Question 1

In a parallel conversion:
A)both the old and new systems are run for a period of time
B)the old and new system are run for an entire year
C)the old and new system are run while the old hardware is removed
D)the new system is installed on one weekend and the old system is removed on the next weekend
E)only one pilot site is used to run both the old and new systems in parallel

Accepted Answer

In a parallel conversion, both the old and new systems are run for a period of time to ensure that the new system is working correctly and that all data has been transferred accurately. This allows for a smooth transition from the old system to the new system and minimizes the risk of data loss or errors.

Question 2

What options does a project manager have when considering a conversion location?
A)simultaneous, pilot and parallel
B)parallel, pilot and phased
C)waterfall, phased and prototyped
D)phased, pilot and simultaneous
E)simultaneous, direct and modular

Accepted Answer

The most effective options for a project manager when considering a conversion location are phased, pilot, and simultaneous. Phased implementation allows the project manager to sequentially implement specified parts of the system, which ensures that any potential problems are detected and solved before the complete system rolls out. Pilot implementation allows a small subset of users to use and provide feedback on the system before making it available to the whole organization. Finally, a simultaneous implementation ensures that everyone in the organization starts using the new system at the same time, which ensures consistency and reduces potential for confusion. Therefore, D is the best choice.

Question 3

It has been a busy project experience for Omar.During the analysis phase,he encountered some negative feedback from users.During design,his best user-interface analyst left for a new position and a novice user-interface designer took over.And during the coding,the team had to rely on some off-shore developers who had trouble understand the programming specifications.To get the system running as expected,the testing time was reduced.Which of the following conversion approaches might be the safest approach for Omar and the project team?
A)direct, whole-system, simultaneous conversion
B)parallel, pilot site, simultaneous conversion
C)direct, phased, simultaneous conversion
D)direct, pilot and phased conversion
E)parallel, modular and top-down conversion

Accepted Answer

Parallel conversion involves running the old and new systems simultaneously. This approach is safer for Omar's project because it allows for testing and adjusting the new system while still relying on the old system for operational stability. Pilot site conversion involves implementing the new system at a single location or department before a full rollout, which allows for addressing any issues on a smaller scale before wider implementation.

Question 4

If a trainer has been hired to train all staff before the new system goes 'live',it might be best to use:
A)direct conversion
B)pilot conversion
C)phased conversion
D)modular conversion
E)perpendicular conversion

Accepted Answer

Phased conversion is a gradual approach to implementing a new system. Staff members are trained in phases, with each group moving to the new system before the next group. This approach is best suited for situations where a lot of training is needed and when it is important to minimize disruption to ongoing business operations. The fact that a trainer has been hired to train all staff members makes it clear that this is a situation where a lot of training is necessary.

Question 5

According to the quote from Machiavelli;s The Prince,'there is nothing more difficult' than ________
A)Death and taxes
B)The creation of a new system
C)In-fighting between developers and users
D)Over-throwing the current regime
E)Writing documentation for new systems

Accepted Answer

The quote from Machiavelli's The Prince is "There is nothing more difficult to take in hand, more perilous to conduct, or more uncertain in its success, than to take the lead in the introduction of a new order of things." This refers to the difficulty of creating a new system or introducing change, as it often involves resistance and uncertainty.

Question 6

The two types of conversion modules are:
A)whole-system and waterfall
B)waterfall and phased
C)modular conversion and whole-system
D)pilot and modular
E)parallel and modular

Accepted Answer

The answer of The two types of conversion modules are:
A)whole-system...

Question 7

Considering conversion style,conversion locations,and conversion modules,the most risky approach is probably:
A)direct, simultaneous, whole-system
B)direct, phased, whole-system
C)direct, pilot, modular
D)parallel, simultaneous, modular
E)parallel, phased, modular

Accepted Answer

Direct, simultaneous, whole-system conversion is the most risky approach as it involves switching the entire system at once, which can lead to system downtime and data loss if not executed properly. It also leaves no room for testing and fixing errors along the way.

Question 8

Plans to handle potential business disruption due to technical problems during conversion are covered in the:
A)System back-out plan
B)Conversion disruption plan
C)Alignment alteration plan
D)Business Contingency Plan
E)Help Desk plan

Accepted Answer

The Business Contingency Plan is a comprehensive plan that outlines the steps to be taken to prevent or mitigate potential business interruptions, including those caused by technical problems during conversion. The plan should include procedures for identifying and responding to disruptions, ensuring backup/recovery of data and systems, and minimizing the impact on customers and stakeholders. The other options do not specifically address business disruptions during conversion.

Question 9

The main difference between pilot and phased conversion location options is:
A)pilot is like an extended test; phased is for a set of sites
B)pilot does the headquarters site; phased is for regional sites
C)pilot is for a set of sites; phased is for modular conversion
D)pilot is for parallel conversion; phased is for direct conversion
E)pilot and phased are the same

Accepted Answer

Pilot conversion involves testing a new system through a limited implementation, usually at a single site or a few sites, followed by a larger roll-out. This can be seen as an extended test phase. Phased conversion, on the other hand, involves implementing the new system in stages, typically across different regions or departments, until all sites are migrated. Therefore, the main difference between pilot and phased conversion location options is that the former is for a limited set of sites while the latter is for a larger, more modular conversion.

Question 10

Juan is considering which of the two 'conversion styles' to use for his project.They are:
A)abrupt and direct
B)direct and instant
C)parallel and perpendicular
D)direct and parallel
E)parallel and analogous

Accepted Answer

The two common conversion styles in project management are "direct" and "parallel."

