Question 1

Which of the following are actions within the recommended risk management procedure?
1)Identify
2)Plan
3)Solve
4)Communicate
A)1, 2
B)1, 3
C)2, 3, 4
D)1, 2, 4

Accepted Answer

The five steps are Identify, Assess, Plan, Implement, and Communicate. First the context and risks need to be identified, then an evaluation of the risks (for which there are several methods available), followed by a plan, and finally the implementation of that plan. Communication should be ongoing throughout the whole risk management procedure.
Key takeaway: Advanced Project Managers realize that how many ranks their risks is almost important as identifying them in the first place. If a Project Manager doesn't have a method to tackle the risks with the highest risk level first, then the assessment phase is a failure. One must carry the process through all phases to realize the benefits of effective risk management.

Question 2

What are the three options specified within a Business Case?
1)Do nothing
2)Do something
3)Do the minimum
4)Follow Program Management recommendations
A)1, 2, 3
B)1, 2, 4
C)2, 3, 4
D)1, 3, 4

Accepted Answer

"Do nothing," "do something," and "do the minimum." These are the only three options that should be specified.
Key takeaway: "Do nothing" should always be the starting point for evaluation of other options. The project benefits are defined by the difference between the "do nothing" option and the "do something"/"do the minimum" options.

Question 3

Which of the following is NOT a type of Issue?
A)Request for Change
B)Problem/concern
C)Threat
D)Off-specification

Accepted Answer

Threat. A Threat is a type of Risk. Issues have already occurred. Risks have a probability of occurring in the future.
Key takeaway: Only the 3 types of Issue should be entered in the Issue Register: a Request for Change is a proposal for a change to the baseline; an off-specification is a missing product, or a product not meeting its specification; a problem/concern is anything else that has already happened and needs to be resolved or taken into account by the Project Manager.

Question 4

Which Stage does PRINCE2 recommend always be used?
A)Initiating a Project.
B)Closing a Project.
C)Starting up a Project.
D)Implementing a Project.

Accepted Answer

Initiating a Project. A PRINCE2 project should consist of this stage and one other.
Key takeaway: The Initiating a Project stage takes care of much of the initial project admin. It also allows for the project to be defined and provides an end of stage point for the business plan to be approved (in line with the principle of continued business justification) and the project to proceed to the next stage.

Question 5

Which of the following statements are true?
1)A project must always be managed
2)A project does not always require a plan
3)A project must have regular meetings throughout the projectlifespan
4)A project has a limited lifespan.
A)1, 3
B)2, 3
C)1, 4
D)1, 2, 4

Accepted Answer

An unmanaged or open-ended piece of work cannot be called a project, according to PRINCE2.
Key takeaway: The principle of tailoring PRINCE2 to the project environment means (amongst other things) that certain processes and products can be simplified or expanded as necessary. It does not mean that management or plans can be dispensed with altogether. It may also come as a surprise that, despite the prevalence of meetings in modern projects, they are not always necessary.

Question 6

Which of the following products is NOT related to the PRINCE2 approach to change?
A)Configuration Management Strategy
B)Quality Register
C)Issue Register
D)Daily Log

Accepted Answer

Quality Register. This is, of course, related to the PRINCE2 approach to Quality.
Key takeaway: The PRINCE2 approach to Change includes a number of documents: Configuration Management Strategy, Configuration Item Records, Product Status Accounts, Daily Log, Issue Register, and Issue Reports.

Question 7

Which of the following attributes should the project board have?
A)Experience of Quality control.
B)Sufficient authority to allocate resources.
C)Knowledge of PRINCE2.
D)Knowledge of standards applicable to the project.

Accepted Answer

Sufficient authority to allocate resources.
Key takeaway: Without sufficient authority to allocate the resources, be they business, supplier, or user, the Project Board cannot fulfil its basic function, and it will not be possible for the project to proceed.

Question 8

During which Process is the Work Package status reviewed?
A)Directing a Project.
B)Managing a Stage Boundary.
C)Managing Product Delivery.
D)Controlling a Stage.

