Question 1

Which of the following actions can a speaker take to help listeners best overcome their Physiological noise?
A) Make sure that a microphone is present.
B) Make sure that the presentation is interesting and captivating.
C) Make sure to use a range of voice inflections and pacing.
D) Make sure to adjust the temperature in the room the night before.

Accepted Answer

D

Question 2

What function is served when a presentation relays data on the status quo,new ideas, New directions,or proposed changes?
A) shaping perceptions
B) setting agendas
C) sharing perceptions
D) providing information

Accepted Answer

When a presentation relays data on the status quo, new ideas, new directions, or proposed changes, its main function is to provide information to the audience. While shaping perceptions, setting agendas, and sharing perceptions may also be goals of a presentation, providing information is the most direct and essential function in this case.

Question 3

What is one of the most common mistakes made by beginning speakers regarding Their listeners?
A) assuming that each audience needs a different speech
B) assuming that the same speech can be given to different audiences
C) assuming that each speech requires different supporting material
D) assuming that each presentation requires different visual aids

Accepted Answer

Beginning speakers often assume that a single speech can be given to different audiences without any adjustments. However, each audience has different backgrounds, experiences, knowledge levels, and expectations. A speech that works perfectly for one audience may fall flat for another. Therefore, it's critical to tailor the speech to the specific audience to ensure that the message resonates with them.

Question 4

Why is it important for a speaker to know about the composition and size of today’s post-World War II work force when preparing an informative presentation?
A) Today's audiences are larger and therefore need larger auditoriums.
B) Analyzing and adapting to today's audiences are far more of a challenge than before.
C) Workers today are much older.
D) Language has changed, and speakers must therefore use language that is appropriate.

Accepted Answer

Knowing about the composition and size of today's audience is important because it allows the speaker to analyze and adapt to the audience, which is more challenging than before. It helps the speaker to tailor their message and communication style to better connect with the audience. Factors such as age, language, and cultural diversity all affect how the audience receives the message, and understanding these factors is critical for effective communication. The other choices (A, C, and D) are either incorrect or not directly related to the importance of knowing about today's audience composition and size.

Question 5

Which criterion should a speaker rely on in choosing the best pattern of organization For a presentation?
A) The goal of the presentation determines the pattern.
B) The size of the audience determines the pattern.
C) The length of the speech determines the pattern.
D) The number of main points determines the pattern.

Accepted Answer

The goal of the presentation should be the primary criterion for selecting the pattern of organization. The speaker should choose a pattern that best achieves the intended purpose of the presentation, whether it is to inform, persuade, or entertain the audience. The other factors such as audience size, speech length, and number of main points can also influence the choice of pattern, but they should be secondary to the overall goal of the presentation.

Question 6

Descriptive presentations seek to satisfy audience members' need to
A) have facts, figures, and other data.
B) learn how to do something.
C) see how something works.
D) have order.

Accepted Answer

Descriptive presentations aim to provide detailed information and insights, often including facts, figures, and other data to give a comprehensive understanding of a topic.

Question 7

What does it mean to create shared perspectives with an audience?
A) Let the audience ask questions during the presentation.
B) Share the origins of data and provide an outlook on the presentation.
C) Share how the presentation was prepared.
D) Tell the audience how executives feel about the presentation.

Accepted Answer

Creating shared perspectives with an audience means providing context, background, and outlook on the presentation to give the audience a common understanding of the topic. Sharing the origins of data and providing an outlook on the presentation helps create a shared perspective among the audience. Letting the audience ask questions during the presentation is related to engaging with the audience, not necessarily creating shared perspectives. Sharing how the presentation was prepared and how executives feel about it are not directly related to creating shared perspectives with the audience.

Question 8

In adapting to listeners,speakers have to take into account the __________ levels of the Audience.
A) knowledge, acceptance, and interest
B) acceptance, rejection, and intelligence
C) knowledge, size, and range
D) acceptance, size, and rejection

Accepted Answer

When adapting to listeners, speakers have to consider the audience's level of knowledge, acceptance, and interest in the topic. This will help the speaker determine how much background information to provide, how to frame their message, and how to engage their audience. Option B is incorrect because rejection is not a relevant factor in adapting to listeners. Option C is incorrect because size and range are not as significant as knowledge and interest in understanding an audience. Option D is incorrect because rejection and size are not important factors in adapting to listeners, but acceptance and knowledge are.

Question 9

What function is served when an informative presentation helps others to establish Priorities,order their goals,or put ideas in context?
A) shaping perceptions
B) setting agendas
C) sharing information
D) persuading

Accepted Answer

When an informative presentation helps others to establish priorities, order their goals, or put ideas in context, it is serving the function of setting agendas. This means that the presentation is helping the audience to understand what needs to be accomplished and in what order. This can be especially important in a business setting, where there may be multiple tasks or initiatives that need to be addressed. By setting clear priorities and organizing goals, the presentation can help ensure that everyone is on the same page and working towards the same objectives.

Question 10

Which pattern of organization works best with a demonstrative presentation?
A) chronological
B) topical
C) cause/effect
D) spatial

Accepted Answer

Spatial organization works best with demonstrative presentations because they focus on physical objects and how they relate to one another. It allows the presenter to move around and showcase different aspects of the object, making it easier for the audience to grasp and understand the information.

