Question 1

The execution of the systems implementation should begin with

Accepted Answer

Before beginning any implementation, it is important to make a formal announcement to employees, informing them about the upcoming changes, the objectives of the new system, and the benefits that it will bring to the organization. This will help to ensure that everyone is on board with the implementation and has a clear understanding of what is expected of them. Once this step is completed, the implementation process can move forward with conversion, employee training, and programming.

Question 2

The document that shows the order in which activities may be performed and may be expanded to include estimated times for each individual activity is the

Accepted Answer

A network diagram shows the sequence of activities and can include estimated times for each activity, which is a characteristic of both PERT and CPM diagrams.

Question 3

Perhaps the most important step regarding the success of a systems development project is

Accepted Answer

The answer of Perhaps the most important step regarding the...

Question 4

The first major step in systems implementation is

Accepted Answer

Before any implementation can take place, plans and controls must be established. This involves determining the resources required, creating timelines and schedules, and identifying potential risks and mitigation strategies. Once these plans are in place, activities can be executed, and the new system can be evaluated and reviewed for effectiveness. Therefore, B is the correct answer.

Question 5

When implementing a new system,management often has to decide whether to train existing employees or hire new employees.Many times it is best to retain and retrain current employees because

Accepted Answer

Retaining and retraining current employees is often the best choice because they are already familiar with the firm's operations, which can save time and money on training. Additionally, it can enhance overall employee morale by showing that the company has invested in their growth and development. Hiring new employees can be costly and time-consuming, and there is no guarantee that they will be a good fit for the company culture or possess the necessary skills.

Question 6

Which of the following groups of individuals should be on the special project team that executes the implementation of the design plan?

Accepted Answer

The design team members who have an in-depth understanding of the design plan and the affected managers who will be directly impacted by the implementation of the design should be on the special project team. This will ensure smooth execution of the plan and efficient management of any obstacles that arise. Systems technical personnel may also be included to provide technical expertise and support. Accountants and auditors may not necessarily have the necessary skills or knowledge to contribute to the implementation of the design plan. Individuals who participated in the design but are not on the design team may not have enough knowledge or expertise to effectively contribute to the implementation process.

Question 7

Which of the following can serve as both a training tool for new employees and a help for future computer programming?

Accepted Answer

Documentation can serve as both a training tool for new employees and a help for future computer programming. New employees can refer to documentation to understand how the system works and how to use it. Additionally, documentation can help future programming efforts by documenting the current system's architecture and design.

Question 8

________ ________ Environment is a software platform for actually writing program code which provides specialized tools for testing and debugging programs and deploying them to servers for testing or release.

Accepted Answer

The answer of ________ ________ Environment is a software platform...

Question 9

Which of the following activities occurs during the detailed systems design phase?

Accepted Answer

The detailed systems design phase involves creating a detailed technical design that outlines how the system will operate and interact with other systems. Computer programming is a key activity during this phase as it involves translating the design into actual code that can be executed on the computer. File conversion, documentation, and evaluation are typically activities that occur either before or after the design phase.

Question 10

The process of changing input data into a format readable by the new system hardware is called

Accepted Answer

The process of changing input data into a format readable by the new system hardware is called file conversion. Testing refers to checking if the system works properly, evaluation involves assessing the effectiveness of the system, and documentation involves capturing information about the system for future reference.

Question 11

The design specifications for a computer program are determined by

Accepted Answer

The answer of The design specifications for a computer program...

Question 12

A list of activities that is strategic to the project to keep it on schedule is called

Accepted Answer

The critical path is a sequence of stages determining the minimum time needed to complete a project, highlighting the most important tasks that are critical to keeping the project on schedule.

Question 13

The testing approach in which the old system is abandoned and the processing is switched to the new system is called

Accepted Answer

The testing approach described in the question is the direct approach, also known as the "direct cutover" or "big bang" approach. This involves completely replacing the old system with the new system all at once. It is typically the riskiest approach, as any issues or bugs with the new system can cause significant disruption to operations. However, it is also the quickest and least resource-intensive approach.

Question 14

The second major step in systems implementation is

Accepted Answer

The answer of The second major step in systems implementation...

Question 15

What standard should be used to evaluate the quality of documentation produced by a programmer?

Accepted Answer

The quality of documentation produced by a programmer should be evaluated based on whether a different programmer can use the documentation at a later date to modify the program. This means that the documentation should be clear, concise, and comprehensive enough to be understandable and relevant to other programmers. The number of pages produced or the amount of time spent producing the documentation are not necessarily indicative of the quality of the documentation. While logical flow diagrams and analytic flowcharts are useful tools in documentation, their absence does not necessarily mean poor quality documentation.

Question 16

One of the most important parts of systems implementation that is often overlooked or minimized is

Accepted Answer

Documentation is often overlooked or minimized during systems implementation, but it is a crucial part of the process. Without proper documentation, it can be difficult to maintain, troubleshoot, or upgrade the system in the future, which can lead to costly problems down the line. Testing, data conversion, and evaluation are all important as well, but documentation is often neglected and can have significant long-term consequences.

Question 17

The testing approach in which the new system is phased in a segment at a time is

Accepted Answer

This approach is called modular conversion, where the new system is implemented in segments. This allows for easier testing and issue resolution, minimizing risks and system downtime. The parallel operation involves using both the old and new systems simultaneously, the direct approach involves replacing the old system with the new one at once, and the file conversion approach involves converting data from the old system to the new one.

Question 18

The most expensive approach to final systems testing is

Accepted Answer

Parallel operation involves running the old and new systems simultaneously, which can be very costly and time-consuming. This approach requires duplicate hardware and software, as well as additional staffing and training. The other options (modular conversion, direct approach, and file conversion approach) are typically less expensive and less complex.

Question 19

To provide the proper environment for computer equipment operations,the company must control

Accepted Answer

Temperature and humidity are critical factors that affect the proper functioning of computer equipment. High temperatures can damage components and cause malfunctions, while excess moisture can cause corrosion and short circuits. Therefore, controlling temperature and humidity is essential to ensure the longevity and performance of computer equipment. While security, wiring, and access are also important considerations, they may not directly impact the operations of the computer equipment.

Question 20

Good project management uses plans for implementing a system.The plans should provide

Accepted Answer

Good project management should include plans that provide specific budget information, a breakdown of the project into various phases, and specific timetables for completion. Therefore, all of these answers are correct.

Quiz 12: Systems Project Management, implementation, operation, control