Accepted Answer

Controlling a Stage.
Key takeaway: The Team Manager will report back to the Project Manager, either in regular Checkpoint Reports, or to indicate that there is a new risk or issue.

Question 9

In the Quality Audit Trail, Quality Control includes which of the following?
1)Quality Register
2)Acceptance Records
3)Quality and Approval Records
4)Quality Methods
A)1, 2
B)1, 3, 4
C)1, 2, 3
D)1, 2, 3, 4

Accepted Answer

Quality Methods are covered by Quality Planning, not Quality Control.
Key takeaway: The Quality Audit Trail consists of Quality Planning and Quality Control products. Planning products relate to the content, while control products relate to the methods used to track the quality. For example, the customer's quality expectations are a planning product.

Question 10

Which of the following products is NOT created during the Initiating a Project process?
A)Quality Management Strategy
B)Lessons Log
C)Project Product Description
D)Exception Plan

Accepted Answer

Exception Plan. At this early point in the project, is no detailed plan to have an exception to.
Key takeaway: Almost all of the key documents are created during the Initiating a Project process, although most of them will be updated at various points throughout the life of the project.

Question 11

Which of the following are fields in the Quality Register?
1)Product identifier(s)
2)Roles and responsibilities
3)Reporting
4)Quality records
A)1 and 4
B)1, 3, and 4
C)1, 2, and 4
D)1, 2, 3, and 4

Accepted Answer

This is a field in several other products, including the Quality Management Strategy and the Risk Management Strategy.
Key takeaway: The Quality Register defines each quality management activity that is planned or has already taken place. It provides information to aid in the creation of End Stage and End Project Reports. It acts as a quality summary and provides a pointer to the quality records for each product within the project.

Question 12

In which of the following reports are risks communicated?
1)Checkpoint Reports
2)Highlight Reports
3)Lessons Reports
4)End Project Reports
A)1, 2
B)1, 3
C)1, 2, 3
D)1, 2, 3, 4

Accepted Answer

Risks are communicated in all these reports, as well as the End Stage Report.
Key takeaway: It is important that Risks are communicated as soon as possible so that all stakeholders are aware and suitable action can be recommended and taken. The only exception is when informing external stakeholders about risks, which may require extra care. In this instance the Communication Management Strategy should provide the appropriate guidelines.

Question 13

Which of the following activities is one of the responsibilities of a Team Manager?
A)Liaise with any Project Assurance and Project Support roles
B)Maintain the Issues Register
C)Authorize Work Packages
D)Assist the Project Manager in developing the Business Case

Accepted Answer

Liaise with any Project Assurance and Project Support roles.
Key takeaway: The Team Manager's responsibility is primarily to ensure the production-to an appropriate quality-of the products specified in the Work Packages. Any activities not directly related to this are not his responsibility.

Question 14

When a work package is returned, which of the following actions does PRINCE2 recommend?
1)Notify the Project Board
2)Update the Team Plan
3)Review the Approval Records
4)Update the Stage Plan
A)1 and 2
B)2 and 3
C)1, 2, and 3
D)1, 3, and 4

Accepted Answer

A Work Package delivery involves the Team Manager and the Project Manager.
Key takeaway: The Project Manager has sole responsibility for dealing with the Team Manager and associated Work Packages. It is only if tolerances for the stage are exceeded that the Project Board needs to be involved.

Question 15

Which role has the responsibility of setting project tolerances?
A)Corporate or Programme Management
B)Executive
C)Project Manager
D)Project Board

Accepted Answer

Corporate or Programme management. The project tolerances are documented in the Project Mandate.
Key takeaway: Tolerances are always set one level above that of the person responsible. Project tolerances are set by corporate or programme management and the project board are responsible for monitoring deviations. The project board then sets stage tolerances for the project manager, who in turn sets work package tolerances for the team manager, who may in turn even set tolerances for a team member.

