Question 1

What is the correct filing order for the following four names?
(1)Department of Education, Jefferson County
(2)Department of Justice, Jefferson County
(3)Department of Corrections, Jefferson County
(4)Department of Transportation, Jefferson County ​
A)3, 1, 4, 2
B)3, 1, 2, 4
C)3, 2, 1, 4
D)2, 1, 3, 4

Accepted Answer

The correct filing order is alphabetical by department name, so Corrections comes first, followed by Education, Justice, and Transportation. Within each department, the county name is the same, so it does not affect the filing order. Therefore, the correct order is 3, 1, 2, 4.

Question 2

What is the second unit for the filing segment Fire Department, City of Seattle? ​
A)Fire
B)Department
C)City
D)Seattle

Accepted Answer

The answer of What is the second unit for the...

Question 3

What is the key unit for the filing segment Fuerstentum Liechtenstein (English translation: Principality of Liechtenstein)? ​
A)Fuerstentum Liechtenstein
B)Principality of Liechtenstein
C)Principality of
D)Liechtenstein

Accepted Answer

"Liechtenstein" is the key unit for the filing segment as it is the official name of the country. The other options include additional words and are not necessary for the filing segment.

Question 4

What is the key unit for the filing segment Lietuvos Respublika (English translation: Republic of Lithuania)? ​
A)Lietuvos Respublika
B)Republic
C)Lithuania
D)Lithuania Republic of

Accepted Answer

The key unit for the filing segment "Lietuvos Respublika" (English translation: Republic of Lithuania) is "Lithuania" because in library cataloging and filing systems, geographical names are often used as the key unit for organization, and the specific form of government (e.g., Republic) is not typically included in the key unit.

Question 5

You are sorting paper records, and two people have the same name. To determine the correct filing order, you should look at the ​
A)city names.
B)state names.
C)ZIP Codes.
D)street names.

Accepted Answer

The answer of You are sorting paper records, and two...

Question 6

Which of the following filing segments would be first? ​
A)Mrs. Andrea Strutin, 4550 SE Flavel Street, Salem, Oregon
B)Mrs. Andrea Strutin, 975 Cedar Street, Salem, Massachusetts
C)Mrs. Andrea Strutin, 2635 NE 26 Street, Portland, Oregon
D)Mrs. Andrea Strutin, 6550 Main Street, Portland, Maine

Accepted Answer

The answer of Which of the following filing segments would...

Question 7

What is the key unit for the filing segment Fire Department, City of Seattle? ​
A)Fire
B)Department
C)City of
D)Seattle

Accepted Answer

The key unit for the filing segment "Fire Department, City of Seattle" is "Seattle" because in hierarchical filing systems, geographical locations (cities, in this case) often serve as the primary distinguishing factor.

Question 8

What is the indexed order of the cross-reference for this filing segment Fuerstentum Liechtenstein (English translation: Principality of Liechtenstein)? ​
A)Liechtenstein
B)Fuerstentum Liechtenstein
C)Principality of Liechtenstein
D)Liechtenstein Principality of

Accepted Answer

In indexing and cross-referencing, the original name of the entity as it is officially recognized or used in its native language is typically prioritized. "Fuerstentum Liechtenstein" is the German name for the Principality of Liechtenstein, reflecting its official designation in its native context.

Question 9

What is the second level of the filing segment National Park Service, Department of the Interior? ​
A)United
B)Interior, Department of
C)United States Government
D)Government

Accepted Answer

The second level of the filing segment for the National Park Service is the Department of the Interior, which is option B. Option A refers to a general term and is not specific to the National Park Service or Department of the Interior. Option C refers to a broader entity than the Department of the Interior, and option D is too general and does not specify the Department of the Interior or the National Park Service.

Question 10

What is the correct filing order for the following four names?
(1)Cook County Treasurer
(2)Cook County Board of Commissioners
(3)Cook County Auditor
(4)Cook County Sheriff's Department
A)3, 2, 4, 1
B)3, 2, 1, 4
C)3, 4, 2, 1
D)2, 3, 4, 1

Accepted Answer

The correct filing order is based on alphabetical order of the titles: Auditor, Board of Commissioners, Sheriff's Department, Treasurer.

Question 11

What is the first level for the filing segment Federal Bureau of Investigation? ​
A)United
B)Federal Bureau of Investigation
C)Government
D)United States Government

Accepted Answer

The first level for the filing segment for the Federal Bureau of Investigation is "United States Government" because it is a federal agency, and federal agencies are categorized under the United States Government in filing systems.

