Question 1

If you are presenting to a large audience, ________.
A)your presentation should be more interactive
B)you less likely to be interrupted with questions
C)you will more likely be interrupted with questions
D)it is less likely that you will get through your presentation without a query from the audience
E)your presentation will be unaffected by the size of your audience

Accepted Answer

B) Size matters. With a small audience, be prepared for a more interactive presentation since your audience may interrupt you with questions. In contrast, if you are speaking to a large audience, it's likely you can get through your presentation without someone interrupting you with questions.

Question 2

Which of the following is NOT true regarding audience analysis?
A)Anticipating the needs, interests, attitudes, and possible biases of your audience can be very valuable in shaping your content.
B)An audience analysis worksheet can help you plan your presentation content.
C)If you don't know your audience, you cannot do anything to anticipate their responses.
D)If you know your audience is not particularly tech savvy, refrain from using long technical explanations.
E)You should emphasize potential savings to an audience that is very cost conscious.

Accepted Answer

C) You will certainly be at an advantage if you know the individuals in your audience, but even if you don't, you can imagine how they might respond. Put yourself in their shoes and look at the situation from their perspective.

Question 3

If, as a result of your presentation, you want your audience to approve funding for new teleconferencing hardware and software, then your presentation is ________.
A)informational
B)persuasive
C)instructional
D)collaborative
E)anecdotal

Accepted Answer

B) If the desired outcome of your presentation is to make your audience believe something or do something, it is a persuasive presentation.

Question 4

The more specific your objective, ________.
A)the more difficult it will be to create an effective presentation
B)the more time it will take to create an effective presentation
C)the longer your presentation will need to be to be effective
D)the easier it will be to create an effective presentation
E)the shorter your presentation will need to be to be effective

Accepted Answer

D) While you may start with a general purpose, always move to a more specific outcome. The more specific your objective, the easier it is to create an effective presentation.

Question 5

If, as the result of your presentation, you want your audience to discuss with you the pros and cons of outsourcing work versus hiring an intern to do it, then your presentation will be ________.
A)informational
B)persuasive
C)instructional
D)collaborative
E)anecdotal

Accepted Answer

D) When the general outcome you want for your audience is to work together with you to reach an answer, then it is a collaborative presentation.

Question 6

Jane needs to create a presentation to teach her coworkers how to work with the new database system. This means that her presentation will be ________.
A)informational
B)persuasive
C)instructional
D)collaborative
E)anecdotal

Accepted Answer

C) When the purpose of your presentation is for your audience to know how to do something, it is an instructional presentation.

Question 7

Susanna wants to present a demonstration to one or two people in a conference room. Which of the following would be the most appropriate medium?
A)whiteboards
B)props
C)slides
D)video
E)flipcharts

Accepted Answer

B) Given the purpose criteria of a demonstration, and the audience and setting criteria of two people in a conference room, the table recommends the use of props.

Question 8

You've planned for a 30-minute presentation, but as you walk into the room you discover that the VP, who is your primary audience, must leave in 15 minutes. You should ________.
A)show all your slides, just twice as fast as you'd planned
B)show just the first half of your slides
C)start halfway through and show just the second half of your slides
D)show just the crucial slides, leaving additional support until later
E)show every other slide, assuming that your audience will be able to connect the dots

Accepted Answer

D) It is a good idea to mark the crucial slides of your presentation in advance so that you will be prepared should a situation like this arise. This will enable you to go directly to the slides you deem most important.

Question 9

If your general outcome for a presentation is to make your audience believe or do something, then your specific outcome could be for your audience ________.
A)to learn the new process for filing claims
B)to understand why the old process for filing claims was faulty
C)to share some stories about problems with the old process for filing claims
D)to agree to implement a new process for filing claims
E)to discuss the pros and cons of the old process for filing claims versus those of implementing a new process

Accepted Answer

D) When you want your audience to believe something or do something, your presentation is persuasive.

Question 10

When you deliver a business presentation ________.
A)you are limited to one and only one medium
B)you should not include more than two medium options
C)mixing several medium options is not recommended, as this will likely confuse your audience
D)you can combine multiple options that best serve your purpose, audience, content, and setting
E)you should never embed video or audio files with your slides

Accepted Answer

D) You are not restricted to only one medium. You can combine multiple options to find the mix that best serves your purpose, audience, content, and setting.

Question 11

According to the table for selecting the best medium, if you want to encourage your audience to listen and look carefully, which of the following would NOT be appropriate?
A)slides
B)podcasts
C)document cameras
D)handouts
E)flipcharts

Accepted Answer

E) Flipcharts are recommended when you want to encourage your audience to collaborate, interact, and create content.

Question 12

All business presentations ________.
A)present analysis
B)present recommendations
C)update the audience on a project
D)motivate the audience to act in a certain way
E)are designed to accomplish a business goal

Accepted Answer

E) All business presentations have one thing in common: they are designed to accomplish a business goal. They may differ in their motivations and means, but all have a goal that they try to accomplish.

