called a(n) :

Accepted Answer

An agenda is a document that outlines the topics to be discussed at a meeting, helping to organize and prioritize discussion points.

Question 3

The rectangular seating arrangement for a meeting:

Accepted Answer

A rectangular seating arrangement allows the leader to maintain control as they sit at the head of the table, which is often seen as a position of authority.

Question 4

In preparing for a conference, your duties as an administrative professional may include:

Accepted Answer

All the options listed are typical duties of an administrative professional in preparing for a conference, including setting up preregistration, making flight reservations for speakers, and preparing information packets for registrants.

Question 5

A seminar presented over the World Wide Web is called a(n) :

Accepted Answer

A seminar presented over the World Wide Web is specifically referred to as a webinar, a term that combines "web" and "seminar" to describe a seminar conducted over the internet.

Question 6

Which of the following are advantages to having only a few people in a meeting?

Accepted Answer

The answer of Which of the following are advantages to...

Question 7

When participating in a web meeting:

Accepted Answer

Using the mute button on your microphone when not speaking is a common courtesy in web meetings to minimize background noise and distractions for other participants.

Question 8

When planning the time for a meeting:

Accepted Answer

Limiting the meeting time to a reasonable duration and scheduling short breaks during longer meetings are both effective strategies to maintain focus and productivity.

Question 9

Responsibilities of the executive who calls a meeting include:

Accepted Answer

The executive who calls a meeting is responsible for setting the meeting objectives and determining who should attend, but not typically for recording minutes of the meeting.

Question 10

Meeting participants are responsible for:

Accepted Answer

All the options listed are responsibilities of meeting participants, including preparing by reading materials, contributing meaningfully, and listening respectfully to others.

Question 11

A document that contains a written account of what took place at a meeting is called a(n) :

Accepted Answer

Minutes are the official written record of the meetings of an organization or group, capturing the key points, decisions, and discussions that occurred.

Quiz 10: Planning Meetings and Events

Match each term with the correct statement below.