Question 1

Which process can be carried out without using PRINCE2?
A)Directing a Project.
B)Starting up a Project.
C)Managing Product Delivery.
D)Closing a Project.

Accepted Answer

Managing Product Delivery. This sits outside the PRINCE2 framework.
Managing Product Delivery allows a PRINCE2 project to assign Work Packages to suppliers that may use different methodologies. In this way, the supplier can manage their own project in any way they choose, as long as they adhere to what is agreed in the Work Package (e.g. for reporting purposes).

Question 2

Which of the following is part of the PRINCE2 product based planning approach?
A)Ensure each product has a Configuration Item record.
B)Create the products.
C)Test the products.
D)Create the Product Breakdown Structure.

Accepted Answer

Create the Product Breakdown Structure.
Key takeaway: The product based planning approach consists of writing the Project Product Description for the Project Plan, followed by the creation of the breakdown structure, the individual product descriptions, and the product flow diagram.

Question 3

During which process is a Checkpoint Report produced?
A)Managing Product Delivery
B)Controlling a Stage
C)Managing a Stage Boundary
D)Directing a Project

Accepted Answer

Managing Product Delivery. The Checkpoint Report is made at a pre-determined frequency.
Key takeaway: The Work Package includes details of when Checkpoint Reports should be produced by the Team Manager for the Project Manager. These reports allow the Project Manager to monitor the status of the Work Package and ensure that it is on schedule.

Question 4

Which PRINCE2 theme is one of the few to provide techniques?
A)Planning
B)Risk
C)Organisation
D)Progress

Accepted Answer

Risk. Risk estimation and evaluation techniques are provided, although their use is not considered mandatory.
Key takeaway: PRINCE2 is not a strict methodology, rather it is a framework. The intention is to provide the basis for a successful project without dictating how specific tasks should be performed.

Question 5

Which of the following are valid responses to a Request for Change?
1)Approve the change
2)Defer decision
3)Increase the tolerances
4)Ask for an exception plan
A)1, 2
B)1, 2, 4
C)2, 3, 4
D)1, 2, 3, 4

Accepted Answer

Increasing the tolerances is not an option.
Key takeaway: The Project Board can approve or reject the request, defer the decision, or ask for more information. They can also request an Exception Plan from the Project Manager. They cannot increase the tolerances to take the request into account and tolerances should never be used to fund Requests for Change.

Question 6

Is it possible to change a Product Description once it has been approved?
A)Yes, but only if the Project Manager deems it necessary.
B)Yes, but only if the Project Board approves the change.
C)Yes, but only via change control.
D)No.

Accepted Answer

Yes, but only via change control.
Key takeaway: The Product Description is a product, as with all documents in PRINCE2. Once a product has been approved, the only way to change it is through change control. This allows changes to be tracked back in the event there are any issues.

Question 7

To which section of the Quality Management Strategy does the assignment of the Project Manager role belong?
A)Roles and responsibilities
B)Quality planning
C)Quality assurance
D)This is not part of the Quality Management Strategy.

Accepted Answer

This is not part of the Quality Management Strategy. The Executive appoints the project manager in the Starting up a Project process.
Key takeaway: The Quality Management Strategy defines how quality issues should be handled. These include quality checks and logs, where responsibilities lie, and how checks should be performed. The Project Manager role is assigned during the Starting up a Project process, before this document is produced as part of project initiation.

Question 8

As part of which process are decisions made regarding stage tolerance exceptions?
A)Directing a Project
B)Managing Stage Boundaries
C)Controlling a Stage
D)Managing Product Delivery

Accepted Answer

Directing a Project. The Project Board will make the decision.
Key takeaway: Decisions on tolerance exceptions are always made at the level that set the tolerances. For project tolerances, that would mean Corporate or Programme Management. For stage tolerances, it is the Project Board, and for Work Package tolerances, it is the Project Manager.

Question 9

Which of the following statements is true?
A)Management stages and technical stages must always be aligned.
B)Technical stages may not overlap.
C)Management stages may overlap.
D)Technical stages may span a management stage boundary.

Accepted Answer

Technical stages may span a management stage boundary.
Key takeaway: While management stages are mandatory, technical stages are not. They are intended to group activities by a specific technical skill set-for example design, build, and test. Often, they will coincide with the management stage boundaries, but there is no requirement for them to do so.

Question 10

The Project Brief is assembled in which process?
A)Starting up a Project
B)Initiating a Project
C)Directing a Project
D)Controlling a Stage

Accepted Answer

Starting up a Project.
Key takeaway: The Project Brief describes the purpose of the project along with the cost, performance, time requirements, and constraints for starting the project. Since the Starting up a Project process is a pre-project activity, it is important that all this information is documented then, before the project is started in the Initiating a Project phase. The Project Brief is then used to create the Project Initiation Document.

Question 11

Which of the following roles must be mutually exclusive according to PRINCE2?
1)Executive
2)Project Manager
3)Project Assurance
4)Project Support
A)1, 2
B)2, 3
C)2, 4
D)3, 4

Accepted Answer

Project Manager and Project Assurance.
Key takeaway: Project Assurance is there to support the Project Board and to assure them that the project is being run correctly. To have the Project Manager assume this role as well would be a conflict of interests.

Question 12

Which role is responsible for committing supplier resources to the Stage Plans?
A)Executive
B)Senior Supplier
C)Project Manager
D)Corporate or Programme Management

Accepted Answer

Senior Supplier. This role is the supplier representative on the Project Board.
Key takeaway: When appointing board members, one of the important qualities they must have is the relevant authority to commit resources as required by the project. Each Project Board member is responsible for committing resources from their own area.