Question 13

Jasper will be presenting the results of his team's workplace safety survey to a large audience in his organization's theatre. Part of the survey involved video-recorded interviews with employees, and Jasper has decided that he will show these videos during his presentation.
-This medium choice ________.
A)meets all of Jasper's criteria
B)meets Jasper's audience- and setting-related criteria, but not his purpose- and content-related criteria
C)meets Jasper's purpose- and content-related criteria, but not his audience- and setting-related criteria
D)meets Jasper's audience-related criteria, but not his purpose-related criteria
E)meets none of Jasper's criteria

Accepted Answer

C) Video, audio, and podcasts are appropriate for encouraging the audience to listen and look carefully, and provide an electronic record of the information. However, they are not recommended when presenting to a large audience in a large room.

Question 14

Which of the following is considered part of analyzing your setting?
A)how many people will be in your audience
B)the needs and interests of your audience
C)your audience's level of familiarity with your topic
D)whether your audience will be in the same room with you
E)relevant personal information about your audience

Accepted Answer

D) Whether your audience will be in the same room with you, or if they will be participating by telephone, video, or web, is part of the analysis of your setting. If your audience will not be in the room with you, you need to consider how they will see your slides if you have them, how they will ask questions, and how you will interact with them.

Question 15

Jasper will be presenting the results of his team's workplace safety survey to a large audience in his organization's theatre. Part of the survey involved video-recorded interviews with employees, and Jasper has decided that he will show these videos during his presentation.
-Which of the following mediums would be appropriate for Jasper's presentation?
A)podcasts
B)flipcharts
C)props
D)slides
E)document cameras

Accepted Answer

D) This is the only one of the given choices that meets Jasper's requirements. Not listed but also appropriate for Jasper would be handouts.

Question 16

Whiteboards are recommended when you want to ________.
A)encourage the audience to collaborate and create content
B)encourage the audience to listen and look carefully
C)communicate complex material that people need to look at carefully
D)provide a demonstration
E)have an electronic record of the material

Accepted Answer

A) Whiteboards and flipcharts are recommended when you are presenting to a small audience in a small room, or to one or two people in an office or conference room.

Question 17

Max will be presenting for his boss regarding a flex-time schedule. Max's boss does not accept arguments based solely on employee happiness or unhappiness. Which of the following would be the best approach for Max?
A)To stress that on a recent company survey, the majority of employees were in favour of a flex-time schedule.
B)To emphasize that work/life balance is one of the biggest issues facing North American business today.
C)To relate anecdotal evidence from other companies that have implemented a flex-time schedule, showing how it has improved the lives of several individual employees.
D)To provide research showing that flex-time scheduling is related to increased productivity and decreased employee turnover.
E)To give personal testimony as to how much it would improve Max's life if the flex-time schedule were to be implemented.

Accepted Answer

D) Since Max knows his boss is less swayed by arguments relating solely to employee satisfaction, that should not be the emphasis of his presentation. He should instead focus on how this schedule will increase productivity and decrease employee turnover.

Question 18

Which of the following is NOT an advantage of effectively produced slide presentations?
A)They help organize the logic and flow of the presentation.
B)They engage the audience and keep them focused.
C)They require little time or effort to put together.
D)They keep the presenter on track during the presentation.
E)They provide a written record of the main ideas.

Accepted Answer

C) Unfortunately, because presentation programs are usually user-friendly applications, many people believe they can put their slides together quickly. However, to be effective, presenters need to compose the presentation carefully.

Question 19

Typically, 20 minutes of presentation time translates into ________ slides, though if your presentation is more interactive you should plan for fewer slides.
A)5 to 10
B)10 to 15
C)15 to 20
D)20 to 25
E)25 to 30

Accepted Answer

C) This means you will present the slides at the rate of about one slide per minute.

Question 20

When you're presenting to a small audience in a small room, all of the following mediums are recommended as appropriate EXCEPT ________.
A)flipboards
B)podcasts
C)slides
D)props
E)handouts

Accepted Answer

B) Podcasts are recommended when you are presenting to a distant audience accessible by computer technology, or when you want to have the presentation available to people at a later time.

Quiz 12: Preparing and Delivering Business Presentations

If you are presenting to a large audience, ________.

Which of the following is NOT true regarding audience analysis?

If, as a result of your presentation, you want your audience to approve funding for new teleconferencing hardware and software, then your presentation is ________.

The more specific your objective, ________.

If, as the result of your presentation, you want your audience to discuss with you the pros and cons of outsourcing work versus hiring an intern to do it, then your presentation will be ________.

Jane needs to create a presentation to teach her coworkers how to work with the new database system. This means that her presentation will be ________.

Susanna wants to present a demonstration to one or two people in a conference room. Which of the following would be the most appropriate medium?

You've planned for a 30-minute presentation, but as you walk into the room you discover that the VP, who is your primary audience, must leave in 15 minutes. You should ________.

If your general outcome for a presentation is to make your audience believe or do something, then your specific outcome could be for your audience ________.

When you deliver a business presentation ________.

According to the table for selecting the best medium, if you want to encourage your audience to listen and look carefully, which of the following would NOT be appropriate?

All business presentations ________.

Which of the following is considered part of analyzing your setting?

Whiteboards are recommended when you want to ________.

Max will be presenting for his boss regarding a flex-time schedule. Max's boss does not accept arguments based solely on employee happiness or unhappiness. Which of the following would be the best approach for Max?

Which of the following is NOT an advantage of effectively produced slide presentations?

Typically, 20 minutes of presentation time translates into ________ slides, though if your presentation is more interactive you should plan for fewer slides.

When you're presenting to a small audience in a small room, all of the following mediums are recommended as appropriate EXCEPT ________.