Question 1

In the merge process,the main document contains the variable,or changing,values in each form letter._________________________

Accepted Answer

data source

Question 2

You open a main document the same way that you open any other Word document.

Accepted Answer

Opening a main document in Microsoft Word is the same as opening any other Word document. You can either double-click on the file icon, select "Open" from the File menu in Word, or use the keyboard shortcut Ctrl+O (Command+O on a Mac).

Question 3

Word always asks if you want to save changes when you close a main document,unless you just saved the document.

Accepted Answer

The answer of Word always asks if you want to...

Question 4

Each row in a data source is called a(n)____________________.

Accepted Answer

The answer of Each row in a data source is...

Question 5

You can instruct Word to print ____________________ quality documents to conserve ink or toner.

Accepted Answer

The answer of You can instruct Word to print ____________________...

Question 6

-As shown in the accompanying figure,the ____________________ in the data source contain(s)the text that varies from one merged document to the next.

Accepted Answer

The answer of 
-As shown in the accompanying figure,the ____________________...

Question 7

A(n)____________________ contains instructions for filling in areas of the document.

Accepted Answer

The answer of A(n)____________________ contains instructions for filling in areas...

Question 8

You cannot convert a mail merge main document to a regular document.

Accepted Answer

A mail merge main document can be converted to a regular document by completing the merge process, which replaces the merge fields with actual data, or by removing the merge fields manually.

Question 9

In the merge process,the main document contains the constant,or unchanging,text,punctuation,spaces,and graphics._________________________

Accepted Answer

This is true, as the main document is where the constant elements are placed and the secondary document(s) are where the variable elements can be merged in.

Question 10

In the Find Entry dialog box,the Previous Record button can be used to display the values from the record just before the current one in the data source._________________________

Accepted Answer

The statement is true as the Previous Record button in Find Entry dialog box is used to display the values from the record just before the current one in the data source.

Question 11

The Mail Merge task pane displays a template,which is a step-by-step progression that guides you through the merging process._________________________

Accepted Answer

wizard

Question 12

In a data source,the ____________________ identifies the name of each column.

Accepted Answer

The answer of In a data source,the ____________________ identifies the...

Question 13

Displaying a field code has a significant impact on the merge process.

Accepted Answer

Displaying a field code does not affect the merge process; it only shows the underlying code for fields in a document, which is used for editing or troubleshooting.

Question 14

You must merge all the data in a data source,not just a portion of it.

Accepted Answer

Merging all data is not always necessary; it depends on the specific requirements and goals of the analysis or project.

Question 15

Instead of tapping or clicking the New Entry button in the New Address List dialog box,you can press the F4 key at the end of one row to add a new blank record._________________________

Accepted Answer

TAB

Question 16

When you merge or print a document,Word automatically converts field codes that show on the screen to field results.

Accepted Answer

When you merge or print a document, Word automatically converts field codes that show on the screen to field results.

Question 17

You might want to turn on a field code to verify its accuracy or to modify it.

Accepted Answer

Turning on a field code allows you to see the code used to create a field and make any necessary changes to it.

Question 18

Creating form letters requires merging a data document with a form source.

Accepted Answer

The answer of Creating form letters requires merging a data...

Question 19

If form letters are mailed using the U.S.Postal Service's bulk rate mailing service,the post office requires the form letters to be sorted and grouped alphabetically according to the addressee's last name.

Accepted Answer

The U.S. Postal Service's bulk rate mailing service requires mail to be sorted by ZIP code, not alphabetically by the addressee's last name.

Question 20

The same procedure is used to display field codes on the screen and to print them on a hard copy.

Accepted Answer

The procedure to display field codes on the screen involves using a specific command or shortcut in the software, while printing them requires adjusting print settings to include field codes in the output.

Quiz 6: Generating Form Letters, Mailing Labels, and a Directory