Question 1

Whose responsibility is it to notify members of the purpose, the time, and place of the meeting, as well as any other necessary preparations required before the meeting will take place?

Accepted Answer

A

Question 2

Leaders of virtual teams are responsible for the same administrative functions as leaders of face to face teams, but the duties are carried out

Accepted Answer

Leaders of virtual teams carry out their administrative functions electronically due to the nature of their teams being dispersed and not physically co-located.

Question 3

Even if a professional secretary writes minutes for a small group, the chairperson is still responsible for the accuracy of the minutes.

Accepted Answer

The chairperson is ultimately responsible for ensuring the accuracy of the minutes, regardless of who writes them, as they oversee the meeting's proceedings and decisions.

Question 4

Matthew received a memo that outlined the purpose of the meeting; specific outcomes to be achieved; the agenda listing all items of business to be taken up; and any relevant facts, reading sources, or other preparation members should make prior to meeting. Matthew received a ___________________.

Accepted Answer

The answer of Matthew received a memo that outlined the...

Question 5

Good leaders fight against member inequity and critical thinking.

Accepted Answer

Good leaders encourage critical thinking among their members and work to eliminate inequity, not fight against it.

Question 6

Which task(s) need to be completed by the leader following a group meeting?

Accepted Answer

Following a group meeting, the leader is responsible for ensuring that the group's reports are distributed to the appropriate parties, writing the minutes of the meeting, and coordinating activities with outside groups and interests. These tasks are essential for maintaining clear communication and ensuring that the group's efforts are aligned with broader objectives.

Question 7

During an extended argument about which of two possible suppliers of parts should be awarded a contract, the discussion leader should not take sides.

Accepted Answer

The discussion leader's role is to facilitate a fair and balanced discussion, ensuring all viewpoints are considered, rather than taking sides which could bias the outcome.

Question 8

When group leaders encourage the group to search for more alternatives and to brainstorm, they are stimulating what type of thinking?

Accepted Answer

Encouraging brainstorming and searching for more alternatives is aimed at stimulating creative thinking, which involves generating new ideas and possibilities.

Question 9

List (in the order you would try them) as many techniques as you can think of for controlling speaking and interrupting by a highly dominant, compulsive speaker in your discussion group.

Accepted Answer

The answer of List (in the order you would try...

Question 10

If a member has not spoken out on a major issue or topic, the discussion leader should gatekeep by asking that person to state his or her opinion; for instance, "Fay, what is your opinion about requiring community service?"

Accepted Answer

Asking a member who has not spoken out to share their opinion ensures that all voices are heard and can enrich the discussion with diverse perspectives.

Question 11

Minutes should

Accepted Answer

Minutes should be distributed before the next meeting to ensure all members are informed of the decisions made and actions required. This helps in maintaining continuity and accountability.

Question 12

A person who communicates between or among groups is known as a __________.

Accepted Answer

The answer of A person who communicates between or among...

Question 13

After a group has done its creative thinking, it must then subject the various options to rigorous evaluation before it reaches a final position.

Accepted Answer

After the creative phase, it's important for a group to critically assess the feasibility, potential impact, and practicality of the ideas generated to ensure that the final decision is well-informed and viable.

Question 14

The leader places a new topic brought up by a member during the meeting on a separate flip chart, board, or piece of note paper for consideration later. This is called placing off-topic items in the

Accepted Answer

This technique is known as the "parking lot" method. It is used to manage discussions by setting aside off-topic items for later consideration, ensuring the meeting stays focused on the agenda.

Question 15

Even to stimulate critical thinking, a member should not be asked to serve as a devil's advocate for a position no one else argues for.

Accepted Answer

Encouraging a member to serve as a devil's advocate can stimulate critical thinking and discussion by presenting opposing viewpoints, which can lead to a deeper understanding of the subject matter.

Question 16

As discussion leader, what might you do to encourage members to do more critical thinking about information and ideas?

Accepted Answer

The answer of As discussion leader, what might you do...

Question 17

A written message providing the time, place, purpose and other information relevant to an upcoming meeting is a(n)

Accepted Answer

A meeting notice is a written message that provides essential information about an upcoming meeting, including the time, place, purpose, and other relevant details.

Question 18

Listen with real interest to what an infrequent speaker says, and encourage others to do the same.

Accepted Answer

Listening with real interest to what an infrequent speaker says and encouraging others to do the same is suggested as a way to help equalize opportunities to participate. This approach fosters an inclusive environment where everyone feels valued and encouraged to share their thoughts.

Question 19

A member of a committee has prepared copies of an extensive written report of findings from research she did for the committee. Next she would

Accepted Answer

The answer of A member of a committee has prepared...

Question 20

Most of the questions a discussion leader asks during a committee meeting should be addressed to individuals.

Accepted Answer

Most questions should be open to the group to encourage participation and a variety of perspectives, rather than putting individuals on the spot.

Quiz 8: Leading Small Groups: Practical Tips