Question 1

When you open a reply in the Access Data Collection Replies folder in Outlook,you can see the reply,but you CANNOT reply to it,re-send it,or forward it.

Accepted Answer

When a reply is opened from the Access Data Collection Replies folder in Outlook, it is in read-only mode and cannot be replied to, resent, or forwarded.

Question 2

Using a(n)________ allows you to have a consistent look to your business documents such as letterheads and e-mails.

Accepted Answer

A theme is a set of design elements that can be applied to different documents, providing a consistent look and feel. It can include the use of a logo, choosing specific fonts and colors, and even predetermined formatting options for headings and text. Using a theme ensures that all your business documents are cohesive and professional, which can help build brand awareness and make your company more memorable to clients and customers. While images and logos can also contribute to a consistent look, a theme encompasses a broader range of design choices. A database is not related to formatting documents.

Question 3

Microsoft Windows saves themes and templates in special ________ to make easy for Microsoft to find them.

Accepted Answer

Windows saves themes and templates in special folders such as the "Themes" folder to make them easy to locate and manage.

Question 4

Using ________ you can send a personalized mass e-mail message to a list of contacts in your address book.

Accepted Answer

Mail Merge is specifically designed to send personalized mass emails to a list of contacts in your address book. Excel, PowerPoint, and Access database are not specifically designed for this purpose.

Question 5

Before sending a mass e-mail with a data collection form on it,you should first ________.

Accepted Answer

Sending the email to yourself and replying to it ensures that the form works correctly and that the email is formatted properly before sending it to a larger audience.

Question 6

You can send out a survey form through e-mail for your recipients to fill out and return if you are using Microsoft ________.

Accepted Answer

Microsoft Outlook has a built-in feature for creating and sending surveys through email using the "Form" option. Word, Excel, and PowerPoint do not have this feature.

Question 7

Coordinated fonts,colors,effects,and backgrounds you can add to a presentation,workbook,document or e-mail are called ________.

Accepted Answer

Coordinated fonts, colors, effects, and backgrounds are commonly referred to as themes, which are pre-designed sets of formatting choices that can be applied to a presentation, workbook, document, or email. Option A (designs) is too broad and could refer to any type of visual layout or template, while option B (formats) is more generic and can encompass a range of formatting options beyond just themes. Option D (styles) typically refers to specific formatting choices within a larger document, such as headings or paragraph styles.

Question 8

You can store e-mail addresses used for collecting data in a database or ________.

Accepted Answer

The answer of You can store e-mail addresses used for...

Question 9

You must have both Access 2007 or later and Outlook 2007 or later installed on your computer before you can send a data collection form to collect data through an e-mail message.

Accepted Answer

Both Access 2007 or later and Outlook 2007 or later are required to send a data collection form through an email message.

Question 10

Themes are saved ________ in which they are created.

Accepted Answer

The answer of Themes are saved ________ in which they...

Question 11

________ compatibility makes it possible for Outlook and Word to share information about the merged e-mail.

Accepted Answer

MAPI (Messaging Application Program Interface) is a protocol that allows Outlook and Word to communicate and share information about the merged email. It enables the two programs to work together seamlessly and is essential for features such as sending emails from Word using Outlook as the default email client. HTML is primarily used for formatting emails, and while Office 2010 has some compatibility with Outlook, it is not specific to merging emails. Data is a broad term and does not relate to the specific functionality of Outlook and Word merging.

Question 12

When you create an e-mail message in mail merge,only ________ listed in the To line are recognized.

Accepted Answer

Mail merge recognizes only the addresses listed in the To line, not names, contacts, or links. Therefore, the correct choice is A) addresses.

Question 13

Before you can process data from e-mails you receive,Outlook must be ________.

Accepted Answer

Outlook needs to be open and running on your computer to process data from e-mails you receive.

Question 14

To re-send a data collection form you must use the Manage Data Collection Messages dialog box.

Accepted Answer

The Manage Data Collection Messages dialog box allows you to re-send data collection forms to respondents who have not yet completed them.

Question 15

HTML and PDF are two of the formats used to send Access data by e-mail as a(n)________.

Accepted Answer

HTML and PDF formats can be attached as objects to an e-mail to send Access data.

Question 16

When the table you are using does not have a primary key field,you can only collect ________.

Accepted Answer

Without a primary key field, it is not possible to update or delete existing data, as well as perform joins with other tables. Therefore, the only option is to collect new data. Excel and PowerPoint data are not relevant in this context, and old data cannot be modified or retrieved without a primary key.

Question 17

In Outlook,data is collected using either an HTML form or a(n)________ form.

Accepted Answer

InfoPath forms are specifically designed for data collection within Outlook, whereas the other options are not optimized for this purpose. Therefore, the best choice is InfoPath.

Question 18

To collect new data from a recipient or to update existing data,you would use a(n)________ form.

Accepted Answer

A data collection form is specifically designed for collecting new data or updating existing data. Access could also be used for this purpose, but a data collection form is more commonly used for quick data entry and organization. Word and PowerPoint are not designed for data collection or data entry purposes.

Question 19

Themes and templates are managed in a similar way in ________.

Accepted Answer

Themes and templates are features in Microsoft Office 2010 (and other versions of Office) that allow users to apply consistent formatting and design across different documents and applications, such as Word, Excel, and PowerPoint. They are not specifically related to forms, reports, or databases, but can be applied within those contexts in Office applications.

Question 20

If you choose to process data collection replies automatically,you will be required to start the export operation to transfer the data to the Access table.

Accepted Answer

Automatic data collection replies can be processed and transferred directly into an Access table without manually starting the export operation, as the system can be set up to handle this process automatically.

Quiz 4: Integrated Projects, workshop 4: Integrating Word, powerpoint, access, excel, and Outlook