Question 1

A ____ show is a way to limit the slides in any slide show for a particular audience.

Accepted Answer

A custom show allows the presenter to create a subset of slides from a larger slide deck, which can be more relevant and targeted to a particular audience or situation. This can save time and avoid unnecessary information being presented.

Question 2

Case PPT 4-1 Simon wants to send his presentation via e-mail to some co-workers. Once Simon sends the presentation to his co-worker, what happens to the presentation after a copy of it was sent?

Accepted Answer

When Simon sends a presentation via email, a copy of the file is attached and sent to the recipients. The original file remains open on Simon's computer, allowing him to continue working on it if he chooses. Sending the file does not automatically save, close, or lock the original document.

Question 3

If you click a guide and begin to drag it, a ScreenTip appears with ____.

Accepted Answer

When you click and begin to drag a guide in many design and layout programs, a ScreenTip appears showing the location of the guide relative to the ruler, helping you place it precisely.

Question 4

To set up the slide show, on the ____ tab on the Ribbon, click the Set Up Slide Show button.

Accepted Answer

The Slide Show tab is where all options related to starting and presenting a slide show are located. The Set Up Slide Show button is found in this tab and is used to configure various settings such as the slide show type, advance options, and narration timings.

Question 5

The on-screen annotation tool ____ pointer option displays the arrow as you move it around a slide, but hides it if you do not move the mouse for a short period of time.

Accepted Answer

The statement mentions that the pointer option displays the arrow as you move it around a slide but hides it if you do not move the mouse for a short period of time, which is an automatic feature of the tool. Therefore, the correct choice is A) Automatic.

Question 6

Case PPT 4-2 Kaley is copying data from other programs into PowerPoint. She is using some of the Paste Special options to paste the information. The first data that Kaley is pasting is text from a Word Document. She wants to paste it so that she can continue to edit this portion of text in Microsoft Word. What Paste Special option should Kaley use to paste the Word Document text?

Accepted Answer

To paste text from a Word document into PowerPoint and continue editing it in Word, Kaley should use the "Microsoft Office Word" Paste Special option. This creates a link to the original Word document, allowing for continued editing in Word.

Question 7

Case PPT 4-2 Kaley is copying data from other programs into PowerPoint. She is using some of the Paste Special options to paste the information. Next, Kaley wants to insert text into the presentation so that it can be read by a browser. She would choose to use the ____ Paste Special option.

Accepted Answer

When Kaley wants to insert text into the presentation so that it can be read by a browser, she should choose the HTML Format Paste Special option. This option converts the presentation into HTML format, allowing it to be viewed on a web browser. The other options mentioned (Web Format, HTTP Format, and Browser Format) do not exist as Paste Special options in PowerPoint.

Question 8

If you want to insert an Action button that is a shape not in the Action buttons group, use the ____ to draw the shape that you want as the button.

Accepted Answer

The Shapes gallery allows users to draw a wide variety of shapes, which can then be customized to function as action buttons by assigning hyperlinks or other actions to them.

Question 9

To change a font throughout your presentation to another font, on the Home tab on the Ribbon, click the Replace list arrow, and then click ____ to open the Replace Fonts dialog box.

Accepted Answer

The Replace Fonts option opens the Replace Fonts dialog box, which allows the user to select a new font to replace the existing font throughout the entire presentation. The other listed options (New Fonts, Change Fonts, and Edit Fonts) do not bring up this specific dialog box.

Question 10

You do not have to be present with the slide show to pass along your feedback. You can insert ____ in the slide for others to see.

Accepted Answer

Comments can be inserted in the slide for others to see and provide feedback without the need to be present during the slide show. These comments can be seen and replied to by other collaborators as well. Header refers to the top section of a slide, dialog boxes are used to provide additional information or settings, and speaker notes are used to add notes to the presenter's view of the slide.

Question 11

With a(n) ____________________ object, if you update the source file, the data in the destination file is also updated.

Accepted Answer

The answer of With a(n) ____________________ object, if you update...

Question 12

FIGURE PPT 4-1  Referring to Figure PPT 4-1 above, to make the screen appear blank, point to ____, and then click Black Screen or White Screen.

Accepted Answer

To make the screen appear blank, we need to point to the Screen and then select either the Black Screen or White Screen option. The other options (Help, End Show, and Go To Slide) are not relevant to this action.

Question 13

When using overheads or running a presentation, make the text size at least ____ points so it can be easily read.

Accepted Answer

The text size on overheads or presentations should be at least 24 points so it can be easily read by the audience, especially those sitting farther away from the screen or board. Choosing a smaller font size may create visual strain and make it difficult for the audience to follow along.

Question 14

Case PPT 4-1 Simon wants to send his presentation via e-mail to some co-workers. Simon has the presentation he wants to e-mail open. He now wants to e-mail it to a co-worker. Simon will click the File tab, click ____, click Send using E-mail and then click Send as Attachment.

Accepted Answer

Simon should click the File tab, then "Save & Send" to access the options for sending his presentation via email, including the "Send as Attachment" option.

Question 15

To align a text box or picture, you can add ____ to the slide as you are creating it.

Accepted Answer

Adding both grid lines and picture guides can help you align a text box or picture accurately on the slide. Grid lines create a visual guide to align objects, while picture guides provide more specific alignment options for pictures. Using both tools together can improve the overall alignment of the slide.

Question 16

____ around the slide number indicate that it is hidden.

Accepted Answer

Parentheses around the slide number indicate that it is hidden in PowerPoint presentations.

Question 17

PowerPoint will allow you to create a new layout master for any ____.

Accepted Answer

PowerPoint allows you to create a new layout master for a slide master, which affects the formatting of all slides that use that master. Creating a layout master for an embedded or linked object or a table is not possible in PowerPoint.

Question 18

FIGURE PPT 4-1  There are on-screen navigation tools you can use to control a presentation while presenting it. When you run the presentation, click the ____ button and a Slide show menu is displayed, as shown in Figure PPT 4-1 above.

Accepted Answer

The answer of FIGURE PPT 4-1  There are on-screen...

Question 19

You can use the Format Painter button to copy text ____.

Accepted Answer

The Format Painter button can be used to copy all formatting elements such as font, size and color. Therefore, the best answer is D, all of the above.

Question 20

To rehearse timing for a presentation, in the Slide Show tab in the ____ group, click the Rehearse Timings button.

Accepted Answer

The Rehearse Timings button is located in the Set Up group of the Slide Show tab, which is used to practice the timing of a presentation.

Quiz 22: Powerpoint Lesson 4: Expanding on Powerpoint Basics