Question 1

Susan needs to send the results of a mail merge to clients who may or may not have Microsoft Office installed.She wants clients to be able to open a viewable version of the document.She should do which of the following?
A) Merge to Adobe PDF.
B) Print documents.
C) Edit individual documents.

Accepted Answer

Merging to Adobe PDF creates a format that can be opened with free PDF readers that are widely available, regardless of whether the client has Microsoft Office or not. Printing the documents would not provide them with an electronic version that they can open and view, and editing individual documents would not facilitate distribution to clients who may not have Microsoft Office.

Question 2

To enable people viewing a document to enter a date,which of the following should be done?
A) Insert a Check Box content control.
B) Insert a Drop-Down List content control.
C) Insert a Picture content control.
D) Insert a Date Picker content control.

Accepted Answer

The most appropriate way to allow people to enter a date in a document is to insert a Date Picker content control. This control displays a calendar that allows users to select a date. The other options, such as a Check Box, Drop-Down list, and Picture content control, are not suitable for entering dates.

Question 3

Which of the following is a reason to sort a mail merge recipient list?
A) Certain recipients need to be excluded from the mail merge result.
B) The mail merge result needs to be generated in a specific order.
C) Errors in the mail merge document need to be identified.
D) Accessibility issues with the mail merge document need to be identified.

Accepted Answer

Sorting the mail merge recipient list is helpful when the mail merge result needs to be generated in a specific order, such as alphabetical by last name or by geographic location.

Question 4

To add recipient address information to a mail merge document,which of the following should be done?
A) Add an address block.
B) Add a greeting line.
C) Add electronic postage.

Accepted Answer

Adding an address block is the correct option for adding recipient address information to a mail merge document. This will ensure that each recipient's address is correctly included in the document based on the information provided in the data source for the merge. Adding a greeting line and electronic postage are not relevant to adding recipient address information.

Question 5

Jayla opened a document that has information separated by tab characters and paragraph characters.She wants the information displayed in a table.She should click Table and then Convert Text to Table.

Accepted Answer

This is the correct procedure to convert text separated by tab characters and paragraph characters into a table in Microsoft Word.

Question 6

To transfer all data in a table to text separated by tabs,convert the table to text.

Accepted Answer

Converting a table to text and choosing the option for tab separation will transfer all data in the table to text separated by tabs.

Question 7

Karen needs to find a recipient in a recipient list whose last name is Brady.The list also contains recipients whose first name is Brady.She should do which of the following?
A) Use the Find Entry dialogue box and search for a keyword based on all fields.
B) Use the Find Entry dialogue box and search for a keyword based on the Last_Name field.
C) Use the Find Entry dialogue box and search for a keyword based on the First_Name field.

Accepted Answer

Searching for the keyword based on the Last_Name field will ensure that only recipients with the last name Brady are returned in the search results, and not recipients with the first name Brady. Using the keyword search based on all fields (option A) or first name field (option C) may return irrelevant results.

Question 8

Amed needs his mail merge document to print alphabetically according to the City field.He should do which of the following?
A) Filter the recipient list.
B) Sort the recipient list.
C) Edit the recipient list.

Accepted Answer

By sorting the recipient list according to the City field, Amed can ensure that the document will be printed alphabetically by city, which is what he wants. Filtering the recipient list or editing it will not necessarily result in an alphabetical printout.

Question 9

Which of the following describes the purpose of inserting a Date Picker content control?
A) Enable a person viewing a document to enter a date in the document.
B) Display the last-modified date in a document.
C) Specify the Created document property.
D) Establish a date on which the document will be destroyed.

Accepted Answer

The purpose of inserting a Date Picker content control is to enable a person viewing a document to enter a date in the document. This can be used for various purposes such as setting a deadline or indicating when a task was completed. The other options are not the primary purpose of a Date Picker content control.

Question 10

Which of the following describes the purpose of adding a Greeting Line merge field to a document?
A) Greeting lines add recipient address information to a document.
B) Greeting lines add a salutation and a recipient's name.
C) Greeting lines add postage information to a document.
D) Greeting lines add only preset greeting information to a document.

Accepted Answer

The purpose of adding a Greeting Line merge field is to add a personalized salutation and the recipient's name to a document. This can make the document feel more personalized and professional. Option A is incorrect as the recipient's address information would be added through other merge fields, such as the Address Block merge field. Option C is incorrect as postage information is not typically included in a document. Option D is incorrect as the greeting line can be customized with specific greeting information based on the data in the recipient list.

Question 11

Ian wants to create a mail merge document based on a template from Office.com.He should select which of the following options when starting the mail merge?
A) Use the current document.
B) Start from a template.
C) Start from existing document.

