Question 1

Lower expenditures than expected at a given point in time is always good.

Accepted Answer

Lower expenditures than expected can indicate underinvestment or missed opportunities, potentially leading to inefficiencies or reduced growth prospects in the long term.

Question 2

Frequent blame is considered a good motivational tool to keep project team members on track.

Accepted Answer

Frequent blame can create a negative atmosphere, reduce morale, and decrease motivation, making it an ineffective tool for keeping project team members on track.

Question 3

Earned value is a measure of overall project progress in terms of performance, budget, and schedule.

Accepted Answer

Earned value is a project management technique that integrates scope, cost, and schedule measures to assess project performance and progress, effectively combining these three critical aspects of project management.

Question 4

Earned value (EV) of a task is the budgeted cost of the work actually performed.

Accepted Answer

Earned Value (EV) is indeed the budgeted cost of the work that has actually been performed on a project or task, reflecting the value of the work completed at a specific point in time.

Question 5

If expenditures are lower than expected for a given period, this is always a good thing.

Accepted Answer

Lower expenditures than expected can indicate underinvestment, cost-cutting that impacts quality, or missed opportunities, which might not be beneficial for long-term growth or sustainability.

Question 6

Everyone associated with the project should receive the same information.

Accepted Answer

Different stakeholders may have different needs, interests, and levels of involvement in a project, requiring tailored communication strategies rather than a one-size-fits-all approach to information sharing.

Question 7

Remarks should be directly attributed to individuals in the meeting minutes.

Accepted Answer

The answer of Remarks should be directly attributed to individuals...

Question 8

The 50-50 approach for estimating progress overstates the EV of tasks that are near completion and understates the EV of tasks that have recently begun.

Accepted Answer

The answer of The 50-50 approach for estimating progress overstates...

Question 9

According to the text, there is no satisfactory way to measure accurately the percent of completion of most tasks.

Accepted Answer

The statement reflects the complexity and variability in tasks, making it challenging to develop a universally accurate measurement for the percent of completion, as tasks can vary greatly in nature, scope, and criteria for completion.

Question 10

An overload of reporting is just as dangerous as underreporting.

Accepted Answer

Overload of reporting can lead to information fatigue, making it difficult for individuals to discern important information, potentially leading to decision-making paralysis or overlooking critical details, similar to the risks posed by underreporting.

Question 11

Weekly progress report meetings should be rarely held.

Accepted Answer

Weekly progress report meetings are typically held regularly, not rarely.

Question 12

Exception reports are prepared to disseminate the results of a special study.

Accepted Answer

Exception reports are typically generated to highlight deviations or exceptions from standard operating procedures or expected results, not to disseminate the results of a special study.

Question 13

In general, it is preferable to have periodic reports.

Accepted Answer

The answer of In general, it is preferable to have...

Question 14

Significant differences from the plan should be archived so they can be reviewed once the project is completed.

Accepted Answer

The answer of Significant differences from the plan should be...

Question 15

All reports go to the steering committee when the project is completed.

Accepted Answer

Not all reports necessarily go to the steering committee when a project is completed; it depends on the organization's policies and the specific governance structure of the project. Some reports might be directed to specific departments, project sponsors, or other stakeholders based on their relevance and the information needs of each group.

Question 16

To maximize efficiency, project team meetings should follow Robert's Rules of Order.

Accepted Answer

Robert's Rules of Order is a formal set of parliamentary procedures designed for legislative bodies and large assemblies, not specifically tailored for the often more flexible and dynamic needs of project team meetings. Efficiency in project meetings is better achieved through clear agendas, time management, and active facilitation rather than strict parliamentary procedure.

Question 17

Earned value is a measure for overall project progress in terms of performance, budget and schedule.

Accepted Answer

Earned value is a project management technique that integrates scope, cost, and schedule measures to assess project performance and progress.

Question 18

Exception reports are primarily intended for unexpected situations.

Accepted Answer

Exception reports are designed to highlight occurrences that fall outside of the normal operating range or expected results, thereby signaling unexpected situations that may require attention or action.

Question 19

It is a good idea to use periodic reports so the project manager is always up-to-date on the project.

Accepted Answer

The answer of It is a good idea to use...

Question 20

Project review meetings are always important.

Accepted Answer

Project review meetings are essential for tracking progress, identifying risks, and making necessary adjustments to ensure project success.

Quiz 7: Monitoring and Controlling the Project