Question 11

What are the prime motivators of the majority of workers today?
A) desire for fame and recognition
B) professional and personal development
C) organizational development
D) desire for job changes

Accepted Answer

According to various studies, the majority of workers today are primarily motivated by a desire for professional and personal development. They want opportunities to learn and grow in their careers and to achieve a work-life balance. While recognition and organizational development may also be important motivators, they are generally seen as secondary to personal and professional growth. Job changes may be a result of the desire for development, but are not a motivator in themselves.

Question 12

What type of informative presentation addresses "why" questions?
A) demonstration
B) explanation
C) description
D) instructional

Accepted Answer

An explanation type of informative presentation provides answers to "why" questions by providing a detailed analysis of a concept or phenomenon. It explains the reasons behind a particular phenomenon or process.

Question 13

Noise that comes from the competing personal needs a listener may have is known as __________ noise.
A) physiological
B) physical
C) psychological
D) pragmatic

Accepted Answer

The answer of Noise that comes from the competing personal...

Question 14

Which of the following is an example of psychological noise?
A) "Boy, I'm really hungry. When will this guy be done?"
B) "When is the next break?"
C) "Look! How nice it is outside."
D) "I hope Mr. Smith likes what I'm wearing tonight. I hope it's not too extravagant."

Accepted Answer

Psychological noise refers to internal distractions or thoughts that interfere with the communication process. Option D shows an example of such noise where the speaker is worried about the reaction of Mr. Smith towards their attire, which might distract them from fully understanding or responding to the message being conveyed. The other options distract from the message but do not necessarily stem from internal thoughts.

Question 15

Which statement should a speaker avoid interjecting into descriptive presentations?
A) "This is the way it is."
B) "This is the way it was."
C) "This suggests that . . . "
D) "The information was obtained from . . . "

Accepted Answer

The answer of Which statement should a speaker avoid interjecting...

Question 16

How does the chronological pattern organize main points?
A) in the order of importance
B) in a geographical sequence
C) in a time sequence
D) in a cause/effect sequence

Accepted Answer

The chronological pattern organizes main points in a time sequence, meaning they are presented in the order that they happened or will happen. This can be helpful in telling a story or explaining historical events.

Question 17

What type of informative presentation format simply gives an account of the status Quo?
A) explanation
B) briefing
C) training session
D) report

Accepted Answer

A report provides an account of the current status or situation, often summarizing data or findings.

Question 18

The choice of an appropriate method of organizing a presentation depends on
A) the function of the presentation.
B) audience size.
C) the size of the room.
D) the length of the presentation.

Accepted Answer

The function of the presentation, such as informing, persuading, or entertaining, will determine the most effective way to organize the content. For example, a persuasive presentation may use a problem-solution structure, while an informative presentation may use a chronological or topical structure. Audience size, room size, and length of the presentation may also be factors to consider, but the primary consideration should be the function of the presentation.

Question 19

What is the most successful topical arrangement to present the main points of
Information to the audience?
A) arrange main points of equal importance
B) discuss most important main points first and last
C) discuss most important main points last
D) discuss most important main points in the middle

Accepted Answer

By discussing the most important main points first, the audience will immediately be engaged and understand the most essential information. Following up with less important points in the middle and then ending with the most important points again will ensure the audience remembers the key takeaways. This is known as the “Primacy-Recency Effect”.

Question 20

Which type of pattern organizes the main points of the message as parallel elements of The topic itself?
A) spatial
B) chronological
C) comparison/contrast
D) topical

Accepted Answer

A topical pattern organizes the main points of the message as parallel elements of the topic itself. It involves categorizing and grouping information based on themes, concepts, or characteristics that are related to the topic. This is especially useful when presenting information that covers different aspects or subtopics of the main topic, allowing the audience to better understand the main message.

Quiz 13: Informative Presentations

Which of the following actions can a speaker take to help listeners best overcome their Physiological noise?

What function is served when a presentation relays data on the status quo,new ideas, New directions,or proposed changes?

What is one of the most common mistakes made by beginning speakers regarding Their listeners?

Why is it important for a speaker to know about the composition and size of today’s post-World War II work force when preparing an informative presentation?

Which criterion should a speaker rely on in choosing the best pattern of organization For a presentation?

Descriptive presentations seek to satisfy audience members' need to

What does it mean to create shared perspectives with an audience?

In adapting to listeners,speakers have to take into account the __________ levels of the Audience.

What function is served when an informative presentation helps others to establish Priorities,order their goals,or put ideas in context?

Which pattern of organization works best with a demonstrative presentation?

What are the prime motivators of the majority of workers today?

What type of informative presentation addresses "why" questions?

Noise that comes from the competing personal needs a listener may have is known as __________ noise.

Which of the following is an example of psychological noise?

Which statement should a speaker avoid interjecting into descriptive presentations?

How does the chronological pattern organize main points?

What type of informative presentation format simply gives an account of the status Quo?

The choice of an appropriate method of organizing a presentation depends on

What is the most successful topical arrangement to present the main points of Information to the audience?

Which type of pattern organizes the main points of the message as parallel elements of The topic itself?