Question 1

The proposal section of a proposal should include just enough details to persuade the reader that the plan can work for his or her organization.

Accepted Answer

The proposal section of a proposal should provide enough details to persuade the reader that the plan is feasible and meets the needs of the organization, without overwhelming them with unnecessary information. It should be clear, concise, and persuasive.

Question 2

Even if an advertisement doesn't request one, include a persuasive cover letter with your résumé.

Accepted Answer

Including a persuasive cover letter can help you stand out as a candidate and showcase your skills and qualifications. It is always a good idea to include one, even if the advertisement does not specifically ask for it.

Question 3

Informative reports present data without analysis or recommendations.

Accepted Answer

Informative reports simply present information and data, without providing any analysis, interpretation or recommendations.

Question 4

If you are worried about plagiarizing from your source, you can avoid the problem if you retain the grammatical structure of the original but replace words with synonyms.

Accepted Answer

This is not an effective way to avoid plagiarism. Simply changing a few words does not make the writing original or prevent plagiarism. It's important to understand the information from the source and write it in your own words while still giving credit to the original source.

Question 5

Business reports have one common purpose: to answer questions
and to solve problems.

Accepted Answer

Business reports are written with the intention of providing information that helps answer questions and solve problems. They are often used to communicate findings, recommendations, and conclusions to stakeholders in the organization. Therefore, the purpose of a business report is to provide actionable insights that can improve decision-making and drive positive outcomes.

Question 6

Pie, or circle, charts enable readers to see a whole and the proportion of its components, or wedges.

Accepted Answer

Pie charts display the proportions of different components as wedges, allowing the reader to see the whole and compare the different parts.

Question 7

A proposal prepared in response to a request for proposal (RFP) is an unsolicited proposal.

Accepted Answer

The statement is incorrect. A proposal prepared in response to an RFP is a solicited proposal, while an unsolicited proposal is one that is submitted without any request or invitation from the recipient organization.

Question 8

Workers are advised to use meetings as golden opportunities to demonstrate their leadership, communication, and problem-solving skills.

Accepted Answer

Meetings provide a platform for employees to showcase their leadership abilities, communication skills, and problem-solving skills. Hence, workers are advised to use meetings as an opportunity to demonstrate these skills.

Question 9

Most constructive criticism is better delivered in person rather than in e-mail messages or memos.

Accepted Answer

It is generally more effective to deliver constructive criticism in person as it allows for better communication, clarification, and understanding. Nonverbal cues and tone of voice can also provide additional context that may not come across in written messages. E-mail messages or memos can sometimes come across as impersonal and may be misunderstood or misinterpreted.

Question 10

Because competition is so stiff today, you cannot get by with a generic, all-purpose résumé and should, therefore, prepare a customized résumé for every position you want.

Accepted Answer

With so many people applying for the same position, a generic, all-purpose résumé may not stand out. Customizing your résumé for each position can highlight your relevant skills and qualifications, increasing your chances of being noticed by the hiring manager.

Question 11

If you discuss your resignation in person with your supervisor, following up with a formal resignation letter is unnecessary.

Accepted Answer

It is always recommended to provide a formal resignation letter as a written record of your resignation, even if you have discussed it in person with your supervisor. This can help avoid misunderstandings and ensure that both parties are clear on the terms of your resignation.

Question 12

Good headings are helpful to both the report reader and the writer.

Accepted Answer

Good headings help the report reader to quickly understand the content and structure of the report, while also helping the writer to organize their thoughts and ideas. A clear and concise heading can save time and enhance the overall quality of the report.

Question 13

You can eliminate all stage fright if you are thoroughly prepared and well rehearsed.

Accepted Answer

While being prepared and rehearsed can certainly help reduce stage fright, eliminating it completely may not be possible for everyone. Factors such as personal anxiety or the pressure of performing in front of an audience can still affect some individuals, despite adequate preparation.

Question 14

The first step in preparing a report is to begin writing immediately so that you can quickly capture your best ideas.

Accepted Answer

The first step in preparing a report is to plan and organize your thoughts before beginning the writing process. This includes brainstorming, outlining, and gathering research to ensure that your ideas are well-developed and coherent. Rushing into writing without proper planning can result in a disorganized and ineffective report.

Question 15

Probably the best way to find a job online is at a company's own Web site.

Accepted Answer

Companies often post job openings on their own websites before listing them on job search engines or other third-party sites. Checking a company's website directly can provide the most up-to-date and comprehensive information about job opportunities.

Question 16

The most important step in preparing for an oral presentation is deciding what you're going to wear.

Accepted Answer

While dressing appropriately is important, it is not the most important step. The most important step is preparing and organizing the content of the presentation to effectively deliver the message to the audience.

Question 17

A presentation conclusion has one purpose: to summarize your key points.

Accepted Answer

A presentation conclusion not only summarizes key points but also reinforces the main message, provides a call to action, and leaves a lasting impression on the audience.

Question 18

Because today's technologies provide many alternate communication channels, face-to-face communication is no longer important in business and professional transactions. 9. T F

Accepted Answer

Face-to-face communication is still important in many business and professional transactions as it allows for nonverbal cues, builds rapport, and fosters trust. While technology has provided alternate communication channels, it cannot fully replace the benefits of face-to-face communication.

Question 19

Even if you have submitted a résumé and cover letter, some organizations will require you to complete a job application form.

Accepted Answer

Some organizations may require both a résumé/cover letter and a job application form as part of their hiring process.

Question 20

To respond effectively to behavioral questions, use the storytelling technique to relate a success story about an educational or work situation or task that is relatively current.

Accepted Answer

Using storytelling techniques to respond to behavioral questions is a proven method to effectively answer questions in an interview setting. Sharing a success story from an educational or work situation can help showcase your skills and experience, while also giving the interviewer a glimpse into your thought process and problem-solving abilities. It's important to choose a recent scenario to demonstrate your current skills and relevance to the position you are applying for.

Quiz 17: Citation and Documentation Formats