Accepted Answer

Since Ian wants to use a template from Office.com, the best option is to select "Start from a template" when starting the mail merge.

Question 12

Which of the following describes what happens when you preview a mail merge?
A) PDFs are generated from the mail merge document.
B) Word files are generated from the mail merge document.
C) The merge fields are populated with data in the header.
D) The merge fields are populated with data in the recipient list.

Accepted Answer

When you preview a mail merge, the merge fields are populated with data in the recipient list, allowing you to see how the final document will look with actual data.

Question 13

Brandon has a document with a large amount of data separated by tab characters and paragraph characters.He wants the information displayed in a table.He should do which of the following?
A) Select the data and then click Convert Text to Table.
B) Copy the text into the document header.
C) Create a table and then manually populate each cell with data.
D) Create a table and then click Convert to Text.

Accepted Answer

Selecting the data and clicking Convert Text to Table is the most efficient and accurate way to create a table from data that is separated by tab and paragraph characters. This option automatically recognizes the placement of the tab characters and converts them into appropriate columns in the table.

Question 14

To have the labels in a mail merge document match the content and formatting of the first label,which of the following should be done?
A) Click Update Labels.
B) Click Match Fields.
C) Click Finish & Merge.
D) Click Edit Recipient List.

Accepted Answer

Clicking "Update Labels" will ensure that the formatting and content of the first label are applied to all subsequent labels in the mail merge document.

Question 15

Susie is creating a recipient list for a mail merge document.She has information that she wants stored in a field called "Status." She should do which of the following?
A) Add a field called "Status".
B) Add an entry and enter "Status" in the first field.
C) There is no way to create custom fields in Word.

Accepted Answer

Susie should add a field called "Status" to create a custom field for the information she wants to store. This will ensure that the data is organized properly and can be easily sorted or filtered in the mail merge process.

Question 16

To send email messages as a result of a mail merge,select which of the following options when finishing the merge?
A) Edit the individual documents.
B) Print the documents.
C) Send email messages.

Accepted Answer

Sending email messages is the appropriate option for sending emails as a result of a mail merge. Editing the individual documents or printing may not be necessary if the goal is to send emails.

Question 17

To transfer all data in a table to text separated by tabs,which of the following should be done?
A) Change the alignment of the table.
B) Apply a table style to the table.
C) Convert the table to text.
D) Apply shading to the table.

Accepted Answer

To transfer all data in a table to text separated by tabs,the best choice is to convert the table to text. This can be done by selecting the table, navigating to the "Layout" tab in the "Table Tools" section of the ribbon, and clicking the "Convert to Text" button. Then, in the "Convert to Text" dialog box, selecting "Tabs" as the separator.

Question 18

Jerome needs to create a document with a list of names and telephone addresses for his chess club.He should select which of the following options when starting a mail merge via the Mail Merge Wizard?
A) Letters
B) E-mail messages
C) Directory
D) Labels

Accepted Answer

The "Directory" option allows for the creation of a list that includes names and contact information, which is what Jerome needs for his chess club. The other options are not as relevant to his specific needs.

Quiz 6: Managing Data With Data Tools: Analyzing Employment Data

Susan needs to send the results of a mail merge to clients who may or may not have Microsoft Office installed.She wants clients to be able to open a viewable version of the document.She should do which of the following?

To enable people viewing a document to enter a date,which of the following should be done?

Which of the following is a reason to sort a mail merge recipient list?

To add recipient address information to a mail merge document,which of the following should be done?

Jayla opened a document that has information separated by tab characters and paragraph characters.She wants the information displayed in a table.She should click Table and then Convert Text to Table.

To transfer all data in a table to text separated by tabs,convert the table to text.

Karen needs to find a recipient in a recipient list whose last name is Brady.The list also contains recipients whose first name is Brady.She should do which of the following?

Amed needs his mail merge document to print alphabetically according to the City field.He should do which of the following?

Which of the following describes the purpose of inserting a Date Picker content control?

Which of the following describes the purpose of adding a Greeting Line merge field to a document?

Ian wants to create a mail merge document based on a template from Office.com.He should select which of the following options when starting the mail merge?

Which of the following describes what happens when you preview a mail merge?

Brandon has a document with a large amount of data separated by tab characters and paragraph characters.He wants the information displayed in a table.He should do which of the following?

To have the labels in a mail merge document match the content and formatting of the first label,which of the following should be done?

Susie is creating a recipient list for a mail merge document.She has information that she wants stored in a field called "Status." She should do which of the following?

To send email messages as a result of a mail merge,select which of the following options when finishing the merge?

To transfer all data in a table to text separated by tabs,which of the following should be done?

Jerome needs to create a document with a list of names and telephone addresses for his chess club.He should select which of the following options when starting a mail merge via the Mail Merge Wizard?