Question 1

Questions such as "Is an immediate decision needed?" and "Are members prepared to discuss the topic?" should be asked when determining the Meeting Planning Question "Why are we meeting?"

Accepted Answer

Asking questions such as "Is an immediate decision needed?" and "Are members prepared to discuss the topic?" helps to clarify the purpose of the meeting and guide the planning process.

Question 2

Once the chairperson has prepared an agenda,group members should not request modifications or additions before or during the meeting.

Accepted Answer

Group members can request modifications or additions to the agenda before or during the meeting if they feel it is necessary or relevant to the discussion. It is the chairperson's responsibility to consider these requests and make changes to the agenda as needed.

Question 3

According to one study,more than 70% of executives report that most of the meetings they attend are a waste of time.

Accepted Answer

This statement is true according to the cited study.

Question 4

The chairperson of a meeting is always the group's leader.

Accepted Answer

The chairperson of a meeting is responsible for facilitating the meeting and ensuring it runs smoothly, but they do not necessarily have to be the group's leader or hold the highest position within the organization or group.

Question 5

A coincidental gathering of group members does not constitute a meeting.

Accepted Answer

A meeting has to be planned and conducted in an organized manner with a specific purpose or agenda, while a coincidental gathering of group members does not fulfill these criteria.

Question 6

In general,the ideal meeting length is one hour.

Accepted Answer

The answer of In general,the ideal meeting length is one...

Question 7

Which kind of motion comes first in the order of precedence in Parliamentary Procedures? In other words,if this motion is made by a group member,the discussion must stop to consider this motion before any other?

Accepted Answer

The motion to adjourn has the highest precedence in parliamentary procedures. If this motion is made, all discussion must stop so that members can vote on whether to end the meeting entirely. This motion is not debatable and requires a majority vote to pass.

Question 8

Which Principle of Parliamentary Procedure is expressed in the following rule: Every member has the right to vote and run for office,and the same rules apply to all members?

Accepted Answer

The principle of equal opportunity asserts that all members have the same rights and privileges, including the right to vote and run for office without any discrimination or bias. This ensures the fair representation of all members in the decision-making process.

Question 9

A good chairperson encourages participation and constructive disagreement.

Accepted Answer

Encouraging participation and constructive disagreement can lead to healthier discussions and better decision-making. It is important for the chairperson to create a safe and respectful environment where everyone feels comfortable sharing their ideas and opinions.

Question 10

After group members approve a business meeting's agenda and minutes,the next step is to take up new business.

Accepted Answer

The answer of After group members approve a business meeting's...

Question 11

If there is nothing important to talk about,a meeting can do more harm than good.

Accepted Answer

Meetings should serve a purpose and have a clear agenda. If there is nothing substantive to discuss, holding a meeting can waste time and negatively impact productivity.

Question 12

Deborah Duarte and Nancy Snyder point out that "technology cannot make up for poor planning or ill-conceived meetings.In fact,it can make the situation worse." To avoid such problems in a virtual meeting,you should

Accepted Answer

The answer of Deborah Duarte and Nancy Snyder point out...

Question 13

All of the following principles form the basis for parliamentary procedure EXCEPT

Accepted Answer

Parliamentary procedure does not require a 2/3 vote to ensure the majority rules. Rather, a simple majority vote (more than half of those present and voting) is typically sufficient to pass a motion.

Question 14

If members come late to a scheduled meeting,they should sit without participating until they have observed enough of the meeting's discussion to contribute responsibly.

Accepted Answer

This is a common business etiquette practice to ensure that individuals are fully aware of the context and discussion before contributing, rather than disrupting the flow of the meeting.

Question 15

A chairperson's job is complete when a meeting adjourns.

Accepted Answer

A chairperson's job goes beyond just leading a meeting to adjournment. They also need to ensure that the meeting is productive, everyone has an opportunity to speak, decisions are made, and important information is communicated. After the meeting, they may need to follow up on action items or distribute meeting minutes.

Question 16

All meetings follow the traditional sequence of business agenda items.

Accepted Answer

While many meetings do follow a traditional sequence of business agenda items, there is no requirement that they do so. Meetings can be structured in a variety of ways depending on their purpose and goals.

Question 17

A business agenda should include several items including a call to order,approval of the agenda,reports,unfinished business,and new business.

Accepted Answer

A business agenda typically includes these items, among others.

Question 18

A meeting's official chairperson is responsible for reviewing the minutes,distributing the minutes of the meeting,and sending any reports that were prepared.

Accepted Answer

The official chairperson of a meeting is responsible for reviewing and approving the minutes, distributing them to the attendees, and sending any reports that were prepared during the meeting.

Question 19

Which Principle of Parliamentary Procedures is express in the following rules: (1)Only one person may speak at a time,(2)Only one proposal or subject may be discussed at a time,and (3)Members must limit their remarks to the topic under discussion.

Accepted Answer

The answer of Which Principle of Parliamentary Procedures is express...

Question 20

You should balance the sequence of discussion topics in an agenda by putting important and difficult items at the very beginning of the meeting.

Accepted Answer

While it's important to address critical issues, placing all difficult items at the very beginning can overwhelm participants. It's often more effective to balance the agenda with a mix of easier and more challenging topics throughout the meeting to maintain engagement and energy levels.

Quiz 11: Planning and Conducting Meetings