Question 11

Frequently,when using the direct conversion strategy,the new system is activated:
A)on the project sponsor's birthday
B)on the 12?? of September (Herman's Hollerith's birthday)
C)to correspond with a fiscal year change or at midnight on New Year's Eve
D)when the current paper forms run out
E)on Christmas Day to give the users a 'gift'

Accepted Answer

Activating the new system corresponds with a fiscal year change or at midnight on New Year's Eve is the most logical and efficient choice. This ensures a clear cutoff between the old and new system while minimizing disruption to ongoing operations. Other dates such as birthdays or holidays may not be convenient for all stakeholders and could cause unnecessary delays or confusion.

Question 12

In the SDLC,the key person is the systems analyst who analyzed the business situation,identified opportunities for improvements and designed an information system to implement the improvements.

Accepted Answer

The systems analyst plays a key role in the SDLC by analyzing the business situation, identifying opportunities for improvements, and designing an information system to implement the improvements.

Question 13

When considering costs of a new system conversion,which is NOT a common cost to consider?
A)the cost of running two systems with a parallel conversion
B)the costs of more staff at more locations for support in a simultaneous conversion
C)the salary costs of users, trainers, administrators, consultants
D)the hardware costs for a pilot system
E)the extra programming costs for a modular conversion

Accepted Answer

The answer of When considering costs of a new system...

Question 14

What is NOT normally part of transitioning to a new system?
A)Deciding on a conversion strategy
B)Planning on training
C)Developing the user interface screens
D)Overseeing data conversion from the old system to the new system
E)Preparing people for the new system

Accepted Answer

Developing the user interface screens is not typically part of transitioning to a new system, as this step would typically occur during the system development phase before implementation. The other options are common steps in transitioning to a new system.

Question 15

Which is NOT a step in Lewin's model for managing organization change?
A)Program
B)Transition
C)Refreeze
D)Move
E)Unfreeze

Accepted Answer

Program is not a step in Lewin's model for managing organization change.

Question 16

A lot of the 'unfreeze' part of Lewin's three step model for managing organization change:
A)is part of the user interface design activities
B)is generally accomplished by a strongly worded e-mail from the project sponsor to the development / project management team
C)has been accomplished to this point in the project by the systems development life cycle (SDLC)processes
D)is done by 'turning up the heat' (i.e. unfreeze)on the users to make them want to change
E)is accomplished by the organization's marketing vice president

Accepted Answer

The 'unfreeze' part of Lewin's three step model for managing organization change is generally accomplished by the systems development life cycle (SDLC) processes. It involves analyzing the current state of the organization and identifying areas that need change or improvement. The SDLC processes help to uncover such areas and provide a systematic approach to initiating change. The user interface design activities, the project sponsor's e-mail, turning up the heat on users, and the marketing vice president are not typically involved in the unfreeze stage of Lewin's model.

Question 17

One of the problems with a parallel conversion is:
A)there is a higher risk
B)the old hardware might fail
C)there is a lower risk
D)the users have to enter data into both systems
E)there is an abrupt conversion

Accepted Answer

In a parallel conversion, both the old and new systems run simultaneously for a period to ensure the new system works correctly. This requires users to enter data into both systems, increasing workload and the potential for errors during the transition period.

Question 18

The second step of Lewin's three step model for managing organizational change is:
A)unfreeze
B)refreeze
C)thaw
D)move
E)establish SOPs

Accepted Answer

The second step in Lewin's model is "move" or "change," where the organization transitions to a new state after being "unfrozen."

Question 19

Which is NOT a post-implementation activity?
A)system support
B)system maintenance
C)system request
D)project assessment
E)providing help desk and telephone support for users

Accepted Answer

System request is typically a pre-implementation activity, as it involves requesting changes or enhancements to a system before it has been fully implemented. System support, maintenance, project assessment, and providing help desk and telephone support for users are all post-implementation activities that occur after a system has been fully implemented.

Question 20

Which of the following conversion options is the most risk-filled?
A)the parallel conversion style
B)the direct conversion style
C)the simultaneous conversion style
D)the perpendicular conversion style
E)none of these

Accepted Answer

The direct conversion style involves a complete switch from the old system to the new system, with no overlap or parallel running. This is considered the most risky option because if the new system encounters any problems or errors, the entire organization will be affected and may experience downtime or loss of data. It is important to thoroughly test the new system before implementing a direct conversion.

Quiz 13: Transition to the New System

In a parallel conversion:

What options does a project manager have when considering a conversion location?

If a trainer has been hired to train all staff before the new system goes 'live',it might be best to use:

According to the quote from Machiavelli;s The Prince,'there is nothing more difficult' than ________

The two types of conversion modules are:

Considering conversion style,conversion locations,and conversion modules,the most risky approach is probably:

Plans to handle potential business disruption due to technical problems during conversion are covered in the:

The main difference between pilot and phased conversion location options is:

Juan is considering which of the two 'conversion styles' to use for his project.They are:

Frequently,when using the direct conversion strategy,the new system is activated:

In the SDLC,the key person is the systems analyst who analyzed the business situation,identified opportunities for improvements and designed an information system to implement the improvements.

When considering costs of a new system conversion,which is NOT a common cost to consider?

What is NOT normally part of transitioning to a new system?

Which is NOT a step in Lewin's model for managing organization change?

A lot of the 'unfreeze' part of Lewin's three step model for managing organization change:

One of the problems with a parallel conversion is:

The second step of Lewin's three step model for managing organizational change is:

Which is NOT a post-implementation activity?

Which of the following conversion options is the most risk-filled?