Question 16

What does it mean to tailor PRINCE2 to the project environment?
1)Some elements of PRINCE2 should be omitted
2)The principles should be adapted depending on the environment
3)The methods should be adapted to suit the circumstances
4)Blind obedience to project processes should be avoided
A)1 and 2
B)2 and 3
C)1 and 4
D)3 and 4

Accepted Answer

The 'robotic' route of blind obedience should be avoided at all costs.
Key Takeaway: Without adherence to the principles of PRINCE2, a project cannot be classed as a PRINCE2 project. Whilst certain elements can be merged or dealt with very briefly, it is not advisable to simply omit anything.

Question 17

Who is responsible for communicating with stakeholders?
A)Executive
B)Senior User
C)Project Manager
D)Project Board

Accepted Answer

The Project Board. It is the responsibility of the entire board to liaise with stakeholders.
Key takeaway: The precise methods of communication should be documented in the Communication Management Strategy. The Project Board may also call upon Project Assurance for advice in this area.

Question 18

At what point is the Stage Plan produced?
A)During the Stage Boundary
B)Starting up a Project
C)Near the end of the previous stage
D)Managing Product Delivery

Accepted Answer

Near the end of the previous stage. This answer can also be amended to add 'or as soon as there is sufficient information.
Key takeaway: The Project Manager should be putting together the Stage Plan for the next stage as soon as he has enough information to do so. This may mean that the construction of the next stage plan is a continual process throughout the current stage, or it may mean that it is one of the final activities to be performed. It will likely vary from project to project.

Question 19

What should a Project Manager do when a stage tolerance is forecast to be exceeded?
A)Create an Exception Report
B)Recommend closing the project
C)Add an entry to the Daily Log
D)Update the Stage Plan

Accepted Answer

Create an Exception Report. The Project Board needs to be notified as soon as possible.
Key takeaway: Note that this action occurs when the stage tolerance is forecast to be exceeded.

Question 20

What is the PRINCE2 term for a deliverable?
A)Item
B)Process
C)Product
D)Work Package

Accepted Answer

Product. This is in line with the PRINCE2 principle of Focus on Products.
Key Takeaway: All deliverables within a PRINCE2 project are products. This includes not only the final product, but all documents and other items that may be created during the project. For example, the Lessons Log and Risk Management Strategy are both products and should be treated as such.

Quiz 1: Projects in Controlled Environments Foundation

Which of the following are actions within the recommended risk management procedure? 1) Identify 2) Plan 3) Solve 4) Communicate

What are the three options specified within a Business Case? 1) Do nothing 2) Do something 3) Do the minimum 4) Follow Program Management recommendations

Which of the following is NOT a type of Issue?

Which Stage does PRINCE2 recommend always be used?

Which of the following statements are true? 1) A project must always be managed 2) A project does not always require a plan 3) A project must have regular meetings throughout the projectlifespan 4) A project has a limited lifespan.

Which of the following products is NOT related to the PRINCE2 approach to change?

Which of the following attributes should the project board have?

During which Process is the Work Package status reviewed?

In the Quality Audit Trail, Quality Control includes which of the following? 1) Quality Register 2) Acceptance Records 3) Quality and Approval Records 4) Quality Methods

Which of the following products is NOT created during the Initiating a Project process?

Which of the following are fields in the Quality Register? 1) Product identifier(s) 2) Roles and responsibilities 3) Reporting 4) Quality records

In which of the following reports are risks communicated? 1) Checkpoint Reports 2) Highlight Reports 3) Lessons Reports 4) End Project Reports

Which of the following activities is one of the responsibilities of a Team Manager?

When a work package is returned, which of the following actions does PRINCE2 recommend? 1) Notify the Project Board 2) Update the Team Plan 3) Review the Approval Records 4) Update the Stage Plan

Which role has the responsibility of setting project tolerances?

What does it mean to tailor PRINCE2 to the project environment? 1) Some elements of PRINCE2 should be omitted 2) The principles should be adapted depending on the environment 3) The methods should be adapted to suit the circumstances 4) Blind obedience to project processes should be avoided

Who is responsible for communicating with stakeholders?

At what point is the Stage Plan produced?

What should a Project Manager do when a stage tolerance is forecast to be exceeded?

What is the PRINCE2 term for a deliverable?