Question 12

What is the second level for this filing segment Federal Bureau of Investigation? ​
A)Federal Bureau
B)Investigation
C)Investigation Federal Bureau (of)
D)United States Government

Accepted Answer

The answer of What is the second level for this...

Question 13

Filing by subject within an alphabetic arrangement is helpful for finding records for ​
A)special promotions or celebrations.
B)bids or projects.
C)applications.
D)All of the above

Accepted Answer

Filing by subject within an alphabetic arrangement is versatile and can be used for various types of records, including special promotions or celebrations, bids or projects, and applications, making it helpful for organizing and finding records across different categories.

Question 14

Cross-references should be prepared for foreign business names by ​
A)indexing the foreign business name as written in the foreign language.
B)writing the English translation on the original documents.
C)ignoring the foreign language.
D)None of the above

Accepted Answer

Cross-references should be prepared by indexing the foreign business name as written in the foreign language to avoid confusion and ensure accuracy in communication and documentation. Translations may vary and can cause misunderstandings or errors. Ignoring the foreign language is not an option when dealing with international business.

Question 15

What is the correct filing order for the following four names?
(1)Ohio State Patrol
(2)Ohio State Fire Marshall
(3)Ohio State Transportation Department
(4)Ohio State Health Department ​
A)2, 4, 1, 3
B)2, 1, 4, 3
C)2, 4, 3, 1
D)2, 3, 1, 4

Accepted Answer

The correct filing order is determined alphabetically by the first letter of each department name following "Ohio State": Fire Marshall (F), Health Department (H), Patrol (P), Transportation Department (T).

Question 16

What is the correct filing order for the following four names?
(1)Applications Clerk Ripley, Adam
(2)Applications Clerk Ripley, Jana
(3)Applications Clerk Ripley, Adam J.
(4)Applications Clerk Ripley, Arthur ​
A)1, 2, 3, 4
B)1, 3, 2, 4
C)1, 3, 4, 2
D)3, 1, 2, 4

Accepted Answer

When filing alphabetically, you first consider the last name, then the first name, and finally any middle initials or names. Therefore, we would file them in this order:
- Ripley, Adam
- Ripley, Adam J.
- Ripley, Arthur
- Ripley, Jana
Therefore, the correct filing order is 1, 3, 4, 2, making the answer C.

Question 17

What is the correct filing order for the following four names?
(1)Police Department, City of Memphis
(2)Fire Department, City of Memphis
(3)Bureau of Public Works, City of Memphis
(4)Public Library, City of Memphis ​
A)2, 1, 4, 3
B)2, 1, 3, 4
C)1, 2, 3, 4
D)2, 3, 1, 4

Accepted Answer

The answer of What is the correct filing order for...

Question 18

What is the indexed order of the cross-reference for the filing segment Lietuvos Respublika (English translation: Republic of Lithuania)? ​
A)Republic of Lithuania
B)Lietuvos Respublika
C)Lietuvos Republic of
D)Linthuania Respublika

Accepted Answer

The indexed order should follow the official name of the country, which is "Lietuvos Respublika" in Lithuanian language. Therefore, option B is the correct choice as it directly matches the official name. Option A is also acceptable as it provides the English translation of the name. Options C and D are incorrect as they do not match the official name and have misspellings.

Question 19

What is the key unit for the filing segment New York City Police Department? ​
A)New
B)New York
C)Police
D)Department

Accepted Answer

The key unit for filing is the first unit not considered a preposition, article, or conjunction, making "New" the correct choice for the New York City Police Department.

Question 20

What is the correct filing order for the following four names?
(1)Ms. Angela Simmons, Portland, Oregon
(2)Ms. Angela Simmons, Portland, Texas
(3)Ms. Angela Simmons, Portland, Maine
(4)Ms. Angela Simmons, Portland, Connecticut ​
A)4, 3, 1, 2
B)3, 2, 1, 4
C)2, 3, 4, 1
D)3, 1, 4, 2

Accepted Answer

The correct filing order is based on the alphabetical order of the states: Connecticut, Maine, Oregon, Texas.

Quiz 5: Alphabetic Indexing Rules 9-10

What is the correct filing order for the following four names? (1) Department of Education, Jefferson County (2) Department of Justice, Jefferson County (3) Department of Corrections, Jefferson County (4) Department of Transportation, Jefferson County

What is the second unit for the filing segment Fire Department, City of Seattle?