Question 13

What are the two types of progress controls provided by PRINCE2?
1)Stage-driven
2)Tolerance-driven
3)Time-driven
4)Event-driven
A)1, 2
B)1, 4
C)2, 3
D)3, 4

Accepted Answer

Time-driven and event-driven.
Key takeaway: Time-driven controls occur at pre-defined intervals and include things like the Checkpoint report and Highlight report. Event-driven controls happen when a specific event triggers them, such as the end of a stage.

Question 14

Identifying a plan's critical path allows the Project Manager to monitor the activities that:
1)Must be completed on time if the whole plan is to be finished on schedule
2)Can be omitted if time tolerances are exceeded
3)Are not allowed any time tolerance
4)Can be delayed for a while if resources become tight
A)1, 2
B)2, 3
C)1, 4
D)3, 4

Accepted Answer

Critical path activities must be completed on time for the plan to be finished on schedule, and activities not on the critical path can be delayed for a time if resources need to be reallocated for any reason.
Key takeaway: The critical path defines those activities which are dependant on each other and which have the longest time span (for example, the longest chain of linked dependencies constitutes the critical path). Any delays on this path affect the entire schedule, whereas anything not on that path can be allowed some flexibility with the timeframe.

Question 15

Which role is responsible for defining the role descriptions within the project?
A)Corporate or Programme Management
B)Executive
C)Project Manager
D)Project Support

Accepted Answer

Project Manager.
Key takeaway: The Executive and the Project Manager are the first two roles to be appointed. It is then the Project Manager's responsibility to define the other roles needed in the project (but not to assign people to those roles).

Question 16

At what point is a Stage Plan updated with actuals?
A)During the Managing a Stage Boundary process.
B)As soon as actuals are received from a Work Package.
C)Once a Work Package has been delivered.
D)Once a Work Package has been approved.

Accepted Answer

As soon as actuals are received from a Work Package.
Key takeaway: Updated information can be received by a Project Manager throughout the life of a Work Package: from the approval of the Work Package itself, through reviews of the status, and Checkpoint Reports. Remember that several Work Packages may be running concurrently in a single stage, and the Project Manager needs to keep updated on the progress of all of them.

Question 17

There are at least how many valid business cases within the commercial context of any project?
A)0
B)1
C)2
D)3

Accepted Answer

2. The customer and the supplier will both have a business case.
Key takeaway: Although a project will focus only on its own business case, any suppliers involved in the project-of which there must be at least one-will also have their own business case. If either one of these business cases is no longer viable, the project is likely to fail, regardless of how many benefits the other business case may be delivering for the other party.

Question 18

Which of the true is following about projects?
1)They are driven by deliverables
2)They have finite timescales
3)They involve changes to the business capability
4)They have benefits that are usually realized after project closure
A)1, 2
B)1, 2, 3
C)2, 3, 4
D)1, 2, 4

Accepted Answer

A project has a finite timespan, is driven by its products, and has benefits that are usually seen once the project is complete.
Key takeaway: It is important to understand the difference between a Project and a Programme. A Programme is more open ended; it has no pre-defined path, runs on a longer timescale than projects, and can affect the business capability. It is driven by a business vision of how things should be at an undefined date in the future. Projects within the Programme will all contribute to this vision in some way.

Question 19

Product Descriptions are contained within which other product?
A)Project Brief
B)Project Initiation Documentation
C)Stage Plan
D)Benefits Review Plan

Accepted Answer

Stage Plan.
Key takeaway: While the Project Product Description is included in both the Project Brief and the Project Initiation Documentation, the individual Product Descriptions are contained within the Stage Plan. Each Stage Plan will then contain information for the products to be produced within that stage.

Question 20

The Product Description includes:
1)Composition
2)Format and Presentation
3)Quality Responsibilities
4)Item Attributes
A)1, 2, 3
B)2, 3, 4
C)1, 2, 4
D)1, 2, 3, 4

Accepted Answer

Composition, Format and Presentation, and Quality Responsibilities. Item Attributes belongs in the Configuration Item Record.
Key takeaway: The Product Description is one of the most important products. It defines how, where and why each product is to be made, what skills are required, and how it should be quality checked once complete.

Quiz 1: Projects in Controlled Environments Foundation

Which process can be carried out without using PRINCE2?

Which of the following is part of the PRINCE2 product based planning approach?

During which process is a Checkpoint Report produced?

Which PRINCE2 theme is one of the few to provide techniques?

Which of the following are valid responses to a Request for Change? 1) Approve the change 2) Defer decision 3) Increase the tolerances 4) Ask for an exception plan

Is it possible to change a Product Description once it has been approved?

To which section of the Quality Management Strategy does the assignment of the Project Manager role belong?

As part of which process are decisions made regarding stage tolerance exceptions?

Which of the following statements is true?

The Project Brief is assembled in which process?

Which of the following roles must be mutually exclusive according to PRINCE2? 1) Executive 2) Project Manager 3) Project Assurance 4) Project Support

Which role is responsible for committing supplier resources to the Stage Plans?

What are the two types of progress controls provided by PRINCE2? 1) Stage-driven 2) Tolerance-driven 3) Time-driven 4) Event-driven

Which role is responsible for defining the role descriptions within the project?

At what point is a Stage Plan updated with actuals?

There are at least how many valid business cases within the commercial context of any project?

Which of the true is following about projects? 1) They are driven by deliverables 2) They have finite timescales 3) They involve changes to the business capability 4) They have benefits that are usually realized after project closure

Product Descriptions are contained within which other product?

The Product Description includes: 1) Composition 2) Format and Presentation 3) Quality Responsibilities 4) Item Attributes