Question 1

The first step in creating a To-Do list is to____.
A)decide which status you will assign to each task
B)categorize tasks
C)select a folder for storing your tasks
D)assign projects

Accepted Answer

The answer of The first step in creating a To-Do...

Question 2

If you click a task's category column in the To-Do list pane, the ____ category automatically is assigned to it.
A)blue
B)green
C)red
D)yellow

Accepted Answer

The answer of If you click a task's category column...

Question 3

Outlook stores tasks in the Tasks folder and cannot store them anywhere else.

Accepted Answer

Outlook allows tasks to be stored in different folders, not just the Tasks folder. Users can create custom folders for organizing tasks according to their preferences.

Question 4

A(n) ____________________ lets you record information about a project.

Accepted Answer

The answer of A(n) ____________________ lets you record information about...

Question 5

There are three basic Notes ____________________: Icon, Notes List, and Last 7 Days.

Accepted Answer

The answer of There are three basic Notes ____________________: Icon,...

Question 6

By default, Outlook stores tasks in the ____ folder.
A)Standard
B)List
C)To-Do
D)Tasks

Accepted Answer

By default, Outlook stores tasks in the Tasks folder.

Question 7

If you have a particular category that you know you will use frequently, you can set the category as a ____.
A)Quick Click
B)Speed Event
C)Fast Add
D)Fast Task

Accepted Answer

Setting a category as Quick Click allows for easy and quick access to the category, making it a convenient option for frequent use. Speed Event, Fast Add, and Fast Task are not commonly used terms in relation to setting categories.

Question 8

If you enter a start date with the task, the due date automatically changes to match the start date.

Accepted Answer

The due date automatically changes to match the start date because the task is considered to be started on the start date and is due on the same day.

Question 9

After you create a list of tasks, you can ____________________ your tasks across multiple devices such as your smartphone and laptop, staying up to date and improving your productivity.

Accepted Answer

The answer of After you create a list of tasks,...

Question 10

To select multiple notes to print, hold the ____________________ key while clicking the notes to print, open the Backstage view, click the Print tab, and then click the Print button to print notes.

Accepted Answer

The answer of To select multiple notes to print, hold...

Question 11

To stay organized, you should create Outlook ____ to make sure you complete all the items on your to-do list.
A)tasks
B)alarms
C)status reminders
D)categories

Accepted Answer

Tasks in Outlook allow you to create a list of things that need to be done, set due dates, and mark them as complete once you've finished them. Alarms, status reminders, and categories can all be useful organization tools as well, but tasks are specifically designed for managing to-do lists.

Question 12

Any category you create for a task can be used for your ____.
A)Microsoft Word tables
B)data processing app
C)website
D)email messages

Accepted Answer

Categories created for tasks can be used to organize and manage email messages effectively.

Question 13

When you create the first task, the due date is set automatically after you enter the 
 start date.

Accepted Answer

The due date is set automatically after you enter the start date because the task is created with a default duration of 1 day.

Question 14

By default, Outlook stores tasks in the ____________________ folder.

Accepted Answer

The answer of By default, Outlook stores tasks in the...

Question 15

Critical Thinking Questions Case 4-1 You are new to Outlook so you have only begun to explore its capabilities with regard to tasks. For example, you knew that you could build a task list, but not that you could keep track of the status of those tasks using Outlook. You have finished drafting the updated sales proposal for the newest product from your team, and you have passed it to your manager for approval. What status indicator is the best match for the current situation?
A)In Progress
B)Pending
C)Waiting on someone else
D)Deferred

Accepted Answer

The status "Waiting on someone else" is the best match for the current situation because you have completed your part of the work (drafting the updated sales proposal) and are now waiting for your manager to review and approve it. This status accurately reflects that the next action required to move the task forward is in someone else's hands.

Question 16

As soon as you enter a subject in the Subject text box, Outlook updates the ____ to reflect the information you entered.
A)To-Do
B)Task
C)List
D)Category

Accepted Answer

The Task list is updated with the subject information entered in the Subject text box. The To-Do list, Category, and List are not affected by this action.

Question 17

____ can be assigned to email messages, enabling you to quickly identify them and associate them with related tasks.
A)Color categories
B)Bar codes
C)Shortcuts
D)Groups

Accepted Answer

Color categories can be assigned to email messages to help you organize and identify them quickly. This is particularly helpful in a busy inbox where you may have a lot of messages to sort through. Bar codes, shortcuts, and groups are not applicable to email messages.

Question 18

Outlook cannot remind you about tasks automatically.

Accepted Answer

Outlook has a built-in task reminder feature that can remind you about tasks automatically.

Question 19

If an assigned task is ____________________, it comes back to you.

Accepted Answer

The answer of If an assigned task is ____________________, it...

Question 20

Critical Thinking Questions Case 4-1 You are new to Outlook so you have only begun to explore its capabilities with regard to tasks. For example, you knew that you could build a task list, but not that you could keep track of the status of those tasks using Outlook. You just found out from your manager that the new product for which you wrote the sales proposal has been shelved until the third quarter of FY13. What is the best status indicator to put on the task?
A)Deferred
B)Pending
C)Postponed
D)Completed

Accepted Answer

Deferred indicates that the task has been postponed and will not be addressed until a later time, which accurately conveys the situation of the shelved product. Pending would imply that action is still required on the task, which is not the case since the product has been postponed. Postponed is a similar option but may be confusing if more tasks are postponed in the future. Completed is not appropriate since the task has not been completed.

Quiz 4: Creating and Managing Tasks With Outlook

The first step in creating a To-Do list is to____.

If you click a task's category column in the To-Do list pane, the ____ category automatically is assigned to it.

Outlook stores tasks in the Tasks folder and cannot store them anywhere else.

A(n) ____________________ lets you record information about a project.

There are three basic Notes ____________________: Icon, Notes List, and Last 7 Days.

By default, Outlook stores tasks in the ____ folder.

If you have a particular category that you know you will use frequently, you can set the category as a ____.

If you enter a start date with the task, the due date automatically changes to match the start date.

After you create a list of tasks, you can ____________________ your tasks across multiple devices such as your smartphone and laptop, staying up to date and improving your productivity.

To select multiple notes to print, hold the ____________________ key while clicking the notes to print, open the Backstage view, click the Print tab, and then click the Print button to print notes.

To stay organized, you should create Outlook ____ to make sure you complete all the items on your to-do list.

Any category you create for a task can be used for your ____.

When you create the first task, the due date is set automatically after you enter the start date.

By default, Outlook stores tasks in the ____________________ folder.

As soon as you enter a subject in the Subject text box, Outlook updates the ____ to reflect the information you entered.

____ can be assigned to email messages, enabling you to quickly identify them and associate them with related tasks.

Outlook cannot remind you about tasks automatically.

If an assigned task is ____________________, it comes back to you.