What is the key unit for the filing segment Fuerstentum Liechtenstein (English translation: Principality of Liechtenstein) ?

What is the key unit for the filing segment Lietuvos Respublika (English translation: Republic of Lithuania) ?

You are sorting paper records, and two people have the same name. To determine the correct filing order, you should look at the

Which of the following filing segments would be first?

What is the key unit for the filing segment Fire Department, City of Seattle?

What is the indexed order of the cross-reference for this filing segment Fuerstentum Liechtenstein (English translation: Principality of Liechtenstein) ?

What is the second level of the filing segment National Park Service, Department of the Interior?

What is the correct filing order for the following four names? (1) Cook County Treasurer (2) Cook County Board of Commissioners (3) Cook County Auditor (4) Cook County Sheriff's Department

What is the first level for the filing segment Federal Bureau of Investigation?

What is the second level for this filing segment Federal Bureau of Investigation?

Filing by subject within an alphabetic arrangement is helpful for finding records for

Cross-references should be prepared for foreign business names by

What is the correct filing order for the following four names? (1) Ohio State Patrol (2) Ohio State Fire Marshall (3) Ohio State Transportation Department (4) Ohio State Health Department

What is the correct filing order for the following four names? (1) Applications Clerk Ripley, Adam (2) Applications Clerk Ripley, Jana (3) Applications Clerk Ripley, Adam J. (4) Applications Clerk Ripley, Arthur

What is the correct filing order for the following four names? (1) Police Department, City of Memphis (2) Fire Department, City of Memphis (3) Bureau of Public Works, City of Memphis (4) Public Library, City of Memphis

What is the indexed order of the cross-reference for the filing segment Lietuvos Respublika (English translation: Republic of Lithuania) ?

What is the key unit for the filing segment New York City Police Department?

What is the correct filing order for the following four names? (1) Ms. Angela Simmons, Portland, Oregon (2) Ms. Angela Simmons, Portland, Texas (3) Ms. Angela Simmons, Portland, Maine (4) Ms. Angela Simmons, Portland, Connecticut

Quiz 5: Alphabetic Indexing Rules 9-10

What is the correct filing order for the following four names? (1) Department of Education, Jefferson County (2) Department of Justice, Jefferson County (3) Department of Corrections, Jefferson County (4) Department of Transportation, Jefferson County ​

What is the second unit for the filing segment Fire Department, City of Seattle? ​

What is the key unit for the filing segment Fuerstentum Liechtenstein (English translation: Principality of Liechtenstein) ? ​

What is the key unit for the filing segment Lietuvos Respublika (English translation: Republic of Lithuania) ? ​

You are sorting paper records, and two people have the same name. To determine the correct filing order, you should look at the ​

Which of the following filing segments would be first? ​

What is the key unit for the filing segment Fire Department, City of Seattle? ​

What is the indexed order of the cross-reference for this filing segment Fuerstentum Liechtenstein (English translation: Principality of Liechtenstein) ? ​

What is the second level of the filing segment National Park Service, Department of the Interior? ​

What is the correct filing order for the following four names? (1) Cook County Treasurer (2) Cook County Board of Commissioners (3) Cook County Auditor (4) Cook County Sheriff's Department

What is the first level for the filing segment Federal Bureau of Investigation? ​

What is the second level for this filing segment Federal Bureau of Investigation? ​

Filing by subject within an alphabetic arrangement is helpful for finding records for ​

Cross-references should be prepared for foreign business names by ​

What is the correct filing order for the following four names? (1) Ohio State Patrol (2) Ohio State Fire Marshall (3) Ohio State Transportation Department (4) Ohio State Health Department ​

What is the correct filing order for the following four names? (1) Applications Clerk Ripley, Adam (2) Applications Clerk Ripley, Jana (3) Applications Clerk Ripley, Adam J. (4) Applications Clerk Ripley, Arthur ​

What is the correct filing order for the following four names? (1) Police Department, City of Memphis (2) Fire Department, City of Memphis (3) Bureau of Public Works, City of Memphis (4) Public Library, City of Memphis ​

What is the indexed order of the cross-reference for the filing segment Lietuvos Respublika (English translation: Republic of Lithuania) ? ​

What is the key unit for the filing segment New York City Police Department? ​

What is the correct filing order for the following four names? (1) Ms. Angela Simmons, Portland, Oregon (2) Ms. Angela Simmons, Portland, Texas (3) Ms. Angela Simmons, Portland, Maine (4) Ms. Angela Simmons, Portland, Connecticut ​