Question 1

An Access report that you export to an .rtf file is not linked to ____.
A) the Access table
B) Microsoft Word
C) the Access database
D) the .rtf file

Accepted Answer

The answer of An Access report that you export to...

Question 2

When you merge data from an Access database with a Word document, the document opens with the Mail Merge task pane open.

Accepted Answer

When you merge data from an Access database with a Word document, the document opens with the Mail Merge task pane open by default.

Question 3

To save a database with a new name, click the File tab and select the Save As New Database command.​

Accepted Answer

The correct command is "Save As" under the File tab, not "Save As New Database."

Question 4

An Access table you import into Word is not ____.
A) embedded
B) editable
C) linked
D) locked

Accepted Answer

When you import an Access table into Word, it is linked not embedded. This means that any changes made to the original Access table will be reflected in the Word document. The table is editable, but not locked.

Question 5

You can merge a(n) ____ database with a Word letter to produce a series of individually addressed form letters.
A) Excel
B) PowerPoint
C) Outlook
D) Access

Accepted Answer

The answer of You can merge a(n) ____ database with...

Question 6

In Access, the Query Wizard button appears in the ____ tab.
A) File
B) Edit
C) Query
D) Create

Accepted Answer

The Query Wizard button allows users to create a query and is located in the Create tab. Therefore, the best choice is D.

Question 7

An Access table imported into Word is linked, so any changes you make to the database in Access appear in the table exported to Word.

Accepted Answer

When you import an Access table into Word, it is not dynamically linked by default; changes made in the Access database after the import will not automatically reflect in the Word document.

Question 8

The Address Block button is found on the ____ group.
A) Name & Address
B) Insert Address
C) Write & Insert Fields
D) Address

Accepted Answer

The Address Block button is found on the Write & Insert Fields group.

Question 9

Once you merge Access data with a form letter, you cannot filter the results.​

Accepted Answer

You can filter the results of a merged Access data with a form letter in Microsoft Word.

Question 10

The first step in merging an Access database with Word is to create a query datasheet.

Accepted Answer

To merge an Access database with Word, the first step is to create a query datasheet in Access which will contain the data to be merged with the Word document.

Question 11

To include Access data in a Word document, you can export a table or a query to a document  ____ that you can open in Word.
A) in Rich Text Format
B) as a JPEG
C) in .accdb format
D) in HTML format

Accepted Answer

Exporting the table or query in Rich Text Format is the best choice as it allows for the data to be easily imported into a Word document and retains the formatting of the data. The other options (JPEG, .accdb, HTML) may not preserve the formatting or may not be compatible with Word.

Question 12

In Access, the ____ is a dialog box where you can select all the fields that you want to include in the table you will merge with a form letter you create in Word.
A) Simple Query Wizard
B) Advanced Query Wizard
C) Merge Query Wizard
D) Word Query Wizard

Accepted Answer

The answer of In Access, the ____ is a dialog...

Question 13

The Query Wizard button opens the ____.
A) Simple Query Wizard dialog box
B) Smart Query Wizard dialog box
C) Query Wizard dialog box
D) Merge it With Microsoft Office Word dialog box

Accepted Answer

The answer of The Query Wizard button opens the ____.
A)...

Question 14

To change the margins for a Word document, click the Margins command on the Preview tab.​

Accepted Answer

The Margins command can be found on the Layout tab, not the Preview tab.

Question 15

Before you click the Finish & Merge button, you should click the ____ button to see if any spaces need to be added or deleted.
A) Preview
B) Preview Results
C) Check Spacing
D) Preview Merge

Accepted Answer

The correct option is "Preview Results" because it allows you to see how the final document will look after merging, helping you identify if any spaces need to be added or deleted.

Question 16

In Access, Word Merge is on the ____ tab.
A) Mail
B) Merge
C) Mail Merge
D) External Data

Accepted Answer

The answer of In Access, Word Merge is on the...

Question 17

When you export an Access report to Word, the document is formatted with [Tab] characters that separate the data columns.​

Accepted Answer

When exporting an Access report to Word, the data columns are often separated by tab characters to maintain the layout and alignment of the report in the Word document.

Question 18

When merging from Access to Word, you can initiate the merge process directly from Access by using the ____ feature to merge data contained in an Access query datasheet with a Word document.
A) Merge All
B) Merge it
C) Combine Access and Word
D) Merge it with Microsoft Office Word

Accepted Answer

The answer of When merging from Access to Word, you...

Question 19

You export an Access table to Word when you will not need to update the exported information when the database information changes.

Accepted Answer

The answer of You export an Access table to Word...

Question 20

If you export an Access report to Word, you can use the tools in Word to convert the report into a(n) ____.
A) list
B) table
C) chart
D) outline

Accepted Answer

The answer of If you export an Access report to...

Quiz 5: Productivity Apps for School and Work Word, Analyzing Data Using Formulasmodifying the Database Structureintegrating Word, Excel, and Access

An Access report that you export to an .rtf file is not linked to ____.

When you merge data from an Access database with a Word document, the document opens with the Mail Merge task pane open.

To save a database with a new name, click the File tab and select the Save As New Database command.​

An Access table you import into Word is not ____.

You can merge a(n) ____ database with a Word letter to produce a series of individually addressed form letters.

In Access, the Query Wizard button appears in the ____ tab.

An Access table imported into Word is linked, so any changes you make to the database in Access appear in the table exported to Word.

The Address Block button is found on the ____ group.

Once you merge Access data with a form letter, you cannot filter the results.​

The first step in merging an Access database with Word is to create a query datasheet.

To include Access data in a Word document, you can export a table or a query to a document ____ that you can open in Word.

In Access, the ____ is a dialog box where you can select all the fields that you want to include in the table you will merge with a form letter you create in Word.

The Query Wizard button opens the ____.

To change the margins for a Word document, click the Margins command on the Preview tab.​

Before you click the Finish & Merge button, you should click the ____ button to see if any spaces need to be added or deleted.

In Access, Word Merge is on the ____ tab.

When you export an Access report to Word, the document is formatted with [Tab] characters that separate the data columns.​

When merging from Access to Word, you can initiate the merge process directly from Access by using the ____ feature to merge data contained in an Access query datasheet with a Word document.

You export an Access table to Word when you will not need to update the exported information when the database information changes.

If you export an Access report to Word, you can use the tools in Word to convert the report into a(n) ____.

To save a database with a new name, click the File tab and select the Save As New Database command.

Once you merge Access data with a form letter, you cannot filter the results.

To change the margins for a Word document, click the Margins command on the Preview tab.

When you export an Access report to Word, the document is formatted with [Tab] characters that separate the data columns.