Question 1

Investigating management considerations for purchasing an HRIS is conducted during the implementation stage of the selection process.

Accepted Answer

Investigating management considerations for purchasing an HRIS is typically conducted during the planning or evaluation stage of the selection process, before the implementation stage, to ensure the system meets organizational needs and requirements.

Question 2

What is the main reason why there are major privacy concerns when setting-up an HRIS?

Accepted Answer

HRIS contains sensitive personal data such as employee identification, salary, performance evaluations, and other confidential information, and thus there are significant privacy concerns associated with its setup. This information must be protected and kept confidential to prevent it from falling into the wrong hands.

Question 3

What is a single internet access point for customized and personalized HR services called?

Accepted Answer

An HR portal is a single internet access point that provides customized and personalized HR services to employees, such as benefits administration, performance management, and training and development opportunities. An HR intranet, HR website, e-HR, and HR module may all be components of an HR portal, but they do not encompass the full range of services offered through a portal.

Question 4

Employee self-service (ESS)systems have fundamentally changed the way employees relate to their HR department because

Accepted Answer

ESS systems allow employees to access and manage their personal information directly, without the need for HR intervention. This has shifted the responsibility for managing personal information to employees themselves, freeing up HR resources to focus on more strategic initiatives.

Question 5

According to the textbook,regardless of the type of HRIS selected,the key reasons for purchase are generally

Accepted Answer

The textbook states that regardless of the type of HRIS selected, the key reasons for purchase are generally faster processing of information, cost savings, and helping the organization to achieve its goals. Option B aligns perfectly with this statement. Option A also includes cost savings and faster processing of information, but employee retention is not mentioned as a key reason for purchase in the textbook. Option C and D include irrelevant or incorrect reasons for purchase. Option E only mentions maintaining employee records and data mining, which are not the only key reasons for purchasing an HRIS according to the textbook.

Question 6

A company in the banking industry has decided to purchase a human resources information system.The organization is conducting a review of the company's background,management and HR considerations,and technical considerations.The company is in the ________ of the selection process.

Accepted Answer

The company is in the adoption phase of the selection process, which involves reviewing the company's background, management and HR considerations, and technical considerations to decide on purchasing a new system.

Question 7

Which of the following HRIS adoption phases involves activities,such as getting the system operating in a controlled environment,conversion of existing data into the new system,and establishing security profiles?

Accepted Answer

Implementation phase involves activities such as getting the system up and running in a controlled environment, converting existing data into the new system, and establishing security profiles.

Question 8

According to the textbook,organizations typically require HR software after they reach

Accepted Answer

According to the textbook, organizations typically require HR software after they reach 100 employees.

Question 9

Which of the following is the term used to describe a self-contained system that does not rely on other systems to operate?

Accepted Answer

A stand-alone system is a self-contained system that operates independently without relying on other systems. The other options (A, C, D, and E) do not accurately describe a self-contained system.

Question 10

Celine is a Sales Account Manager.Before calling on a customer she can look into the financial records of her company's system to determine whether the customer has had any previous payment issues when interacting with other departments in her company.What kind of system does this company have?

Accepted Answer

The company has an ERP (Enterprise Resource Planning) system, which contains financial records that can be accessed by different departments within the company. This system allows Celine to access information about the customer's past payment issues. MRP (Materials Requirements Planning), SAT (Site Acceptance Testing), SMM (Social Media Management), and RFP (Request for Proposal) systems do not typically contain financial records.

Question 11

Some of the common employee self-service (ESS)applications allow employees to

Accepted Answer

ESS applications primarily enable employees to access and manage their own personal information, such as contact details, benefits enrollment, and payroll information. They do not typically allow employees to update information about others, change HR policies, or process paperwork for their staff.

Question 12

What are the main issues to be considered in Phase 1: Adoption-Determining the Need for an HRIS? Identify and briefly describe the five issues.

Accepted Answer

The answer of What are the main issues to be...

Question 13

During the adoption phase,a company has requested that vendors schedule demonstrations of their various human resources information systems that they have available.What is this request known as?

Accepted Answer

A Request for Proposal (RFP) is a document issued by a company when they want vendors to provide proposals for a product or service they are interested in purchasing. In this case, the company is interested in human resources information systems and is asking vendors to demonstrate their systems, which is a common step in the RFP process.

Question 14

Liana is conducting a needs analysis in order to determine the right human resources information system to adopt for her company.She is analyzing elements,such as hardware,operating systems,networking and telecommunications.Which area of the adoption phase is Liana focusing on?

Accepted Answer

Liana is analyzing technical considerations, such as hardware, operating systems, networking, and telecommunications.

Question 15

Web-based HR applications have enabled companies to shift responsibility for viewing and updating records onto employees and managers,thus changing the manner in which employees acquire information and interact with their HR departments.Two of the most popular web-based HR applications are

Accepted Answer

Employee and management self-service are the two most popular web-based HR applications that have enabled companies to shift responsibility for viewing and updating records onto employees and managers, thus changing the manner in which employees acquire information and interact with their HR departments. Option A, B, D and E are not the correct choices as they either have incorrect or incomplete information.

Question 16

Typically,organizations follow a process to select an HRIS.Which of the following states the three phases accurately and in the proper order?

Accepted Answer

The answer of Typically,organizations follow a process to select an...

Question 17

The choice of technology revolves around two basic questions: (1)What is the desired amount of customization? and (2)What

Accepted Answer

The desired amount of customization determines the type of system that is required or preferred, which in turn determines the choice of technology. The other options (cost, user-friendliness, employee and management reactions) may also be important factors to consider, but they are secondary to the primary factor of customization.

Question 18

All staff of a company that has purchased an HRIS are undergoing systems training.Which phase is the company in?

Accepted Answer

The answer of All staff of a company that has...

Question 19

Which of the following is an example of a stand-alone system?

Accepted Answer

The answer of Which of the following is an example...

Question 20

A system that supports enterprise-wide or cross-functional requirements,rather than a single department or group within the organization,is known as a(n)

Accepted Answer

An enterprise-wide system is designed to support the entire organization, rather than just one department or group. This can include systems for resource planning, customer relationship management, and other functions that are used across different parts of the company. HRIS (Human Resources Information System) and HRMS (Human Resources Management System) are more specific systems that focus on HR-related tasks, while an intranet is a network used within a company to share information and collaborate. A relational database is a type of database management system that uses tables to store data and manage relationships between them. None of these other options specifically address the idea of supporting enterprise-wide requirements.

Quiz 3: Human Resources Management and Technology